California High School Exit Examination (CAHSEE)

1. California High School Exit Examination (CAHSEE) Test Administration Training 2010-11 for District Coordinators June 10, 2010 - Web cast

2. Presenters • Paul Hoagland, CAHSEE Project Manager, Educational Testing Service (ETS) • Rebecca Rabin-Reed, Product Administrator for Customer Services, ETS • Diane Hernandez, Administrator, California Department of Education

3. Presentation Objectives • What’s New • Overview of CAHSEE • Maintaining Test Security • District Coordinator Responsibilities • Demographic Data Corrections • Resources • Questions and Answers

4. What’s New • Answer document changes: • Page 1 • Box 6 - “No” has been added as an option to grid for Hispanic or Latino. • New Federal Standards for Collecting and Reporting Race and Ethnicity Categories may be found at http://www.cde.ca.gov/ds/td/lo/refaq.asp#q14 • Page 12 • Boxes 22 and 23- “1” has been added in the first year column to grid 2010 for English Learner (EL) and Reclassified Fluent English Proficient (R-FEP) students.

5. What’s New (Continued) • Box 13 • New Y accommodation code for ELA column only.

6. What’s New (Continued) • Web page changes: • CAHSEE ordering Web page at https://cahsee.ets.org/ • ETS CAHSEE Web page at http://www.ets.org/cahsee

7. What’s New (Continued) • CAHSEE ordering Web page changes: • There are visual changes with the pages associated with the CAHSEE ordering Web page. System functionality will remain the same for all pages except the supplemental order page, for the supplemental order page the following changes have taken place. • Requests for test booklet quantities of more than 5% of the initial order or 20 books, whichever is greater, will not be accepted automatically; they must be approved by a Customer Support Representative (CSR) at the CAHSEE Support Center. • Braille and Large Print orders will be capped at 5 unless approved by a CSR at the CAHSEE Support Center.

8. What’s New (Continued) • CAHSEE ordering Web page changes continued: • After supplemental order deadlines, the supplemental order page will no longer be available for districts to place orders. Requests for limited quantities of materials will be handled by the CSR’s in the CAHSEE Support Center. You can reach a CSR in the CAHSEE Support Center by phone at 800-241-5687. • The column labeled “current” on the new supplemental order screen reflects the orders placed but not yet ordered. • The “cumulative” column shows the total number of orders that have been processed. • Your order will not be processed unless the “submit” button is selected after every order.

9. What’s New (Continued) • CAHSEE ordering Web page changes continued: • Your order will not be processed unless the “submit” button at the bottom of the page is selected after every order. • If you make an error when placing the order and would like to restart the request, select the “reset” button located at the bottom of the page.

10. What’s New (Continued) • ETS CAHSEE Web page changes: • You will notice that the look and feel of the ETS CAHSEE Web page has changed. The functionality of the pages on the ETS CAHSEE Web site will remain the same.

11. Overview of CAHSEE

12. CAHSEE Purpose • Improve student achievement in public high schools and ensure that students who graduate from public high schools can demonstrate competency in reading, writing, and mathematics

13. CAHSEE Requirement • All students except eligible students with disabilities must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive a California public high school diploma. • The CAHSEE requirement can be satisfied by passing the examination or for eligible students with disabilities, meeting the exemption requirement pursuant to California Education Code (EC) Section 60852.3, or receiving a local waiver pursuant to EC Section 60851(c).

14. Options to Participate in CAHSEE Administrations 2010-11 For testing schedules, go to: http://www.cde.ca.gov/ta/tg/hs/admin.asp

15. CAHSEE Testing Opportunities • Grade ten: one time (February, March, or May) • Grade eleven: *two times • Grade twelve: *at least three, but up to five times • Adult students: *three times * May participate in successive administrations.

16. Maintaining Test Security

17. Maintaining Test Security • To ensure test security, district coordinators must: • Read, agree, sign, and return the Test Security Agreement (TSA) to ETS • Ensure all test site coordinators read and sign the TSA and all who have access to secure test materials read, sign and agree to the Test Security Affidavit

18. Maintaining Test Security (Continued)

19. Maintaining Test Security (Continued)

20. Maintaining Test Security (Continued) • Keep materials in a secure, locked storage • Establish and maintain procedures that will prevent cheating • Handle potential testing irregularities. Call ETS and CDE to report security breaches or test administration incidents

21. Maintaining Test Security (Continued) • It is important to monitor the use of electronic devices during testing. • This will assist to decrease the chance of secure information being transmitted through social networking sites and various forms of technology.

