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Grant and Contract Accounting Follow Up Process

Grant and Contract Accounting Follow Up Process. MRAM January 10,2013. GCA FOLLOW UP. GCA Backlog Update. Goal for 2012: Eliminate backlogs Reduced backlogs significantly but some are still left. Backlog Metrics – December 2012 Goal: Eliminate backlogs by December 2012. 86%. 54%.

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Grant and Contract Accounting Follow Up Process

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  1. Grant and Contract AccountingFollow Up Process MRAM January 10,2013 MRAM JANUARY 2013

  2. GCA FOLLOW UP GCA Backlog Update • Goal for 2012: Eliminate backlogs • Reduced backlogs significantly but some are still left MRAM JANUARY 2013

  3. Backlog Metrics – December 2012 Goal: Eliminate backlogs by December 2012 86% 54% 100% 87% 73% 55%

  4. GCA FOLLOW UP Follow Up Topics • Identified 8 topics that are current roadblocks • Phased approach: • Phase 1: GCA will implement this month • Phase 2: Requires coordination with process partners • Effective for budgets expiring after 12/31/2012 MRAM JANUARY 2013

  5. PHASE 1 TOPICS Phase 1 Topics • Deficits • Open invoices pending PI action • Unmet cost share • Unmet milestones/deliverables • Fabrication journal vouchers • Balances of funds with programmatic restrictions • Information on sponsor-specific financial reports MRAM JANUARY 2013

  6. PHASE 2 TOPIC Phase 2 Topic 8. Open encumbrances • General purchase order encumbrances • Field Advances • Checking Accounts • 03-62 Subcontracts MRAM JANUARY 2013

  7. Campus Contact Process Campus Contact Process First Attempt: • Initial GrantTracker sent to departmental email account or fiscal contact with 2 week timeline for needed actions to be completed Second Attempt: • Follow-up message sent to department administrator and PI, providing 1 additional week for action No response, GCA will take appropriate next step MRAM JANUARY 2013

  8. Who do I contact? • For more information on GCA’s follow up process, please visit our new webpage: • http://f2.washington.edu/fm/gca/close-budget/gca-follow-process For inquiries related to an existing budget number, submit inquiries through GrantTracker: http://www.washington.edu/research/gca/budget/granttracker.html Or send inquiries to:GCAHelp@uw.edu 206-616-9995 Feedback for GCA? Please contact: Kirsten DeFries kirsten5@uw.edu543-2597 Lily Gebrenegus lgebren@uw.edu 543-0817

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