Texas Skyward User Group Conference Making Schedule Changes Throughout the School Year

1. Texas Skyward User Group Conference Making Schedule Changes Throughout the School Year Fort Bend ISD Raquel Teelucksingh

2. Making Schedule Changes Throughout the School Year This session will focus on ways to make schedule changes at various times of the year to avoid issues with the Gradebook, report cards, transcripts, and classroom link in PEIMS. • What Are My Options?: • Start of school • Semester • Semester 2, after a posted Term grade. • Effective Dates, Affect what?: • Student Schedules • Gradebooks • PEIMS Reporting

3. Making Schedule Changes Throughout the School Year Scheduling Staff $$$ Enter Correct Effective Dates PEIMS Teachers Attendance 300 Records Grading 305 Records 400 Records 410 Records 415 Records

4. Making Schedule Changes Throughout the School Year • Student Transactions • Scheduling Options Configuration Areas • Current Year/Future Date • Gradebooks • PEIMS • Teacher Transactions • Add/Drop Transactions • Gradebook Access • PEIMS Student Schedule Changes

5. Making Schedule Changes Throughout the School Year • Student Scheduling Options • Current Year Scheduling setup should include: • Default Current Year Value for Prompt for an Effective Date* • Default User Options Prompt for an Effective Date** Effective Dates and Scheduling

6. Making Schedule Changes Throughout the School Year • CY Effective Dates • Add/Drop dates • Modifying dates when necessary • PEIMS • 415 Course Completion • 410 Career and Tech Attendance • 400 Student Attendance What Are The Options?

7. Effective Dates & Effects on PEIMS Records and the Gradebooks • Teacher Transactions • Add/Drop transactions • Effective dates should reflect the actual dates section was taught by the Teacher of Record. • Gradebook • Teachers can access gradebooks for attendance and grade entry. • PEIMS Reporting • 300 Records – Course section record. • 305 Records –Teacher Assignment. • Assignment Begin/End Dates Effective Dates and Teacher Scheduling

8. Effective Dates & Effects on PEIMS Records and the Gradebooks • EA+ Gradebooks • Effective dates of a student’s schedule determines when they are visible in the gradebook. This allows the teacher to take attendance and enter grades for the student. • ADD date – Should be the first day the student is in the class. • DROP date – should be the first day the student is not in the class. Effective Dates and the Gradebook

9. Effective Dates & Effects on PEIMS Records and the Gradebooks • EA+ Gradebooks • Attendance Entry • Attendance can only be entered for students currently enrolled in a course based on their effective dates. • Grade Entry • Grades are entered for students currently enrolledin a course based on their effective dates. • PEIMS • 415 Course Completion • 410 Career and Tech Attendance • 400 Student Attendance Effective Dates and Scheduling

10. Effective Dates & Effects on PEIMS Records and the Gradebooks • PEIMS Reporting • 300 Campus-Course Section Record • to identify the classes enrolled in by students and taught by teachers. • 305 Teacher Class Assignment • Linked to 300 Course section record to identify the classroom information associated with the teacher’s class assignment. • 400 Basic Attendance Data • Identifies the students in attendance for the school year. Effective Dates and PEIMS

11. Effective Dates & Effects on PEIMS Records and the Gradebooks • PEIMS Reporting Overview • 410 Career and Tech • Attendance data record that indicates the level of CTE participation, transformed to CTE hours and then CTE (FTEs) for funding. •  The students transactions dates (begin and end) are used to determine the number of Voc Ed contact hours. The 410 build with the Calculate Contact Hours utility and running the Daily Register and building for PEIMS. Effective Dates and PEIMS

12. Effective Dates & Effects on PEIMS Records and the Gradebooks • 415 Course Completion • Used to capture the course activity for the student • Student Begin Date – • PEIMS Extract first checks for a Student Class Transaction Effective Date. If multiple add transaction records, will use first entry date. • If none found, Extract will use Class Control Set Attendance Start Date. • Student End Date – • PEIMS Extract first checks for a Student Class Transaction Effective Date. If multiple end transaction records, will use last end date. • If none found, Extract will use Class Control Set Attendance Stop Date. Effective Dates and PEIMS

13. Effective Dates & Effects on PEIMS Records and the Gradebooks Scheduling Staff Effective Dates PEIMS Teachers

14. Effective Dates & Effects on PEIMS Records and the Gradebooks Raquel Teelucksingh Functional Analyst Fort Bend ISD 281-634-1396 Raquel.teelucksingh@fortbend.k12.tx.us

15. Texas Skyward User Group Conference THANK YOU FOR ATTENDING!