22. District Coordinator Responsibilities DC

23. Before Testing DC • Read the District and Test Site Coordinator’s Manual (DTSCM)

24. DC Before Testing (Continued) • Go to http://www.ets.org/cahsee/ • to obtain information and documents regarding the coordination of CAHSEE administrations

25. DC Before Testing (Continued) • Refer to CAHSEE Project Calendar

26. Before Testing (Continued) DC • July 2010 CAHSEE Project Calendar Sample

27. Before Testing (Continued) DC Go to the secure CAHSEE Web site by clicking on CAHSEE Online from the ETS CAHSEE Web page or https://cahsee.ets.org/

28. Before Testing (Continued) DC • Use CAHSEE Online at https://cahsee.ets.org to do the following: • Update your district contact information • Order test materials • Order supplemental shipments • Submit a Pre-ID file • Review/update an order • Check the status of your order • Make student demographic corrections • Download preliminary student results • Disclosed forms

29. Before Testing (Continued) DC • Select the appropriate date option.Enter your Username and Password. Select the LOGIN button.

30. CAHSEE Online main page Before Testing (Continued) DC Update District Information and Testing Schedule

31. Before Testing (Continued) DC • Schedule and set up test administrations • Notify parents of district’s testing schedule

32. Before Testing (Continued) DC • Prepare to order materials • CAHSEE Test Books and Special Versions

33. Excessive Orders Examples Before Testing (Continued) DC

34. Before Testing (Continued) DC • Materials order and option to pre-ID warnings

35. Before Testing (Continued) DC • Materials order confirmation

36. Before Testing (Continued) DC • Prepare data file according to pre-ID file layout Upload pre-ID file

37. Before Testing (Continued) DC • If submitting a Pre-ID file, fill out the List of Demographic Fields Required to be Hand-gridded for Schools Participating in the Pre-ID Service. • Provide the list as a handout for test site coordinators during training • A Late pre-ID label service is available for a fee. • You must have submitted a pre-ID file by the deadline to use this additional service.

38. Before Testing (Continued) DC • Emphasize the following with your test sites: • Maintaining test security • Reading Test Site Coordinator Responsibilities Section of manual • Hand-gridding fields not Pre-ID’d • Accommodations/Modifications/EL Variations • Signature in Box 13 • Checking in/out test materials • Providing handout of important dates

39. Before Testing (Continued) DC • Identify and coordinate the testing of students placed in nonpublic schools • Go to California School Directory http://www.cde.ca.gov/re/sd/to obtain NPS school code. Enter onto Box 12c.

40. Before Testing (Continued) DC • Receive test materials (starting about 2 weeks before test administration) • Shipment 1: nonsecure testing materials • Shipment 2: secure testing materials • Shipment 3A: (optional) Pre-ID answer documents • Shipment 3B: (optional) late Pre-ID labels

41. Before Testing (Continued) Upon receipt of shipments, open boxes and conduct inventory DC 41

42. Before Testing (Continued) DC • If more test materials are needed, contact the CAHSEE Support Center or go to CAHSEE Online to place supplemental orders • Distribute test materials to sites

43. During Testing DC • Be the liaison between test sites, CDE, and ETS • Problem solve • Notify both CDE and ETS of potential testing irregularities • Complete the Test Security Breach Report Form, if applicable

44. During Testing (Continued) DC

45. Make sure all score codes and modifications/accommodations are properly coded on the answer document After Testing

46. After Testing (Continued)

47. After Testing (Continued) DC • Receive and inventory test materials from sites • Account for all test booklets and CDs • Complete District Packing List and Security Tracking • Ensure all answer documents are batched by grade with School and Grade Identification (SGID) Sheet and packed in scorable boxes

48. School and Grade Identification (SGID) Sheet DC PURPLE Grade 10 only Tangerine Grade 10 only ORANGE Grade 11 only BURGUNDY Grade 11 only SAMPLE BLUE Grade 12 only GREEN Grade 12 only GREEN Adult education students only PURPLE Adult education students only

49. After Testing (Continued) DC Enter district scorable box totals Enter district non-scorable box totals

50. After Testing (Continued) DC • Arrange with courier (FedEx or land carrier) for pickup For Scorable materials For Non-scorable materials