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Pre-Order Survey

Learn about the Pre-Order Survey process for the Food Distribution Program, including tips for completing the survey, information on new/changed/discontinued products, and resources for a successful order.

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Pre-Order Survey

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  1. Pre-Order Survey Food Distribution Program OSPI Child Nutrition Services

  2. TOPICS Introduction to New Food Distribution Staff Review of Pre-Order Process Information on new / changed / discontinued products Tips for completing the pre-order Diversions

  3. Food Distribution Team Sarah Davis – (the “new” Kim): Manages your orders Kim Sanchez – (the “new” Sue): Orders foods from USDA / Manages Diversions Brenda Merritt – (the “new” Wally): Procurement and Supply Specialist – Conducts procurement for W code items Debbie Stevens – (the “same” Debbie): Administrative Assistant Food Distribution Supervisor: Currently Recruiting

  4. Pilgrim’s Recall

  5. Resources!

  6. USDA Foods Order Process Food Distribution Review of Words! Direct Delivery (“Brown Box”): Food items that come directly from USDA W- Code items: Washington State (OSPI) has bulk USDA foods processed into end products Diversion: LEA or Co-op sends bulk USDA foods to be processed into end products DoD Fresh: Allows you to use your entitlement dollars to purchase fresh produce Pre-Order Survey: Your commitment to what items you will order for the next school year

  7. USDA Foods order Process Step 1: USDA Releasesnew Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

  8. USDA Foods - Direct

  9. USDA Foods - Direct

  10. USDA Foods order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

  11. Interest Survey

  12. USDA Foods Order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

  13. W Code Items • Washington State (OSPI) USDA foods processed into end products • Procurement done • Meets meal pattern / crediting • LEA must pay Fee for processing – not paid with entitlement

  14. USDA Foods Order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

  15. WA Foods Available

  16. WA Foods Available

  17. WA Foods Available

  18. WA Foods Available

  19. WA Foods Available

  20. WA Foods Available

  21. WA Foods Available

  22. WA Foods Available

  23. WA Foods Available

  24. WA Foods Available • Deli Turkey and Deli Ham • W Code –> now USDA Direct • Egg Patty • W Code –> now USDA Direct • No Turkey roast • Burgers: • USDA Direct: 110711 Beef Patty • W Code: W141 Beef Patty w/VPP • W143 100% Beef • Beef Crumbles: • USDA Direct: 100158 Beef Fine Grind Raw • W Code: W125 Beef Crumbles, Cooked

  25. WA Foods Available

  26. WA Foods Available

  27. WA Foods Available “Worst case scenario”

  28. WA Foods Available

  29. WA Foods Available

  30. USDA Foods Order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

  31. DoD • DoD • Department of Defense • Allows you to use entitlement $ to purchase fresh fruits and vegetables • Vendors: Duck Delivery & Spokane Produce • Minimum order of $100 • Orders placed through FFAVORS

  32. Pre-Order Survey Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Due March 9 Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

  33. Pre-Order Survey

  34. Pre-Order Survey

  35. Pre-Order Survey

  36. Pre-Order Survey

  37. Pre-Order Survey Plan, Plan, Plan!

  38. Pre-Order Survey

  39. Pre-Order Survey FORECASTING Analyzing current and historical data to determine future trends.

  40. Pre-Order Survey More Planning Please!

  41. Pre-Order Survey How much do you have on hand?

  42. Pre-Order Survey ICN Forecasting the Procurement of Foods

  43. Pre-Order Survey No, Seriously… You need to PLAN! Plan, Plan, Plan!

  44. Pre-Order Survey

  45. Pre-Order Survey Service Days September: 19 October: 22 November: 18 December: 15 January: 17 February: 15 March: 21 April: 17 May: 22 June: 14

  46. Pre-Order Survey

  47. Pre-Order Survey

  48. Pre-Order Survey

  49. Pre-Order Survey

  50. Pre-Order Survey Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Due March 9 Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

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