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Agent Core Training Advisory Councils. Presented by: Jeanne R. Davis Program Coordinator, Administration. Kentucky Extension Council System. Part 1 Advisory Council Function. http://www2.ca.uky.edu/psd/sec/ http :// www2.ca.uky.edu/psd/advisory_councils.php. County Extension Council.
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Agent Core TrainingAdvisory Councils Presented by: Jeanne R. Davis Program Coordinator, Administration
KentuckyExtensionCouncilSystem Part 1 Advisory Council Function • http://www2.ca.uky.edu/psd/sec/ • http://www2.ca.uky.edu/psd/advisory_councils.php
Council on Ag Research, Extension, Teaching (CARET) Community & Economic Development Initiative of Kentucky(CEDIK) Representatives chosen to represent district/counties Kentucky FCS Advisory Council Kentucky Ag Advisory Council Kentucky 4-H Advisory Group State ExtensionAdvisoryCouncil Kentucky Extension Homemakers Association County Extension Council Multi-County Coordinating Committees Multi-County Coordinating Committees Multi-County Coordinating Committees Area Homemakers Council Clientele Program Council Representatives General Public Community Economic Development Committees Government Representatives Educational Organizations Community Collaborators Civic/Community Organizations Other Grassroots Organizations County Ag/Hort Advisory Council/Committee County 4-H/YD Council/Committee Extension District Board County FCS Council/Committee Co. Extension Homemakers Council
KentuckyExtensionCouncilSystem Part II Advisory Council Recruitment and Engagement • http://www2.ca.uky.edu/psd/sec/ • http://www2.ca.uky.edu/psd/advisory_councils.php
Building Partnerships See SEAL material at: http://srpln.msstate.edu/seal/09curriculum/index.html
Building a Diverse Group • Avoid tokenism • Accept that inclusivity will widen perspectives and opinions • Ask “ What do we need and what do we want?” • Evaluate – • “What is the current composition?” • “What characteristics, skills, and backgrounds do we need?” • “What are the gaps?” • “What are our priorities for recruiting?”
Member Characteristics to Consider • Ability to . . . • Willingness to . . . • Willingness to develop . . . • Possess . . .
Recruiting AdvisoryCouncil Members • Ask those you know for suggestions • Colleagues, other groups, media, staff, other members, volunteer and leadership groups, subordinate or collaborative groups • Whom to consider for membership • Current or past clientele and collaborators, community leaders, representatives of clientele groups, corporate volunteers, people in professions related to your mission, people with needed traits, skills, interests, etc. • Where to look for prospective members • Faith-based groups, professional and civic associations, organizations representing other groups (i.e.: arts organization, rose and garden, booklovers, etc.
Motives for Joining anAdvisory Group • To help others • To give back to the community • To meet new people • To fill a personal void • Because it is a tradition • To learn new skills • The ability to influence others (Volunteer Management 101 , John Lipp)
Orienting New Members • http://www2.ca.uky.edu/psd/advisory_councils.php
Engaging Advisory Council Members • Provide training • Build trust, relationships, and communications • Identify interests and skills and assign accordingly • Member involvement should be available • Engage new members early • Involve in meaningful activity and wisely use theirtime • Be prepared and provide support
Extension ProgramCommittees • Map • Task forces • Educational activities
Barriers to Member Involvement • Group is too large for the work to be done – under-working • The overall group is too small – over-working • Subordinate groups are overshadowed by the larger group • Insufficient communication and orientation • Weak agendas or no agenda • Feelings of not being involved gainfully • Lack of social glue
Developing Members by Education • Council assessment • Review of the mission statement • Formal trainings • Retreats • Electronic – teleconferencing, e-mail, web sites • Staff
Evaluation of Efforts • Informal = council reflection/conversation • Formal = evaluation instrument for the group or individual
Rotation of Members • Keeping the group fresh • Using term limits • Saying good-bye • Removing a difficult advisory council member
Celebrations • Appreciation and Recognition “In conscious celebration we create moments that illuminate the deeper meaning of our lives and guide our footsteps for the future.” Cathy DeForest Transforming Leadership from Vision to Results
Discuss Extension Advisory Council Tools • Meeting Planning Checklist • Meeting Agenda • Getting Results
References • BoardSource (formerly National Center for Nonprofit Boards, www.boardscource.org) • Kentucky Advisory Council System website, http://www2.ca.uky.edu/psd/advisory_councils.php • Nonprofit Leadership Initiative at the University of Kentucky, www.kynonprofits.org,danielle.clore@uky.edu, (859) 257-2542 • Strengthening Extension Advisory Leaders (SEAL), http://srpln.msstate.edu/seal/09curriculum/index.html