User Safety: LCLS NEH Commissioning and Early Experiments

1. User Safety:LCLS NEH Commissioning and Early Experiments Zoe Van Hoover DRAFT July 09, 2009

2. Introduction • User Safety Training for Commissioning & Early Experiments • Scope of User Qualification • User Safety Training • Experiment Hazard Control Process • Experiment Safety Reviews • Execution of Experiments • Experiment Completion

3. AMO Commissioning • ~August 17, 2009 – September 30, 2009 • Commissioning Collaborators will be trained and processed as Users during the commissioning period. • 23 people total, 10 to 15 people on site at any time • Schedule developed by Instrument Scientists • SSRL-LCLS User Research Administration (URA) knows who is coming and when

4. First AMO User Experiments • Oct 1-6: L. Young, spokesperson • 18 Users • Will use existing AMO equipment, with Neon gas • Oct 8-14: L. DiMauro, spokesperson • 15 Users • Will use existing AMO equipment, with He and Ne gas These experiments will introduce no new hazards beyond the scope of those present during AMO commissioning

5. Training • Established SLAC Work Planning & Control Processes Apply to all workers • XFD Staff • Users • Supervisor determines training requirements • Work is not authorized until training complete • Instrument Scientist is User supervisor • XFDSO advises Instrument Scientist regarding user training requirements • No supplemental training required for early users

6. Early User Training Process • Before Arrival on Site • Complete training available online (GERT, SON or EOESH, Elect. safety) • User Access Guidelines and Agreement and/or hutch safety orientation training materials also available online • Directed by Gate Guard to SSRL-LCLS URA office • URA confirms completion of remote training courses • Courses may be completed at the URA office • Read and sign User Access Guidelines and Agreement • URA prints training summary document indicating completion of all training • Instrument Scientist picks up users and printed training summary document, escorts users to hutch • Arrive at Hutch • Instrument Scientist provides hutch safety orientation • Floor Coordinator provides hutch search training • Floor Coordinator posts training summary document at hutch • Instrument Scientist reviews work plan with user and provides work authorization • Floor Coordinator provides work release

7. Resources for Providing User Training • GERT, SON, EOESH, Electrical Safety Course #239 • URA staff already in place, can administer this training • Electronic training materials already exist (SLAC ES&H courses) • Tracking of course completion is done through electronic STA database • Hutch 1 Safety Orientation • Scope: • Alarm and emergency response • Awareness of special hazards and hazard mitigations in the area • Postings and rules such as hutch occupancy limits • Training on the use of SOPs to operate vacuum and pressure systems • Limitations on scope of allowed User work • Instrument Scientist staff is in place, and will administer this training • Training materials released • Tracking of course completion will be done at the hutch on a paper training summary which will be archived by URA

8. Resources for Providing Training (continued) • Hutch 1 Search Training • In order to train XFD staff • Hutch 1 search procedure is released • Hutch 1 search training materials are released • Training qualification is tracked on paper in the XFD Staff HPS Training Record Summary document, maintained by XFD documentation office • Staff in place: Safety Officer, XFD managers, & FCs • Safety Officer training XFD managers and Floor Coordinators • In order to train Users • Floor Coordinators must be qualified (by supervisor) to administer training • Floor Coordinators train Users to perform search • Tracking of User search qualification will be done at the hutch on a paper training summary, which will be archived by URA

9. User Qualification • Training Qualifies Users to: • Have unescorted access the NEH experimental floor • Participate in NEH Hutch 1 searches (after training) • Operate R&D electrical equipment using local panel or remote computer • Operate vacuum and pressurized gas systems following SOP • Users NOT qualified to: • Construct, maintain, or install R&D equipment with electrical or other hazards • Operate breakers • Fabricate, maintain, or modify vacuum or pressurized gas systems • Operate vacuum or pressurized gas systems outside of the scope of SOP • Perform other activities requiring safety training beyond that provided

10. Early User Training: Conclusion • Early Users will be trained and qualified for a limited scope of work • Hazards during commissioning and first experiments have been identified • Understood • Hazard mitigations and controls in place • Readiness to provide safety training to early Users: • Staffing • URA staff in place • Instrument Scientist staff in place • Floor Coordinator staff in place • Documentation • Training materials for GERT, SON, EOESH, and Electrical Safety are ready • Training materials for Hutch Safety Orientation are ready • Training materials for NEH Hutch 1 Search are ready • Training Records • Electronic tracking of GERT, SON, EOESH, and Electrical Safety are ready • Training record of User Search Training and Hutch Safety Orientation ready

11. Experiment Safety Review • Commissioning & Basic Instrument Operation • Existing SLAC safety review processes • Safety Overview Committee • Instrument Readiness Review • Work Planning & Control • User Experiment Safety Review • Hazards beyond those present for instrument commissioning and basic instrument operation • Depends upon prior completion of instrument safety review and hazard controls

12. Experiment Safety Review • User Experiments • Solicit hazard information from spokesperson • Proposal • Following scheduling of beamtime • XFDSO determines hazard control requirements • SLAC ES&H manual • SLAC safety subject matter experts • Supplemental User training requirements • Requests IRR if necessary • Determines material acquisition and disposal path • Generates Safety Checklists • XFDSO signed Safety Checklists constitute approval to proceed with experiment with required controls in place • Communicates supplemental training requirements to user supervisors and URA • Communicates hazard control requirements to spokesperson • Communicates material acquisition and disposal plan to spokesperson and Instrument Scientists

13. Experiment Execution • Beam Line Authorization • Authorizes x-ray operation to the hutch • Beamline Specific • Experiment Independent • Notice of open Radiation Safety Work Control Form placed over / near BLA

14. AMO BLA

15. Safety Checklists • Commissioning • X-Ray Phase Safety Checklist • No Set-up Phase Safety Checklist required • Early Experiments • Both Checklists • XFDSO authorization • No hazards beyond baseline instrument hazard • No additional controls

16. Floor Coordinators • Floor Coordinators • 24 / 7 coverage with shift change overlap • Keep XFD operations electronic log • Complete and post required documents • BLA • Safety Checklists • User Training Summary • Online/Offline Checklist • Provide User work release • Monitor safety of user work • Stop work authority • Incident, Emergency, Alarm response

17. Experiment Completion • When Experiment is Complete • Material disposal • Shipped back to user home institution • SLAC shipping and receiving process • Disposal through SLAC hazardous waste disposal process • Instrument Scientist takes ownership until disposal • User departure • Notify Supervisor and URA of departure • Return SLAC badge • Spokesperson completes URA questionnaire • Safety Feedback • Experiment Specific Hutch Postings Archived • User Training Summary • Safety Checklists • Online/Offline Procedure

18. Conclusion • Experiment Hazard Review and Control Process Follows SLAC ISEMS