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California High School Exit Examination (CAHSEE)

California High School Exit Examination (CAHSEE). Test Administration Training 2013-14 for Site Coordinators Oakland High School, Wednesday, July 10, 11:00 A.M. Oakland International High School, Thursday, July 11, Noon District Warehouse-Rear Dock 900 High Street

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California High School Exit Examination (CAHSEE)

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  1. California High School Exit Examination (CAHSEE) Test Administration Training 2013-14 for Site Coordinators Oakland High School, Wednesday, July 10, 11:00 A.M.Oakland International High School, Thursday, July 11, Noon District Warehouse-Rear Dock 900 High Street Tuesday, September 24, 2013, 3:30-5:30 p.m. Wednesday, September 25, 2013, 3:30-5:30 p.m. Presented by Tom Schao District CAHSEE Coordinator

  2. Presentation Objectives • What’s New • Overview of CAHSEE • Maintaining Test Security • Site Coordinator Responsibilities • Demographic Data Corrections • Resources • Questions and Answers

  3. What’s New • Answer document changes: • One less item to bubble in on blank answer document • ASAM Schools information are no longer collected using blank CAHSEE answer document. It was formerly in Box 19 on Page 12.

  4. What’s New (Continued) • Web page changes: • ETS CAHSEE Web page at http://www.ets.org/cahsee

  5. Overview of CAHSEE

  6. CAHSEE Purpose • Improve student achievement in public high schools and ensure that students who graduate from public high schools can demonstrate competency in reading, writing, and mathematics

  7. CAHSEE Requirement • All students except eligible students with disabilities must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive a California public high school diploma. • The CAHSEE requirement can be satisfied by passing the examination or for eligible students with disabilities, meeting the exemption requirement pursuant to California Education Code (EC) Section 60852.3, or receiving a local waiver pursuant to EC Section 60851(c).

  8. OUSD CAHSEE Administrations 2013-14 For testing schedules, go to: http://www.cde.ca.gov/ta/tg/hs/admin.asp

  9. Special Material Order Deadline

  10. CAHSEE Testing Opportunities • Grade ten: one time (February or March) • Grade eleven: *two times • Grade twelve: *at least three, but up to five times • Adult students: *three times * May participate in successive administrations.

  11. Maintaining Test Security

  12. Maintaining Test Security • To ensure test security, site coordinators must: • Read, agree, sign, and return the Test Security Agreement (TSA) to ETS • Ensure all test administrators read and sign the TSA and all who have access to secure test materials read, sign and agree to the Test Security Affidavit

  13. Maintaining Test Security (Continued)

  14. Maintaining Test Security (Continued)

  15. Maintaining Test Security (Continued) • Keep materials in a secure, locked storage • Establish and maintain procedures that will prevent cheating • Handle potential testing irregularities. Call District CAHSEE Coordinator to report security breaches or test administration incidents

  16. Maintaining Test Security (Continued) • It is important to monitor the use of electronic devices during testing. • This will assist to decrease the chance of secure information being transmitted through social networking sites and various forms of technology.

  17. Site Coordinator Responsibilities SC

  18. Before Testing SC • Read the District and Test Site Coordinator’s Manual (DTSCM)

  19. SC Before Testing (Continued) • Go to http://www.ets.org/cahsee/ • to obtain information and documents regarding the coordination of CAHSEE administrations

  20. SC Before Testing (Continued) • Refer to CAHSEE Project Calendar

  21. Before Testing (Continued) SC • For the July 2013-14 ETS-CAHSEE Project Calendar, go to: • http://www.ets.org/cahsee/calendar/

  22. Before Testing (Continued) SC • Prepare to order materials • CAHSEE Test Books and Special Versions

  23. Excessive Orders Examples Before Testing (Continued) SC

  24. Before Testing (Continued) SC • A Late pre-ID label service is available for a fee. • Must have submitted a pre-ID file by the deadline to use this additional service.

