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Maintain Organizational Structures with Funds or Grants Management (976)

Maintain Organizational Structures with Funds or Grants Management (976). SAP Best Practices. Purpose To complete processing of Organizational Changes as required by the Enterprise. Benefits Organizational structures in the system are kept in alignment with the actual enterprise

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Maintain Organizational Structures with Funds or Grants Management (976)

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  1. Maintain Organizational Structures with Funds or Grants Management (976) SAP Best Practices

  2. Purpose To complete processing of Organizational Changes as required by the Enterprise. Benefits Organizational structures in the system are kept in alignment with the actual enterprise Employee records are kept in real time alignment with organizational structures so reports and financial reporting remain timely and accurate Ability to distribute costs against various funds or grants Key process flows covered Maintain organizational structure Scenario Overview – 1 Purpose and Benefits:

  3. Required SAP ECC 6.0 EhP3 Enterprise roles involved in process flows Manager HR Administrator Personnel Administrator Scenario Overview – 2 SAPApplications Required:

  4. Maintain Organizational Structure Create Organizational Unit (via Actions) Request for new Department/Organizational Unit Organizational Unit object and associated infotypes are created. Create Job (via Actions) Request for new Job category Job object and associated infotypes are created. US compliance job attributes Create Position (via Actions) Request for new Position Position object and associated infotypes are created. Scenario Overview – 3 Detailed ProcessDescription:

  5. Maintain Organizational Structure, cont’d Create/Maintain Organizational Unit (Expert Mode) Request for new Department/Organizational Unit Organizational Unit object is created. Create/Maintain Job (Expert Mode) Request for new Job category Job object is created. Create/Maintain Position (Expert Mode) Request for new Position Position object is created. Change Organization and Staffing Request for changes to Organizational Structure or Staffing Changes to existing organizational hierarchy and staffing are complete. Scenario Overview – 4 Detailed ProcessDescription:

  6. Process Flow Diagram Organizational Change Administration Legend – Please see next page

  7. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision

  8. Appendix – Public Sector Clients • If position budgeting is in scope, integration with that functionality should be a part of the organizational structure change process. • If position budgeting is done outside SAP (e.g., in a different application), consideration is needed regarding the interface process to that application. • Third party org charting applications are sometimes used for public sector clients. Consideration is needed regarding the interface process to that application, if it exists. • Maintenance of any relevant custom OM infotypes should be considered an essential part of the organizational structure change process.

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