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Session 10.5. Emergency Operations Planning

Session 10.5. Emergency Operations Planning. Terminology goal: the central, overriding aim of the response; the state of things as they should be according to the organization objective: a planned, desired, quantifiable, specific achievement of the response

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Session 10.5. Emergency Operations Planning

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  1. Session 10.5. Emergency Operations Planning UNHCR/e-Centre/InterWorks - Emergency Management Training

  2. Terminology • goal: the central, overriding aim of the response; the state of things as they should be according to the organization • objective: a planned, desired, quantifiable, specific achievement of the response • strategy: the method or approach implemented to achieve an objective or goal—a plan of action. • activity: a discreet action intended to attain the objective(s) UNHCR/e-Centre/InterWorks - Emergency Management Training

  3. Operations Planning • sets objectives by sector • identifies critical needs and resources • sets managerial structure • specifies standard procedures • defines strategies and activities • assigns tasks • establishes a time frame UNHCR/e-Centre/InterWorks - Emergency Management Training

  4. PLAN COMPONENTS Policies Objectives Implementation Arrangements • Activities • Resources (human, material) • Implementation Schedule • Budget • Annexes • Gantt charts • Gap ID charts • Precedence Diagrams UNHCR/e-Centre/InterWorks - Emergency Management Training

  5. Setting Objectives - by sector • Management structure • Protection • Food and nutrition • Domestic needs • Health • Water • Sanitation • Site planning • Community services UNHCR/e-Centre/InterWorks - Emergency Management Training

  6. Causal Pathway Framework Inputs Activities Outputs Effect Impact Causal Hypothesis This set of inputs and activities will result in these products and services, which will facilitate these changes in the population, which will contribute to the desired impact. UNHCR/e-Centre/InterWorks - Emergency Management Training

  7. Causal Pathway Framework Impact Effect Outputs Inputs Activities Project implementation direction UNHCR/e-Centre/InterWorks - Emergency Management Training

  8. This is what we are interested in Causal Pathway Framework...another way to look at it Impact Effect Outputs Inputs Activities Project design direction UNHCR/e-Centre/InterWorks - Emergency Management Training

  9. A good planning framework would help us ... • decide what problem to address • identify appropriate interventions • link actions and results • decide what resources are needed • make evaluation part of initial plan • learn what works and what doesn’t UNHCR/e-Centre/InterWorks - Emergency Management Training

  10. the project logical framework UNHCR/e-Centre/InterWorks - Emergency Management Training

  11. Management Structure • Organizational relationships • Decision making procedure • Reporting arrangements • Information gathering • Meetings and information flow • Arrangements to review objectives & Operations Plan • Monitoring Arrangements • Staffing Needs • Training Activities UNHCR/e-Centre/InterWorks - Emergency Management Training

  12. Gap Identification Worksheet MIN/WATER MIN/TRANSP UNHCR MIN/INT WFP CARE RC FOOD WATER SANITATION SECURITY SHELTER LOGISTICS EDUCATION X X X X X X X X X X X X X X X A co-ordination tool UNHCR/e-Centre/InterWorks - Emergency Management Training

  13. Capacity Analysis UNHCR/e-Centre/InterWorks - Emergency Management Training

  14. Tools to aid Operations Planning • Projects and budgets • Staffing charts • Gantt or bar charts • Precedence diagrams • Gap ID charts • Others? UNHCR/e-Centre/InterWorks - Emergency Management Training

  15. Gantt or Bar Charts UNHCR/e-Centre/InterWorks - Emergency Management Training

  16. Staffing Charts and Organigrammes UNHCR/e-Centre/InterWorks - Emergency Management Training

  17. identify deploy transport deploy site tents people tents calculate tent deficit • Precedence Diagrams A B C E D task A before B tasks C and D before E task F before G, H, and I task J before K... UNHCR/e-Centre/InterWorks - Emergency Management Training

  18. REMEMBER! • Activities consistent with objectives • Assistance and Management • Ensure ownership through participation • Update regularly • Prepare plan from the outset • Involve all participants • Quantify needs and resources • Monitor progress by setting standards UNHCR/e-Centre/InterWorks - Emergency Management Training

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