Agent Core Training Advisory Councils

1. Agent Core TrainingAdvisory Councils Presented by: Jeanne R. Davis Regional Program & Development Coordinator June 1, 2011

2. KentuckyExtensionCouncilSystem Part 1 Advisory Council Function http://ces3.ca.uky.edu/advisorycouncil/ http://www.ca.uky.edu/psd/advisory_councils.php

3. County Extension Council

4. What is the Purpose?

5. How does the CEC Function?

6. How is the CEC Organized?

7. What about Officers?

8. What Types of Committees Function?

9. What is the Relationship with Other Organizations?

10. Council on Ag Research, Extension, Teaching (CARET) Community & Economic Development Initiative of Kentucky(CEDIK) Representatives chosen to represent district/counties Kentucky FCS Advisory Council Kentucky Ag Advisory Council Kentucky 4-H Advisory Group State ExtensionAdvisoryCouncil Kentucky Extension Homemakers Association County Extension Council Multi-County Coordinating Committees Multi-County Coordinating Committees Multi-County Coordinating Committees Area Homemakers Council Clientele Program Council Representatives General Public Community Economic Development Committees Government Representatives Educational Organizations Community Collaborators Civic/Community Organizations Other Grassroots Organizations County Ag/Hort Advisory Council/Committee County 4-H/YD Council/Committee Extension District Board County FCS Council/Committee Co. Extension Homemakers Council

11. KentuckyExtensionCouncilSystem Part II Advisory Council Recruitment and Engagement http://ces3.ca.uky.edu/advisorycouncil/ http://www.ca.uky.edu/psd/advisory_councils.php

12. Building Partnerships http://srpln.msstate.edu/seal/09curriculum/index.html http://ces.ca.uky.edu/cesrc-files/west/Merged_Building_Partnerships_File_2010.pdf

13. Building Your AdvisoryGroup

14. Building a Diverse Group • Avoid tokenism • Accept that inclusivity will widen perspectives and opinions • Ask “ What do we need and what do we want?” • Evaluate – • “What is the current composition?” • “What characteristics, skills, and backgrounds do we need?” • “What are the gaps?” • “What are our priorities for recruiting?”

15. Member Characteristics to Consider • Ability to . . . • Willingness to . . . • Willingness to develop . . . • Possess . . .

16. Recruiting AdvisoryCouncil Members • Ask those you know for suggestions • Colleagues, other groups, media, staff, other members, volunteer and leadership groups, subordinate or collaborative groups • Whom to consider for membership • Current or past clientele and collaborators, community leaders, representatives of clientele groups, corporate volunteers, people in professions related to your mission, people with needed traits, skills, interests, etc. • Where to look for prospective members • Faith-based groups, professional and civic associations, organizations representing other groups (i.e.: arts organization, rose and garden, booklovers, etc.

17. Motives for Joining anAdvisory Group • To help others • To give back to the community • To meet new people • To fill a personal void • Because it is a tradition • To learn new skills • The ability to influence others Volunteer Management 101 John Lipp

18. Orienting New Members http://ces3.ca.uky.edu/advisorycouncil/Orientation_Materials.htm

19. Engaging Advisory Council Members • Provide training • Build trust, relationships, and communications • Identify interests and skills and assign accordingly • Member involvement should be available • Engage new members early • Involve in meaningful activity and wisely use theirtime • Be prepared and provide support

20. Extension ProgramCommittees • Map • Task forces • Educational activities

21. Barriers to Member Involvement • Group is too large for the work to be done – under-working • The overall group is too small – over-working • Subordinate groups are overshadowed by the larger group • Insufficient communication and orientation • Weak agendas or no agenda • Feelings of not being involved gainfully • Lack of social glue

22. Developing Members by Education • Council assessment • Review of the mission statement • Formal trainings • Retreats • Electronic – teleconferencing, e-mail, web sites • Staff

23. Evaluation of Efforts • Informal = council reflection/conversation • Formal = evaluation instrument for the group or individual

24. Rotation of Members • Keeping the group fresh • Using term limits • Saying good-bye • Removing a difficult advisory council member

25. Celebrations • Appreciation and Recognition “In conscious celebration we create moments that illuminate the deeper meaning of our lives and guide our footsteps for the future.” Cathy DeForest Transforming Leadership from Vision to Results

26. Discuss Extension Advisory Council Tools • Meeting Planning Checklist • Meeting Agenda • Getting Results

27. References • BoardSource (formerly National Center for Nonprofit Boards, www.boardscource.org) • Kentucky Advisory Council System web site, http://ces3.ca.uky.edu/advisorycouncil/ • Nonprofit Leadership Initiative at the University of Kentucky, www.kynonprofits.org,danielle.clore@uky.edu, (859) 257-2542 • Strengthening Extension Advisory Leaders, http://srpln.msstate.edu/seal/09curriculum/index.html

28. Presented by: Jeanne R. Davis Regional Program & Development Coordinator June 1, 2011