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2018 Board Meeting

2018 Board Meeting. August 08, 2018. Financials (bank balances) . Moved mature GIC to new 15 month cashable GIC @2.5% New manager @ BNS Scotiaconnect. Financials (2018 current) . ORW Registrations 2018. Overall: 33,069 Marathon: 3,322 Half: 8,884 10K: 8,528 5K: 7,716 2K: 3,130

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2018 Board Meeting

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  1. 2018 Board Meeting August 08, 2018

  2. Financials(bank balances) • Moved mature GIC to new 15 month cashable GIC @2.5% • New manager @ BNS • Scotiaconnect

  3. Financials(2018 current)

  4. ORW Registrations 2018 Overall: 33,069 Marathon: 3,322 Half: 8,884 10K: 8,528 5K: 7,716 2K: 3,130 Kids: 1,489

  5. General updates • Near up and running with Race Roster with membership and events for 2019 • 2018 will complete on HTG • Membership will shut off on HTG ~Aug 24th and start up on RR on Sept 1 • R. Hurst.... • 2019 ORW 45th year promo • 45% off for 45 spots (3 min) • 25% off for 45 hrs (planned)

  6. Run Ottawa / Events • Members 805 • Canada Day – 1500 registered. • 5/15 – 426+ • Introduced the yellow bib idea (~55) • Next year ‘day’ may be issue • Membership participation strong • Sat 5ks continue strong • CAR 10K course...2019 ORW (Elgin)

  7. Future Thoughts • Guiding principles • We conduct our business in a financially prudent manner, to ensure the long-term viability and independence of our organization • B/E budget • Run Ottawa is dedicated to promoting the sport of running and enhancing the health and well-being of our community. • We are delivering the sport of running for runners

  8. Budget 2019 • Target: Scaling back, while delivering largely the same result

  9. Options • Modifying course – dual loop marathon • Estimate maybe $100K savings • Policing (inc eliminate Gatineau) • Misc tents, barricades, tables, volunteer groups etc. • Dual loop marathon would however be seen by runners are a huge step backwards. • No elite program, IAAF label or national championships • Course congestion • May as well consider ONLY having a ½ marathon

  10. Options • Modifying course – Sat start / finish Gatineau (everything in Gatineau) • Incremental costs but City of Gatineau grants can provide as much as $600,000 in cash and in kind services based on our budget (additional funds available from Outaouais Tourism, Province etc) • Option for SAT only.

  11. Options (Elites) • Budget • Prize Purse : $275 ($80 for 10K, $195 for marathon) • Appearance/travel/bonuses: $120K • Travel/accommodations: $60K • IAAF Label Requirements • Doping: $17K • Broadcast production: $30K • Hosts: $7K • Logistics: $9K • Eliminate Labels, thereby having no broadcast, doping etc saves $63K + some appearance (assume 50%) = $120K-150K • Only labeling one event would save minimal; ~$30-40K • Asked Ottawa Tourism for similar support • Obviously completely eliminating elites would save most of this However WHAT is ORW’s brand....it is not Charity, Military support or Tulips.....it is and always has been Running/Racing/World Class. A departure from this would be a huge risk to participation and sponsorship and not aligned with our M/V

  12. Options (Membership) “Revenues” • @$50 (inc HST) was for 2018 $33.6K • “Friend gain” • 710 members participated in events to date, • assume 900 EOY • Assume 1 friend per ~10 or 20 members @$40 • $2-3K • Cannot discount value in membership to growth in tier one races (even 250 runners @ $40 is $10K) • Total $35-38K + • Next year plan to have fee at $50 + HST “Costs” • Free race use @445, assume 600 at EOY at • $40 = $24K • $30 = $18K • $15 = $9K (true cost) • Discount @~1500 usages = $15K • Lisa $15K • Free 5K – our time/effort • Misc Admin $2K • TOTAL $40-55K

  13. Recommendations • Scale the event to a target of 30,000 + runners • Budget for B/E with largely the same program • Monitor final 2018 expenses/revenues • Optimize ORW expensed/revenues (find more saving, eliminate unnecessary activity) • Explore Gatineau options • Lobby Ottawa & Tourism for some support • Drive sponsorship (2K, 5K, & 10K!) • Board take on a much stronger role in #2 & #3 • Scrutinize Run Ottawa other event expensed with goal of having a B/E + 10%-20% admin gain • Monitor Run Ottawa membership to maintain a B/E model for overall and individual activities (ex. Bus trip)

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