California High School Exit Examination (CAHSEE)

1. California High School Exit Examination (CAHSEE) Test Administration Training 2012-13 for Site Coordinators District Warehouse-Rear Dock 900 High Street Tuesday, September 25, 2012, 4:00-6:00 p.m. Wednesday, September 26, 2012, 3:30-5:30 p.m. Presented By Tom Schao District CAHSEE Coordinator

2. Presentation Objectives • What’s New • Overview of CAHSEE • Maintaining Test Security • Site Coordinator Responsibilities • Demographic Data Corrections • Resources • Questions and Answers

3. What’s New Changes for the Answer Document : • One less item to bubble in on blank answer document. • ASAM Schools information are no longer collected using blank CAHSEE answer document. It was formerly in Box 19 on Page 12.

4. What’s New (Continued) • Web page changes: • ETS CAHSEE Web page at http://www.ets.org/cahsee

5. Overview of CAHSEE

6. CAHSEE Purpose Improve student achievement in public high schools and ensure that students who graduate from public high schools can demonstrate competency in reading, writing and mathematics.

7. CAHSEE Requirements • All students, except eligible students with disabilities, must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive a California public high school diploma. • The CAHSEE requirement can be satisfied by passing the examination or for eligible students with disabilities, meeting the exemption requirement pursuant to California Education Code (EC) Section 60852.3, or receiving a local waiver pursuant to EC Section 60851(c).

8. OUSD CAHSEE Administrations 2012-13 For state testing schedules, go to:http://www.cde.ca.gov/ta/tg/hs/admin.asp

9. 2012-13 CAHSEE Check-in Schedule900 High St.-Rear Dock • October 4, 2012____ December 10 and 17, 2012 (MONDAYS)_____ • February 7, 2013_____ March 14, 2013______ • Please check-in promptly at assigned or available station. The warehouse number is 434-2213

10. Special Material Order Deadline

11. CAHSEE Testing Opportunities • Grade 10: one time (February or March). • Grade 11: *two times. • Grade 12: *at least three, but up to five times. • Adult students: *three times. *May participate in successive administrations.

12. Maintaining Test Security

13. Maintaining Test Security To ensure test security, site coordinators must: • Read, agree, sign, and return the Test Security Agreement (TSA) to ETS. • Ensure all test administrators read and sign the TSA and all who have access to secure test materials read, sign and agree to the Test Security Affidavit.

14. Maintaining Test Security (Continued)

15. Maintaining Test Security (Continued)

16. Maintaining Test Security (Continued) • Keep materials in a secure, locked storage. • Establish and maintain procedures that will prevent cheating. • Handle potential testing irregularities. Call District CAHSEE Coordinator to report security breaches or test administration incidents.

17. Maintaining Test Security (Continued) • It is important to monitor the use of electronic devices during testing. • This will assist to decrease the chance of secure information being transmitted through social networking sites and various forms of technology.

18. Site Coordinator Responsibilities SC

19. Before Testing SC Read the: District and Test Site Coordinator’s Manual (DTSCM).

20. SC Before Testing (Continued) • Go to: http://www.ets.org/cahsee/ • to obtain information and documents regarding the coordination of CAHSEE administrations.

21. SC Before Testing (Continued) • Refer to CAHSEE Project Calendar

22. Before Testing (Continued) SC • For the July 2012-13 ETS-CAHSEE Project Calendar, go to: • http://www.ets.org/cahsee/calendar/

23. Before Testing (Continued) SC • Prepare to order materials • CAHSEE Test Books and Special Versions

24. Excessive Orders Examples Before Testing (Continued) SC

25. Before Testing (Continued) SC • A Late Pre-ID label service is available for a fee. • Must have submitted a pre-ID file by the deadline to use this additional service.

26. Before Testing (Continued) SC Emphasize the following at your test site(s): • Maintaining test security. • Reading Test Site Coordinator Responsibilities Section of manual. • Hand-gridding fields not Pre-ID’d. • Accommodations/Modifications/EL Variations • Signature in Box 13 • Checking in/out test materials. • Providing handout of important dates.

27. Before Testing (Continued) SC • Receive test materials (starting inventory immediately upon receipt) • Shipment 1: non-secure testing materials. • Shipment 2: secure testing materials. • Shipment 3A: (optional) Pre-ID answer documents. • Shipment 3B: (optional) late Pre-ID labels.

28. During Testing SC • Be the liaison between test sites and the District CAHSEE Coordinator. • Problem solve. • Notify District CAHSEE Coordinator • of potential testing irregularities. • Complete the Test Security Breach Report Form, if applicable.

29. During Testing (Continued) SC

30. Make sure: • all Score Codes, • Modifications/Accommodations are properly coded on the answer document. After Testing

31. After Testing (Continued)

32. After Testing (Continued) SC • Inventory test materials from test administrators and proctors at your site. • Account for all test booklets and CDs. • Complete: • Site Packing List, • Security Tracking. • Ensure all answer documents are batched: • By grade with School and Grade Identification (SGID) Sheet, • And packed in scorable boxes.

33. School and Grade Identification (SGID) Sheet SC PURPLE Grade 10 only Tangerine Grade 10 only ORANGE Grade 11 only BURGUNDY Grade 11 only SAMPLE BLUE Grade 12 only GREEN Grade 12 only GREEN Adult education students only PURPLE Adult education students only

34. After Testing (Continued) SC Enter district scorable box totals Enter district non-scorable box totals

35. After Testing (Continued) SC • Confirm that the designated CAHSEE color-coded label is in the lower right-hand corner on the top of each box being returned.

36. After Testing (Continued) SC • Late return of scorable materials may delay results and reports being delivered on time. • If scorable materials are received late, a late processing fee of $450 is charged to the site.

37. After Testing (Continued) SC • Interpreting CAHSEE Scores • Interpretation Guides (Top 11 languages). • Score Conversion Tables.

38. After Testing (Continued) SC Sites are responsible for sending the “Student and Parent Report” home, if Reports do not have a pre-printed address.

39. Resources

40. CAHSEE Regulations • California Code of Regulations, Title 5, sections 1200 to 1225 govern the administration of the CAHSEE in concert with state law (California Education Code sections 60850 to 60859). • The CAHSEE regulations can be found at:http://www.cde.ca.gov/ta/tg/hs/documents/cahseedec09regs.doc

41. Special Education and English Learner Resources • Available at: http://www.cde.ca.gov/ta/tg/hs/faq.asp • Q & A for CAHSEE Exemption for Eligible Students with Disabilities. http://www.cde.ca.gov/ta/tg/hs/accmod.asp • Q & A about Test Variations. • Request for Test Variations. • Scribe Guidelines. • Matrix of Test Variations, Accommodations, and Modifications for Administration of California Statewide Assessments.

42. Student Testing General Guidance Available at: http://www.cde.ca.gov/ta/tg/sa/ CDE division updates and program notes. Test administration dates. Guidelines on Academic Preparation for State Assessments. Other guidance for California public schools. 42

43. Contact Information Tom Schao District CAHSEE Coordinator Department of Research, Assessment and Data 1011 Union Street Oakland, CA 94607 (510) 451- 4164, x1113 direct (510) 451- 4164 department (510) 451- 1718 fax tom.schao@ousd.k12.ca.us

44. Q & A Session Thank you for your attention!