MEAP Coordinator Briefing

1. MEAP Coordinator Briefing Fall 2008

2. Outline • Welcome and General Issues (Jim Griffiths) • MEAP Administration (Sue Peterman) • Assessment Accommodations (Linda Howley) • ELPA (Phil Chase) • Student ID Process (Dave Judd) • Assessment Processing (Chris McCown)

3. Welcome and General Issues James A. Griffiths, Manager Assessment Administration And Reporting

4. Update • Staffing changes • Interim Director of Educational Assessment and Accountability: Joseph Martineau • Interim Assessment Manager: Vince Dean • SWD Program Interim Consultant: Linda Howley • ELL Program Specialist: Phil Chase • ELL Program Analyst: Brian Cilosky • MEAP and MME Analyst: Emily Taylor

5. Update • New Contractors • Measurement Incorporated - test administration • Pearson (formerly Harcourt) – test development • Current deadline: Assessment results reported by mid December

6. Update • MEAP Grades 3-9 Assessment Schedule • New MEAP testing and shipment schedule • 50% item release (initial test form only) • Shorten all assessments for new schedule • Allow for two distinct assessments • Released item booklets • Actual items (50%) • Item descriptors (50%)

7. Update • Ten (10) initial assessment forms • No spiraling • Schools will have one form of each assessment • For example, if school is assigned form 5, they will receive form 5 of each grade level/subject area assessment in that building • Smaller districts will have one form assigned to entire district

8. Update • Mathematics • 2 items per core GLCE • 1 item per extended core GLCE • Shortened for new schedule

9. Update • English Language Arts • Response to Paired Reading Selections replaced by • Multiple choice items only, Fall 2008 • Multiple choice & short answer (1 – 3 sentences) items in Fall 2009 and beyond • ELA given in four parts over two days • Session 1 and Session 2

10. Update • Social Studies and Science • New GLCEs • First operational appearance in fall 2010 • New standards if tests cannot be equated to previous MEAP • Eliminate social studies constructed response • Field test additional short answers • Field test additional multiple choice items

11. New for 2008-09

12. MEAP Coordinator Briefing • Fax in questions: 734-334-1857 • Email questions: answers@resa.net

13. MEAP Assessment Administration Sue Peterman, Specialist MEAP Administration & Reporting Office of General Assessment and Accountability

14. New for Fall 2008 • Fall 2008 MEAP Schedule • No longer a 3 week window • Specific dates to administer initial test and makeup test • Begins October 14 (Mathematics) • Ends October 30 (final makeup test date)

15. New for Fall 2008

16. New for Fall 2008

17. New for Fall 2008 • Strict adherence to timelines for returning testing materials • November 5th final ship date • Late returns incur fees and impact how results are returned

18. New for Fall 2008

19. New for Fall 2008 • One answer document for each grade/subject area test • No pre-printed student answer documents • Pre-printed barcode label MUST be affixed to every student answer document returned for scoring • $10 fee per answer document if missing

20. New for Fall 2008 • Preprinted student labels shipped with initial materials (students identified 5/15-8/1) • Second separate shipment of barcode labels (students identified 8/2 – 9/11) • Schools must use OEAA Secure Site to produce barcode labels for new students (after 9/12)

21. New for Fall 2008 • Initial test booklets • Forms 1 -10 • Schools will receive same form of test • Makeup test booklet • Form 11 • One answer document per grade/subject area • ELA Session 1 and Session 2

22. New for Fall 2008 • Reader Scripts • IEP or 504 Plan required • Scripted version of a test booklet • Extended Time Testing • IEP or 504 Plan required • Must use Form 1

23. Manuals and Handbooks • District and Building Coordinator Handbook • One Administrator Manual for EACH GRADE – new this year • Initial and makeup test directions are in each grade level manual

24. Grades 3-9 MEAP Assessments • Mathematics • Two Parts (reduced from three) • Grade 3 – No calculator Use ANY Part • Grades 4 – 8 Calculators allowed on Part 2 only • Overlays for each grade level • Grade 8 Reference Sheet

25. Grades 3-9 MEAP Assessments • English Language Arts • Separate answer documents for Session 1 and Session 2 • Manual will indicate to test administrators when it is appropriate to use a test booklet to read directions (writing prompts)

26. Grades 3-9 MEAP Assessments • Science • Two Parts • Fewer constructed response items • Social Studies • Two Parts • Constructed response item (Decision Making) eliminated

