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NISE Seminar 17th November 2011 Antwerp

The ODIS database An instrument for contextual data collection and analysis on intermediary structures. NISE Seminar 17th November 2011 Antwerp. Content. 1. Introduction to ODIS 2. The ODIS-2 database 3. Test session. 1. Introduction to ODIS. ODIS:

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NISE Seminar 17th November 2011 Antwerp

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  1. The ODIS databaseAn instrument for contextual data collection and analysis on intermediary structures NISE Seminar 17th November 2011 Antwerp

  2. Content • 1. Introduction to ODIS • 2. The ODIS-2 database • 3. Test session

  3. 1. Introduction to ODIS • ODIS: • Research Interface Centre and Database for the Study of 19th and 20th Century Intermediary Structures • http://www.odis.be • Collaborative initiative in Flanders: • ° 2000, initial funding from Flemish Fund for Scientific Research (FWO) • Different universities (K.U.Leuven, UA, UGent, VUB) • Main private heritage institutions with archival holdings (ADVN, Amsab-ISG, KADOC-K.U.Leuven, Liberal Archives) • New partners since 2003: Archives and Museum on Flemish Life in Brussels (AMVB), Centre for Flemish Architectural Archives (CVAa), Centre for Religious Art and Culture (CRKC), Evangelical Archives (EVADOC), University Archives K.U.Leuven • Legal form: • Non-profit organization under Belgian law (vzw) (Belgian Official Journal, 13/11/2006, nr. 884.703.544) • Hosting by KADOC-K.U.Leuven, president = professor Jan De Maeyer

  4. 1. Introduction to ODIS • Two major goals: • Research interface centre: • Fostering interuniversity cooperation • Building joint research projects on the subject • General heuristic information for students and researchers, orientation and in-depth information for foreign researchers • Management of research-oriented instruments: • Jointly designed and used by the partners • Broad services towards all interested research groups (history, art and architectural history, social and political sciences, …) • Building bridges between different communities: academic, heritage, archives, libraries, museums, …

  5. 1. Introduction to ODIS • At the core of the project is the ODIS database: • Operational since 2002-2003 • Contextual database • Open and flexible data model, with four main entities: • Organizations • Persons • Publications • Archival units • Partners use the joint instrument for: • Data storage and input • Data publishing (OPAC) • Data analysis

  6. 1. Introduction to ODIS • Collaborative: • Joint data series and clusters offer possibilities to all • Collective and central management, offering services to partners: • Input and conversion of older data series • Specialized queries • One online manual with instructions and suggestions, one central help desk (info@odis.be) • Joint training of users (researchers, librarians, archivists, volunteers, local historians, …) • User group meetings offering feedback • Joint hosting, maintenance and technical development

  7. 1. Introduction to ODIS • Yet flexible: • Easy access (pc with internet access is sufficient) and user-friendly for different categories of users • Functionalities and support offered in accordance with their needs, expertise and collections • 24/24 available (5 % maintenance time) • Partners choose focus, scope, profundity of data entry • Flexible data model, specific export and import facilities • Individual policies regarding disclosure of data series • Interconnectivity to the instruments of the partners • Distributed data validation within specific user groups • Author responsibility: individual or collective

  8. 1. Introduction to ODIS • Complementary use: • Encyclopedia: basic and / or background information on organizations and persons • Heuristic tool: a joint gateway to the collections on these organizations or persons, thus guiding researchers to the relevant source materials • Authority system: information can be linked to main archival and library catalogues and digital repositories of partners (e.g. Adlib, Aleph, DigiTool, scopeArchiv, …) • Analytic potential: analytical queries can be launched on collected data series, if they are balanced and more or less complete

  9. 1. Introduction to ODIS • Present status: • 9 partner institutions, 18 user groups • 15 research and heritage projects supported • 154 users (individuals with user id) • Volume of 143.308 records (1/1/2011): • 27.650 organizations • 85.102 persons • 21.956 publications • 8.600 archival units

  10. 1. Introduction to ODIS • Resonance (during 2010): • 32.853 visits: • 8.968 (27,3 %) via direct traffic • 17.261 (52,5 %) via search engines (Google) • 6.624 (20,2 %) via referring sites • 15.943 unique visitors • 29.156 queries in OPAC • 257.406 records consulted

  11. 1. Introduction to ODIS Questions?

