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Content Manager User Meeting

Join us for an in-depth discussion on transitioning to MS SharePoint, benefits, functionality, and training availability. Learn about GovDelivery Pilot Project, Pure Michigan partnership, and more.

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Content Manager User Meeting

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  1. Content Manager User Meeting January 24, 2012

  2. CMA User Group Agenda • Introductions, Welcome Jennyl Simon • SharePoint • Michigan.gov Status • Pure Michigan • Social Media • Report Card • Tips

  3. SharePoint • Enterprise SharePoint Environment (ESE) • Replaces the current Vignette intranet (connect.michigan.gov); not the internet • Allows the flexibility to create intranet sites first and add team rooms later, or vice versa • Training classes (e.g. site admin and team rooms) and project management are available to assist. (Available to users maintaining SharePoint sites currently in progress)

  4. SharePoint • Why the change? • Current Vignette intranet will no longer be supported; it will be shut down effective 9/30/2013 • MS SharePoint provides the collaboration tools and environment being requested to meet the requirements of today’s work environment

  5. SharePoint Benefits and Functionality • Improved functionality; team rooms; individual work areas referred to as My Sites • Easily publish and share documents, calendars, and information • Intuitive, rich, and robust user interface • MS Office integration and Outlook integration • Leverages the State’s MS Active Directory – resulting in the same username/password for access • Agencies are the site owners and control permissions on their sites • Seamless cross-department environment for collaboration and sharing

  6. SharePoint • inside.michigan.gov/dtmb

  7. SharePoint • Complete • Civil Rights • DHS • DTMB • SOM • In Progress • DEQ • DNR • State Police • DCH • Agency Representatives should contact Tom Weston for additional details • Funding

  8. Michigan.gov Status • WCM Status • IBM Hosting • Future Migration

  9. Pure Michigan • Integrated Look and Feel • Unified Branding • Future Partnerships

  10. Social Media • Nicole Sunstrum at Michigan Economic Development Corporation aka Pure Michigan • Joint Partnership on Managing Social Media • Go to www.michigan.gov/socialmedia for: • Official Standard Policy (1340.00.10) • Procedure (1340.00.10.01) • Style Guide

  11. GovDelivery Pilot Project • What is GovDelivery? • Software as a service vs a deployed application on the SOM network

  12. LSoft ListServe Industry standard maintenance features In-house maintenance & support required GovDelivery Positive delivery confirmation Geographic potential SMS messaging Twitter/Facebook/Social Media integration (post once – feed everywhere) Managed Blogging Advanced Reporting GovDelivery Pilot Project

  13. GovDelivery Pilot Project • Pilot Status • DNR • Governor’s Communication Office • Pure Michigan • Office of State Employer

  14. GovDelivery Pilot Project

  15. Mobile Apps / Websites • Overview • Currently working on options for Mobile Agency Sites • Enterprise Mobile Development Team

  16. Agency Site Updates • Sites are Centered and Wider • Consistent Branding • New Components

  17. Report Card • Broken Links • ADA Compliance • Old Content should be removed • Suggestions for Report Card?

  18. CMA Tip and Hints • Redirects – Do not code the friendly URL • Link to ORR – Public Act 238 of 2011 (Effective: 12/1/2011)requires each agency provide on its website a link to the website of the office of regulatory reinvention. • Cache Clear Admins – Do not clear cache during the scheduled cache clear (1 a.m.   9 a.m.   12 p.m.   3 p.m.   6 p.m.)

  19. Questions? • Suggestions for topics at the next meeting?

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