27. Grades 3-9 MEAP Assessments • Use No. 2 pencil on all items (both multiple-choice and constructed- response) • No additional paper may be used with any of the MEAP tests unless prescribed as an assessment accommodation (IEP or Section 504 Plan)

28. Grades 3-9 MEAP Assessments • All MEAP tests are untimed and student paced - all students must be allowed to finish each test session • Make arrangements ahead of time for few students who need to finish • Ending a test session before students are done is a misadministration

29. Grade 3 Answer Document Assessment Booklet • Combined test booklet/answer document • ALL grade 3 documents (used and unused) are secure and must be returned • Students mark answers in booklet

30. Receipt of Materials • Materials being shipped beginning September 22nd and in districts by the 29th • District/building coordinators should verify quantities upon receipt • Don’t wait!

31. Additional Orders • District coordinator is responsible for placing additional orders for materials • Gather additional orders request from all schools within district • Can be done on the OEAA Secure Site (www.michigan.gov/oeaa-secure)

32. Administration Guidelines • Assessment Security • Locked storage before, between, and after test sessions • Reporting Assessment Irregularities and Administrative Errors • Ten day rule • What should and should not be displayed during testing

33. Administration Guidelines • Monitoring Assessment Administration • Review Professional Assessment and Accountability Practices for Educators, updated August 2007 • Student Prohibited Behavior • Roles and Responsibilities for each person who administers MEAP tests

34. Accommodated Assessments • Enlarged Print versions • School staff must transcribe student responses into a regular/scannable student answer document and return with other used student answer documents under School/Grade Header Sheet • Return enlarged print booklet

35. Accommodated Assessments • Scribes, Tape Recorders, Braillewriters • School staff must transcribe student responses into a scannable student answer document and return with other used student answer documents under School/Grade Header Sheet • Return accommodated versions of test with other non-scorable material

36. Accommodated Assessments • Word Processed Pages • Student constructed response items DO NOT need to be transcribed into a student answer document • Each word-processed page MUST be printed and identified with student and assessment information (including grade, subject area, and item number)

37. Accommodated Assessments • Word Processed Pages • Easiest to produce student barcode label and attach to each page • Word processed pages must be inserted into a student answer document • Return in orange envelope • DO NOT return word processed pages without answer document

38. Materials Return • MEAP Security Compliance Form • Signature required • District coordinator keeps – do not return to scoring contractor • MEAP Class/Group ID Sheet • Optional • MEAP School/Grade Header Sheet

39. Contact Information Joseph Martineau, Interim Director, OEEA Dave Judd, Project Manager, OEAA Vince Dean, Interim Assessment Manager James Griffiths, Manager, Test Administration and Reporting Sue Peterman, Specialist, Test Administration and Reporting Bill Brown, Manager, Test Development Rodger Epp, Science Assessment Consultant Wendy Gould, ELA Assessment Consultant Ruth Isaia, Social Studies Assessment Consultant Kyle Ward, Mathematics Assessment Consultant

40. Contact Information • MEAP Office • Phone 877-560-8378 • FAX 517-335-1186 • oeaa@michigan.gov • www.michigan.gov/meap

41. MEAP Coordinator Briefing • Fax in questions: 734-334-1857 • Email questions: answers@resa.net

42. MEAP Assessment Accommodations Linda Howley, Interim Assessment Consultant for Students with Disabilities

43. Assessment Accommodations • Students with Disabilities with an IEP • General Education Students with a Section 504 Plan • English Language Learners • Accommodated Versions

44. Assessment Accommodations • Special Handling • Rapid Onset of a Medical Disability • Use of Reader Scripts • Extended Time Testing

45. Students with Disabilities • Must have an IEP or • IEP in the process of being completed

46. Students with Disabilities • ONLY the IEP Team can determine • Participation in the MEAP and/or MI-Access assessments • Assessments accommodations are needed • If used routinely during instruction • Must be documented in the IEP

47. General Education Students • Must have a Section 504 Plan

48. General Education Students • Only the Section 504 Plan Committee can determine • what accommodations are needed • if used routinely for instruction • Must be documented in the Section 504 Plan

49. English Language Learners • General Education Students • Assessment accommodations determined by the students instructional team • Accommodations routinely used by students during instruction • Must be documented in the student’s records

50. English Language Learners • Students with Disabilities • Assessment accommodations are determined by the IEP Team • Must be documented in the IEP