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Improving Communication and Collaboration Across the School District

Improving Communication and Collaboration Across the School District. District Administration . Debbie Karcher CIO Miami-Dade County Public Schools. Who is M- DCPS ?. Fourth-largest US school district 390 public schools; 80 Charter schools Serving 2400 square miles 340,000 students

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Improving Communication and Collaboration Across the School District

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  1. Improving Communication and Collaboration Across the School District District Administration Debbie KarcherCIO Miami-Dade County Public Schools

  2. Who is M-DCPS? Fourth-largest US school district 390 public schools; 80 Charter schools Serving 2400 square miles 340,000 students 53,000 employees 131 Unique Home Languages

  3. Foundation Projects • Active Directory Account and Auto Update • Password Synchronization • District Email • District wide Gradebook • Metro Ethernet to each remote site • Patch Management and Virus Protection • Data Warehouse • OLAP (On-line Analytical Processing tool) • Self Service for Technology Support • Leveraged Existing Microsoft Licensing and Experience

  4. TheBig Picture • The Vision • Have all users connected to all information at anytime • The Challenges • Giving all of our users access to their systems • Providing our parents an easy and consistent way to monitor their child’s progress • Tactical Objectives • Increase parent involvement • Connect silo systems • Provide easy and consistent access to information • Reduce paper-based systems

  5. The Solutionwww.dadeschools.net Students Parents Employees Community

  6. Teacher Portal

  7. Personal Information Grades Schedule ESOL

  8. Teacher/Student Class Collaboration • Teacher Created • Home Learning • Upcoming events • Online Discussion • Post Documents

  9. Student Portal

  10. Student Portal

  11. Student/Teacher Class Collaboration Gradebook E-Textbook

  12. Parent Portal Features • Student Schedule • Student Assignments & Grades • Attendance • E-Textbooks • School Bus Information • Free and Reduced Meal Application process • Ask A Question and many more resources . . . . .

  13. My Collaboration Site

  14. School Site Collaboration Site ActionsShow common commands for the site. TabsDisplay subsites and link to them. AnnouncementsPost messages on the home page of the site. CalendarDisplay important dates and events. Quick LaunchList key site pages on this navigation menu. LinksPost links of interest tosite members. Document LibraryContain and display team documents. Use Web Parts as building blocks for your site.

  15. School Site Collaboration Instructional/Non-Instructional

  16. Lessons Learned • Portal Lite • Over Estimating Services, Under Estimating Staff • Mapping and Establishing Environments Beforehand • Change Control in Place • Getting all Parts to Work Together • Limited best practice for MOSS as it as a new product • Deployment issues (test -> staging -> production) • No build process

  17. Benefits • Helping with 40% student mobility • Flexible & Agile System • Highest quality of education for students • More student use of technology • Provide parents opportunity to participate in education process • Give teachers tools & information to succeed

  18. Benefits • Involved in student’s education and school activities • Catch problems before the end of grading period • I left my book at school no longer an excuse! • Enhanced productivity • Access to information they never had before • Systems are easier to learn • Easier to participate in activities (less bureaucracy) • Customized gateway to M-DCPS • Flexible and agile for future programs Safe “My Site’” and collaboration space Can see daily attendance and grades Online textbooks and curriculum

  19. Microsoft Live Meeting 2007 The District needed to reduce out of office travel time associated with meetings Solution had to be cost effective, scalable and easy to use 2007 began using a commercial software product. This usage showed administrative staff and schools that this delivery method would work Downside, very expensive - $12,000 to $15,000 per web cast. Consequently, due to budgetary concerns in 2008, all funding for the web cast tool was eliminated Microsoft recommends LiveMeeting; a windows-based meeting. Based on existing licensing already purchased, the use of LiveMeeting would mean no cost to the District Have successfully used the tool for many meetings chaired by Administration. Most recently, their desktop was shared with over 300 principals

  20. Microsoft Live Meeting 2007 Travel less. Communicating and collaborating online saves time and money by meeting online and avoid all the hassles of business travel Increase productivity. Avoid downtime associated with getting to and from meetings Reduce costs. By conducting online meetings, online training, and online events Conduct trainings and large events. Large-scale training and events with hundreds or even thousands of participants.

  21. Microsoft Live Meeting 2007 Collaborate in real time. Share, collaborate, and discuss projects in real time. Make critical decisions quickly, with all the stakeholders, regardless of geography. Simplify administration and deployment. Can easily enable everyone to conduct effective online meetings

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