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Project implementation under DIS

Project implementation under DIS. PRESENTATION by Mr. Gábor Rónaszéki CFCU Hungary 30 November 2006. The Central Finance and Contracts Unit. 1. CFCU Hungary 2. Financial management 3. Project management 4. Grant schemes management 5. PAO responsibilities. 1. CFCU Hungary.

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Project implementation under DIS

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  1. Project implementationunder DIS PRESENTATION by Mr. Gábor Rónaszéki CFCU Hungary 30 November 2006

  2. The Central Finance and Contracts Unit 1. CFCU Hungary 2. Financial management 3. Project management 4. Grant schemes management 5. PAO responsibilities

  3. 1. CFCU Hungary 1.Concept of CFCU • Harmonised administration + economies of scale • More effective control by EC • Programme Authorising Officer 2. Creation • 1 March 1999 • IB projects 3. Legal Status • Legal person • Total independence in professional field • Semi independence in budgetary execution

  4. 1. CFCU Hungary 3. The Mission • Project and Grant schemes management • administrative management and surveillance of tendering and contracting procedures of programmes • Contracting Authority • Monitoring • Training • Financial management • Approval of invoices/payment requests • Executing money transfers • Conflictual position • Beneficiaries (SPOs): successful projects • CFCU: successful projects implemented in line with rules

  5. 1. CFCU Hungary Segregation of duties within the Hungarian Administration • SPO: • Ensuring project implementation at technical level • CFCU: • Overall responsibility of tendering and administrative implementation

  6. 2. Financial Management PHARE finances: double functional constraint • Commission’s regulation for fund flow • Fund transfers through National Fund • Double Fund Request procedure • Hungarian legislation for State Budget execution • PHARE funds appear in National Budget • Budgetary planning • Payments through Ministry’s account • Budgetary accounting at the Ministry • Invoices made out to Ministry

  7. 2. Financial Management • Segregation of duties • SPO: ‘services rendered’ approval • CFCU: financial approval • Segregation of duties within the Financial Dept. • Payments administrators – checking of invoices • Accounts administrators – execution of transfers • Twinning managers – twinning budgetary management • Accounting

  8. 3. Project management • Large scale sectoral projects • Actors: NAC, NAO, SPOs, PAO, ECD • Segregation of Duties • programming • tender preparation • tendering • tender evaluation and contracting • contract implementation • monitoring

  9. Segregation of Duties • Programming • SPO: project fiche preparation • NAC: negotiation with EC • Tender preparation • SPO: preparation of technical documents (ToR, TS, eligibility/evaluation criteria) • CFCU: preparation of TD quality control of technical docs(experts) • Approval: PAO – ECD

  10. Segregation of Duties • Tendering Phase • SPO: technical input during clarification organising clarification meetings and site visits delegating voting members • CFCU: provides non-voting chairperson and secretary secretary prepares TER and draft contracts • Approval: PAO – ECD • Contracting: • ECD - SPO (Final Beneficiary) – CFCU – Contractor

  11. Segregation of Duties Contract Implementation • SPO • technical responsibility of contract implementation • CFCU • administrative responsibility of contract implementation • close monitoring of implementation in order to interact on administrative ground in time • PM is member of Steering Committees • ‘mediator’ in case of problems • ECD • Monthly meetings • JMCs

  12. 4. Grant schemes management • Direct payment of non-commercial nature • Actors: see sectoral projects + TAO, Beneficiaries • Segregation of duties: see sectoral projects except for TAO: • Secretarial tasks, contact and information point for Beneficiaries, advisory capacity both for the implementing authorities and for the Beneficiaries • Assistance to the SPO and the CFCU in monitoring • 100% 1st round check of financial reports • NO DECISION RIGHTS! Can only make recommendations towards the SPO and the CFCU. • Secondary procedures: CFCU as ex-ante authority

  13. 5. PAO RESPONSIBILITIES • Ex-ante control: ECD (DIS) vs internal unit (EDIS) • PAO and SPOs • Conceptual question: co-responsibilities or delegated responsibility with supervision?  Sole and overall responsibility of PAO vis-a-vis the Commission • Extended supervision on SPOs defined in OM: • Internal procedures • On-the-spot checks • Quality assurance • Bilateral legal agreements with all SPOs • Declaration on Human and material resources available

  14. Final advice Gain the confidence of the EC Delegation hard relationship anyway can be a useful support analysis of rejections

  15. Contacts: Mr. Gábor Rónaszéki +36 1 327 2800 ronaszeki.gabor@cfcu.gov.hu

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