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Grant and Contract Accounting Update

Grant and Contract Accounting Update. MRAM-May 8, 2014 Lily Gebrenegus , Associate Director Grant and Contract Accounting. NEW Non-FEC Cost Share Contribution Reporting Process required after April 30th.

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Grant and Contract Accounting Update

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  1. Grant and Contract Accounting Update MRAM-May 8, 2014 Lily Gebrenegus, Associate Director Grant and Contract Accounting

  2. NEW Non-FEC Cost Share Contribution Reporting Process required after April 30th The new Non-FEC Cost Share contribution process for reporting cost share to GCA will be required for submitting Non-FEC cost Share to GCA after April 30th. • Online learning opportunities for the Non-FEC Cost Share process and procedures: • Access for reporting Non-FEC Cost Share. • Step-by-Step instructions for reporting Non-FEC Cost Share • Allowable Non-FEC Cost Share Contributions • E-Learning available! • Preparing your Non-FEC Cost Share contribution report.

  3. GCA Pilots Electronic Document Management System (EDMS) • GCA Benefits • Internal automated workflow • Consistent document management • Campus Benefits • Searchability • Improved access to reports with supporting documents • Reduced records retention risk

  4. Record Retention Trigger Date (RRTD) • What is it: The document date used to signify the start of the record retention period. • This field is triggered by the following event, in order of precedence: • FSR Submission: The date the Financial Status Report(FSR) was submitted to the sponsor. FSR Submission types: • Final FSR • Quarterly or Annual FSRs: for awards renewed quarterly or annually • Final Invoice: The date the Final Invoice was submitted to the sponsor, where no additional FSR is required. • Budget Closeout: The date the final budget reconciliation was completed, where the sponsor does not require a FSR or Final Invoice.

  5. Grant Tracker RRTD Field

  6. Record Retention Trigger Date (RRTD) Available in Grant Tracker May 12th • RRTD will be populated for budgets with final reports, invoices and closeouts completed this biennium forward. • RRTD will not be available for budgets final reported, invoiced or closed out in the prior biennia.

  7. WA State Agencies Estimate Letter WA State Administrative & Accounting Manual Chapter 90 (www.ofm.wa.gov/policy/90.20.pdf) Provide a final invoice or an estimate of June expenditures by July, 23 2014. Grant Tracker communication in June

  8. Questions? For inquiries related to an existing budget number, submit inquiries through GrantTracker: http://www.washington.edu/research/gca/budget/granttracker.html Or send inquiries to: GCAHelp@uw.edu 206-616-9995 Feedback for GCA? Please contact: Kirsten DeFrieskirsten5@uw.edu 543-2597 Lily Gebreneguslgebren@uw.edu543-8972

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