  25. Before Testing (Continued) SC • Emphasize the following at your test site(s): • Maintaining test security • Reading Test Site Coordinator Responsibilities Section of manual • Hand-gridding fields not Pre-ID’d • Accommodations/Modifications/EL Variations • Signature in Box 13 • Checking in/out test materials • Providing handout of important dates

  26. Before Testing (Continued) SC • Receive test materials (starting inventory immediately upon receipt) • Shipment 1: nonsecure testing materials • Shipment 2: secure testing materials • Shipment 3A: (optional) Pre-ID answer documents • Shipment 3B: (optional) late Pre-ID labels

  27. During Testing SC • Be the liaison between test sites and the District CAHSEE Coordinator • Problem solve • Notify District CAHSEE Coordinator • of potential testing irregularities • Complete the Test Security Breach Report Form, if applicable

  28. During Testing (Continued) SC

  29. Make sure all score codes and modifications/accommodations are properly coded on the answer document After Testing

  30. After Testing (Continued)

  31. After Testing (Continued) SC • Receive and inventory test materials from test administrators and proctors at your site • Account for all test booklets and CDs • Complete Site Packing List and Security Tracking • Ensure all answer documents are batched by grade with School and Grade Identification (SGID) Sheet and packed in scorable boxes

  32. School and Grade Identification (SGID) Sheet SC PURPLE Grade 10 only Tangerine Grade 10 only ORANGE Grade 11 only BURGUNDY Grade 11 only SAMPLE BLUE Grade 12 only GREEN Grade 12 only GREEN Adult education students only PURPLE Adult education students only

  33. After Testing (Continued) SC Enter district scorable box totals Enter district non-scorable box totals

  34. After Testing (Continued) SC • Confirm that the designated CAHSEE color-coded label is in the lower right-hand corner on the top of each box being returned.

  35. After Testing (Continued) SC • Late return of scorable materials may delay results and reports being delivered on time. • If scorable materials are received late, a late processing fee of $450 is charged to the site.

  36. After Testing (Continued) SC • Interpreting CAHSEE Scores • Interpretation Guides (Top 11 languages) • Score Conversion Tables

  37. After Testing (Continued) SC • Sites are responsible for sending student and parent reports home for reports that don’t have pre-printed address.

  38. Test Examiner Responsibilities TE

  39. Before Testing TE • Attend training • Read and sign CAHSEE Security Affidavit • Read the Directions for Administration (DFA)

  40. Before Testing (Continued) TE

  41. Before Testing (Continued) TE • Set up the testing room • Students face the same direction and have at least four feet from center of desk to center of desk • Cover or erase any information that could clue answers for students • Place a ‘Testing, Do Not Disturb’ sign outside the door

  42. Before Testing (Continued) TE Check out test materials from your test site coordinator.

  43. During Testing TE • Verify identification of students (only students on the list that you received should be tested) • Give pre-identified answer documents to the correct students

  44. During Testing (Continued) TE • Make sure the students use only No. 2 pencils, including for essay writing • Students should clear their desks • Students are not allowed to use scratch paper or correction fluid • Only No. 2 pencils may be used on the answer document • Students should not have books, papers, cell phones, or any electronic devices on their desks

  45. During Testing (Continued) TE • Hand out the test booklets in the order that you receive them • Follow and read the directions exactly as they are written in the DFA • Check that students are responding in the appropriate sections and are working independently

  46. During Testing (Continued) TE • Make sure that each student: • Signs name in Box 1 of the answer document • Enters the version number and the barcode number from the back of the test booklet onto the answer document in each portion of the test.

  47. During Testing (Continued) TE If Pre-ID service is used, ensure students hand-mark additional fields required, if applicable.

  48. During Testing (Continued) TE Approximate Testing Times

  49. During Testing (Continued) TE • If some students need more time and have to go to another testing room, the test examiner should collect the test booklets and answer documents from the students • A proctor or other school staff should escort the students to the designated testing room • No students should leave a testing room with the test booklets and answer documents by themselves

  50. During Testing (Continued) TE Document incidents on the Test Administration Incident Form, if applicable.

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