  12. Content • 1. Introduction to ODIS • 2. The ODIS-2 database • 3. Test session

  13. 2. The ODIS-2 database • Hercules Project: • ° 2009, funded by the Hercules Foundation (Flemish agency for research infrastructure) • Interuniversity cooperation Leuven-Antwerp • Goal: “The development of the contextual web database ODIS as an information node in a broad network of data collections, with more and user-friendly research-supporting functions and within a sustainable and modern technical environment” • A new ODIS database is currently being developed

  14. 2. The ODIS-2 database • The ODIS-2 database will contain seven interconnected entities: • Organizations • Persons • Publications • Archival units • Objects (immovable heritage) • Families • Events • An auxiliary module for the description of repositories will also be available

  15. ODIS-2 entity-relationship diagram

  16. 2. The ODIS-2 database • The data models are based on international standards: • ISAAR(CPF): organizations, persons, families • ISBD: publications • ISAD(G): archival units • Docomomo: objects • ISDIAH: repositories • Structure of the entities: • Clear authority entries: identification (names, titles, dating, types) • Free text fields according to the nature of the entity • Repeatable fields and field groups for specific data elements with analytical potential, often using standardized vocabularies and thesauri • Relational fields: clear and univocal links between entities, permitting the creation of information clusters

  17. 2. The ODIS-2 database • ‘My ODIS’: users or user groups will be able to ‘customize’ the database to their own needs and preferences: • They can choose which fields of the input environment they want to see and in which order (only a few authority fields are compulsory!) • They can define own fields or field groups • They can add new terms to the vocabularies / thesauri • ‘Customized’ export possibilities will also be available • The central management will provide assistance and will develop help pages for the different user groups

  18. ‘My ODIS’: users will be able to define which input fields they want to use Users select the fields they want to use

  19. 2. The ODIS-2 database • Internationalization (1): MULTILINGUALISM: • The new database is available in English and in Dutch • A Dutch and an English record about a same entity can be developed independently; they only share some authority data (reference name, dating, …) • It is possible to add more languages in the future

  20. 2. The ODIS-2 database • Internationalization (2): MULTICONTEXTUALITY: • Some vocabularies / thesauri in the current database are oriented to the Belgian / Flemish context • To facilitate data input about other contexts, new vocabularies are being developed: • Organizations: legal forms • Persons: • Decorations • Levels of education (ISCED-97) • Political positions • Political bodies • Political competences • At this moment: focus on European countries and international context • Users will be able to add additional terms themselves

  21. 2. The ODIS-2 database • Geographical thesaurus: • The current ODIS database contains a hierarchical geographical thesaurus of Belgian and Dutch place-names • The thesaurus departs from actual territorial and administrative entities, but historical reference terms are also included • The internationalization of the thesaurus is being prepared

  22. 2. The ODIS-2 database • Other important features of the Hercules Project: • Development of advanced import and export possibilities E.g.: the implementation of GIS software in the new database will facilitate spatial analyses and representations of the ODIS content • Implementation of OAI-PMH: • Open Archives Initiative Protocol for Metadata Harvesting • Interoperability and database linking

  23. 2. The ODIS-2 database • Implementation of editing tools: • Layout options • Spelling check • Creation of a central repository for statistical and other related data series (e.g. membership lists of organizations, …)

  24. 2. The ODIS-2 database • Technical environment: • Hardware updates: new server (HP Intel Xeon X5450 3.0 GHz Quad Core, 4 GB RAM, 146 GB hard disk) • Software updates: • Windows Server 2008 • Oracle 11g R2 (11.2.0.1) Enterprise Edition • Oracle Business Intelligence Enterprise Edition (OBI EE) 11g, Oracle Fusion Middleware MapViewer

  25. 2. The ODIS-2 database Questions? You can always contact us: info@odis.be or peter.heyrman@kadoc.kuleuven.be joris.colla@kadoc.kuleuven.be

  26. Content • 1. Introduction to ODIS • 2. The ODIS-2 database • 3. Test session

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