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Office of Educational Development and Evaluation (OEDE) UCSD School of Medicine. Student Orientation Evaluation Process August 2007. Babbi J. Winegarden, Ph.D. Assistant Dean for Educational Development and Evaluation bwinegarden@ucsd.edu
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Office of Educational Development and Evaluation (OEDE)UCSD School of Medicine Student Orientation Evaluation Process August 2007 Babbi J. Winegarden, Ph.D. Assistant Dean for Educational Development and Evaluation bwinegarden@ucsd.edu Website: http://meded.ucsd.edu/ugme/oedeOEDE Email: meded-oede@ucsd.edu
OEDE: What we do…website: http://meded.ucsd.edu/ugme/oede/ http://meded-eval.ucsd.edu/ • Evaluations (On-line) • All courses in years 1-3 • Faculty in years 1-3, Residents in year 3 • Students in years 1-3 (mostly year 3 but some in 1st and 2nd year courses) • Year 4 – just beginning • Educational (Faculty) Development • Faculty seminars (lecturing, small group facilitation, precepting, etc.)
OEDE Staff: Who we are… • http://meded.ucsd.edu/ugme/oede/contact_us/ • Who does what • Contact all of us at meded-oede@ucsd.edu • Student Representatives for OEDE • 1st year rep will be chosen in Fall quarter • 2nd year rep is Matt Gonzales • Reps assist with • Review of questions, # of evaluations, emails, and any other concerns or helpful guidance • We are located in MTF 162B…
Accessing OEDE info from the Web Portal http://meded-portal.ucsd.edu/webportal/index.cfm?c=MS%201&curpage=forum&forum=99
How are evaluations used here at UCSD SOM? • The School of Medicine reviews all evaluations as part of our quality review process. Curriculum Committees Course Directors review course, faculty and student performance Dean’s letters for students Faculty self-review Student self-review
Are Evaluations Required? Course, Faculty and Student – Yes Others – No – we usually conduct some sort of raffle for you as incentive for these
Random Sampling… • We conduct random sampling to lessen the number of evaluations activated per student • Exceptions • Small groups/labs usually 100% • Final course evaluations usually 100%
Fall 2007 MS 1 Evaluations • 3 courses and approximately 15.2 evaluations to complete
What we need from you… • 90% completion rate • Student Handbook, page 44 • Student Responsibilities for Course Evaluation • Evaluations are a course requirement • 90% completion rate per quarter is expected • See Associate Dean for UGME if fall below this • Timely completion of evaluations • Let us know if something in an evaluation is incorrect • We have a very quick response to concerns/issues
Professional and Constructive Feedback • What would you want to read about yourself if the evaluation was about you? • What is constructive feedback? • A communication that gives the person information about his/her performance with the aim of developing and/or enhancing that performance. • Based on facts, and, • Must be something the person can do something about • De-identify in extreme circumstances
Logging in to: • You received an email from CoursEval just prior to this session, indicating that you have an evaluation to complete. This is the evaluation of your Orientation week experience. • In the email you will find a box with a login button, your username and password. • Please change your password upon entering CoursEval for the first time. • Should you forget your password in the future, you can always use the “Problem logging in?” option from the Log In screen. • Future emails will not contain your password information for security purposes.
http://meded-eval.ucsd.edu • Menu Bar (Open Orientation evaluation) • Change password under Other menu option • Contact Site Administrator • Surveys • Available, Incomplete and complete evaluations/surveys • Reports • Directors’ Reports…mostly 3rd year • Help • Use site features: Faculty/Student Portal
Miscellaneous concepts… • Save progress vs. submit • Students requested to be able to complete evaluations as soon as possible after an event – good reliability for us • Be sure to save progress if you are completing evaluations this way • Evals of faculty (small groups/labs, etc) • Sometimes direct assignment, sometimes pick list • Each evaluation will have instructions • Give us feedback anytime… • Questions?