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FCADV FY 2011-2012

FCADV FY 2011-2012. Contract Overview July 6, 2011. Standard Contract. Boiler Plate Language Inclusion of/Change to the following: Purpose area of the contract Use of Homeland Security E-Verify System Failure to Perform Provision Dispute Resolution Provision. Attachment I.

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FCADV FY 2011-2012

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  1. FCADVFY 2011-2012 Contract Overview July 6, 2011

  2. Standard Contract • Boiler Plate Language • Inclusion of/Change to the following: • Purpose area of the contract • Use of Homeland Security E-Verify System • Failure to Perform Provision • Dispute Resolution Provision

  3. Attachment I • Manner of Service Provisions • Staffing Levels credentials due within 30 days of contract execution and with change of key position • Full Time Administrator (ED) • Full Time Advocate Services Manager • Full Time/Part Time Accounting Manager • Full Time Employee serving as Emergency Coordinator • Board President

  4. Attachment I Cont’d • Manner of Service Provisions • Individuals to be Served • New provision regarding citizenship • Training Requirements • Deleted provision related to those who can provider in-service training • Staffing Changes • Due within five (5) business days of vacancy and when position is filled • Must utilize FCADV program contact sheet

  5. Attachment I Cont’d • Personnel Files • Insertion of new requirement to use E-verify for all new employees hired (effective July 1, 2011) • Deliverables • Records and Documentation • Reporting (Periodic Schedule Expanded) • Core Competency • Shall use FCADV’s Core Competency Curriculum • Must seek FCADV approval, if provider uses its own curriculum

  6. Attachment I Cont’d • Subcontractors • Must seek FCADV approval • Requires affidavits to contain information similar to that contained in Attachment I of your contract. • Electronic copy of subcontract must be forwarded to FCADV within 10 days • Performance Measures • Measure reduced for safety plans from 98% to 97%

  7. Attachment I Cont’d • Reporting • Match • Must be submitted on monthly basis on Exhibit G with actual expenditures • Inventory • Must be submitted quarterly for that period • Complete inventory due on June 15

  8. Attachment I Cont’d • Monitoring • FCADV is now fully responsible for monitoring related to Certification (new clause inserted) • Corrective actions plan required to be submitted to FCADV within 10 days of receiving monitoring report • FCADV will continue to monitor for VOCA requirements

  9. Attachment I Cont’d • Method of Payment • Matching Funds • Required for FVPSA and STOP funding • DVTF and GR are allowable fund sources for matching purposes • Match for STOP project must be directly related to the project • Prohibition on charging participant for services

  10. Attachment I Cont’d • Special Provisions • Victim Contacts • Must not utilize FCADV funding to mail letters to participants home as a means of contact nor to count as a participant served

  11. Attachment I Cont’d • Exhibits • A – Deliverables • B – Payment Chart • C – Monthly Invoice • D – Statistical Report • E – Monthly Narrative Report • F – Quarterly Inventory Report • G – Monthly Financial Report (due each month with Invoice) • H – Annual Report *All reporting exhibits will be available online by July 29, 2011

  12. Attachment II • Certification • Match • Lobbying • Debarment • Subcontractors (Attestation)

  13. Monitoring Activities • Monitoring will begin in July 2011 • Schedule posted online at link below http://www.fcadv.org/quality-contract_monitoring.php • Centers may receive an abbreviated (one day) monitoring or full onsite (three day) monitoring based on prior year’s monitoring results

  14. Primary Prevention (PPE) • Deliverables – Exhibit A • 4 Quarterly webinars • 3 Community Action Team Meetings • Update to 5 Year Plan • 2 Rounds of Programming with Youth • Supporting documentation due one month before invoice date • PPE Invoicing (reported on Exhibit C) • PPE claims will be forfeited if deliverable not completed or invoiced within required timeframe

  15. Questions? Contract Manager FCADV 425 Office Plaza Drive 850/425-2749 Contract_manager@fcadv.org

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