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Welcome to Our Fourth Budgeting Conversation

Dive into our fourth budgeting conversation agenda where updates on meetings, grant funds, revisions, and data previews will be shared. Discover the latest financial landscape, enrollment updates, and upcoming projects. Join us for insights into budget processes and provide feedback for improvement. Explore new opportunities, guiding questions, and budget areas. Let's work together to support each other and enhance student success.

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Welcome to Our Fourth Budgeting Conversation

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  1. Welcome to Our Fourth Budgeting Conversation

  2. Agenda • Where we are • May 16 Meeting Feedback • Innovation Grant Fund Update • Budget Process Revisions • Data Preview • Preliminary Budget Areas

  3. Where we are: • Review of Conversations to Date • Held our first Budget Conversation on March 8 • Established budget comments boxes (including online) , responses posted • Bill Saraceno, interim Chief Financial Officer (CFO) provided an update on our financial position at our April 23 and May 16 meetings • Bayta Maring, Acting Vice President for Student Learningand sponsor of Strategic Planning and Budget Council, provided an overview of our 2020-21 budget process at our April 23 and May 16 meetings • John Boesenberg, Deputy Director SBCTC presented financial information about the allocation process to SCCFT and WFSE Leadership, Faculty Senate leadership, faculty, classified, and exempt staff

  4. Where we are: Enrollment Update (Preliminary as of Monday, 6/10/19) Summer Down 0.9% State-Supported (1062  1052) Down 17.8% International (347  285) Fall (preliminary) Down 4.5% State-Supported (429  397) Down 10.6% International (861  824)

  5. Where we are: Broader Context • Capital Construction Project • Funding approved for Health Science Advanced Manufacturing Classroom Complex (HSAMCC) • Escalation in infrastructure and construction costs required alternatives to be considered • Meeting with faculty and staff involved with the project Friday, June 14 • Housing – 7000 Campus Living • Slated to open Fall 2019 • Actively leasing the 68 Apartment units for 239 residents • Hired Assistant Director of Residential and Student Life and Resident Assistants • Frontage improvements continuing through September

  6. Budget, Expenditures and Revenue

  7. Explanation for S & T SubObject (SO): Interagency Reimbursements (S) – Reimbursement from SBCTC for certain programs Intraagency Reimbursements (T) – Transfer from CEO, R.S., Int’l Ed, Overheads and others

  8. May 16 Budget Meeting Feedback • 50 surveys completed • How are you feeling? • Nervous/Fearful (34%); Angry/Frustrated (30%); Unsettled/Unsure (14%); Hopeful (12%) • Need for • Inclusion and engagement (follow up on feedback) • Communication (frequent and clear) • Trust

  9. Innovation Fund Grant Proposals - Update • Purpose of the Innovation Fund • Clarity in Communication • Notification to applicants • Full information available • Total of $262,525 awarded for 2019-2020 • Ten projects total: 5 fully funded, 4 modified, 1 not funded • Details available on the Strategic Planning & Budget Council

  10. Budget Process Changes

  11. Budget Process Timeline, Version 2 (Summer)

  12. Budget Process Timeline, Version 2 (Fall)

  13. Budget Process Timeline, Version 2 (Winter/Spring)

  14. Question 1 How could the proposed budget process be improved? https://shoreline.formstack.com/forms/budgetjune11

  15. Budget Process Data Preview • Budget review tool (DRAFT) • ONE data point, designed to lead to additional questions, not necessarily answers.

  16. Additional Data • Student Learning • Academic planning data (Tableau dashboards) • Program Reviews • Students, Equity & Success • Students served • [Additional data identified in winter quarter interviews] • Administrative & Office of the President • [Identify & refine during summer]

  17. Draft Guiding Questions • Strengths/weaknesses of moving forward with current vacancies • Strengths/weaknesses of living with the 2% reduction permanently • What processes within the area can be improved? Opportunities for efficiencies? • Are there opportunities to redistribute workload – within area or across areas? • What can we scale back on? How can we creatively accomplish similar goal? • Opportunities for generating revenue or growing enrollment? • [Context for the data, follow-up topics]

  18. Question 2: Additional suggestions about data? Question 3: Additional guiding questions?

  19. https://bit.ly/2I7ju2W Budget Areas – DRAFT

  20. Next Budget Meetings October, November, December, dates tbd

  21. Thank you for all you do to support each other and our students!

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