PowerPoint 2010 Level 1 Unit 2 Customizing and Enhancing PowerPoint Presentations Chapter 6 Using Slide Masters and

2. PowerPoint 2010 Level 1 Unit 2Customizing and Enhancing PowerPoint Presentations Chapter 6Using Slide Masters and Action Buttons

3. Using Slide Masters and Action Buttons Quick Links to Presentation Contents • Customize Slide Masters • Save a Presentation as a Template • CHECKPOINT 1 • Customize the Handout Master • Customize the Notes Master • Use View Tab Options • Insert Action Buttons • Insert Hyperlinks • CHECKPOINT 2

4. Customize Slide Masters • When creating a presentation, you can apply a design theme to the presentation to provide colors and formatting. • If you make changes to a slide and want the changes to affect all slides in the presentation, make the changes in a slide master.

5. Customize Slide Masters…continued To display the Slide Master view: • Click the View tab. • Click the Slide Master button in the Master Views group. Slide Master button

6. Customize Slide Masters…continued • Clicking the View tab and then clicking the Slide Master button displays the Slide Master tab with a blank slide master in the Slide pane and slide master thumbnails in the slide thumbnail pane. slide thumbnail pane

7. Customize Slide Masters…continued To apply a theme: • Click the Themes button in the Edit Theme group in the Slide Master tab. • Click the desired theme. Themes button

8. Customize Slide Masters…continued To format the background: • Click the Background Styles button in the Background group in the Slide Master tab. • Click the Format Background option at the drop-down gallery. • At the Format Background dialog box, choose the desired options. • Click OK. Format Background dialog box

9. Customize Slide Masters…continued To remove footer placeholders: • Click the Footers check box in the Master Layout group in the Slide Master tab. Footers check box

10. Customize Slide Masters…continued To delete a slide master layout: • Click the desired slide layout thumbnail in the slide thumbnail pane in the Slide Master tab. • Click the Delete button in the Edit Master group. Delete button

11. Customize Slide Masters…continued To reuse slides: • Click the New Slide button arrow in the Home tab. • Click the Reuse Slides option at the drop-down list. • At the Reuse Slides task pane, click the Browse button. • Click the Browse File option. • Navigate to the desired folder. • Double-click the presentation. • Click the desired slide in the task pane. • Click OK. Reuse Slides task pane

12. Customize Slide Masters…continued To insert elements in a slide master: • Click the Insert tab in the Slide Master tab. • Click the Header & Footer button in the Text group. • At the Header and Footer dialog box, make the desired changes. • Click the Apply to All button. Header and Footer dialog box

13. Customize Slide Masters…continued • You can also insert additional elements in the Slide Master view such as a picture, clip art image, shape, SmartArt graphic, or chart. picture

14. Customize Slide Masters…continued To create a new slide layout: • Click the Insert Layout button in the Edit Master group in the Slide Master tab. Insert Layout button

15. Customize Slide Masters…continued To rename a layout: • Make the desired layout active. • Click the Rename button in the Edit Master group in the Slide Master tab. • At the Rename Layout dialog box, type the desired name. • Click the Rename button. Rename Layout dialog box

16. Customize Slide Masters…continued To insert a placeholder: • Click the Insert Placeholder button arrow in the Master Layout group in the Slide Master tab. • Click the desired placeholder option at the drop-down list. Insert Placeholder button arrow

17. Customize Slide Masters…continued • Some placeholders in a custom layout may contain generic text such as Click to add Master title style or Click to edit Master title style. generic text

18. Customize Slide Masters…continued To insert a new slide master: • Click below the bottom slide layout in the slide thumbnail pane. • Click the Insert Slide Master button in the Edit Master group in the Slide Master tab. Click below the bottom slide layout in the slide thumbnail pane.

19. Customize Slide Masters…continued To display the Page Setup dialog box: • Click the Page Setup button in the Page Setup group in the Slide Master tab. Page Setup dialog box

20. Save a Presentation as a Template • If you create custom formatting in a presentation that you would like to use for future presentations, consider saving the presentation as a template. • The advantage to saving your presentation as a template is that you cannot accidentally overwrite the presentation.

21. Save a Presentation as a Template…continued To save a presentation as a template: • Click the File tab. • Click the Save As button. • Click the Save as type option. • Click the PowerPoint Template (*.potx) option. • Type the presentation name. • Click the Save button. PowerPoint Template (*.potx) option

22. Save a Presentation as a Template…continued To open a presentation based on a template: • Click the File tab. • Click the New tab. • Click the New from existing option. • Navigate to the desired folder. • Double-click the desired template. New from existing option

23. Save a Presentation as a Template…continued • If you no longer need a template, delete the template at the New Presentation dialog box. • If you saved a template to a location other than the default, delete the template in the same manner as you would delete a presentation.

24. CHECKPOINT 1 • If you want the changes to affect all slides in the presentation, make the change in this. • slide handout • slide master • slide notes • slide outline • By default, slides display in this orientation. • scenic • panoramic • portrait • landscape Answer Answer Next Question Next Question • Display the Slide Master view by clicking the Slide Master button in this tab. • Home • Insert • View • Review • A template is saved with this file name extension. • .potx • .pptx • .temx • .tptx Answer Answer Next Question Next Slide

25. Customize the Handout Master To customize the Handout Master: • Click the View tab. • Click the Handout Master button in the Master Views group. • Specify the desired options in the Handout Master tab. Handout Master button

26. Customize the Handout Master…continued • With the buttons in the Page Setup group, you can display the Page Setup dialog box, change the handout orientation, change the slide orientation, and specify the number of slides that you want printed on ahandout page. Page Setup group

27. Customize the Handout Master…continued • The Edit Theme group contains buttons for changing the theme color, font, and effects. Edit Theme group

28. Customize the Notes Master To customize the Notes Master: • Click the View tab. • Click the Notes Master button in the Master Views group. • Select the desired options in the Notes Master tab. Notes Master tab

29. Customize the Notes Master…continued • To insert or format text or other elements as notes on all slides in a presentation, consider making the changes in the Notes Master view. Notes Master view

30. Customize the Notes Master…continued To print as notes pages: • Click the File tab. • Click the Print button. • Click the Notes Pages option in the Print Layout section. • Click the Print button. Notes Pages option

31. Use View Tab Options • In addition to viewing buttons, the View tab includes options for showing or hiding the ruler and gridlines; zooming in or out in the slide; viewing the slide in color, grayscale, or black and white; and various options for working with windows, including opening a new window containing the current presentation and arranging, splitting, and switching windows. View tab

32. Use View Tab Options…continued To change the display size of the slide: • Click the View tab. • Click the Zoom button in the Zoom group. • At the Zoom dialog box, select the desired option. • Click OK. Zoom dialog box

33. Insert Action Buttons • Action buttons are drawn objects on a slide. The buttons have a routine attached to them thatis activated when the viewer or the speaker clicks the button. • For example, you could include an action button that, when clicked, displays the next slide in the presentation, a file in another program, or a specific web page. • When the viewer or speaker moves the mouse over an action button during a presentation, the pointer changes to a hand with a finger pointing upward to indicate that clicking will result in an action.

34. Insert Action Buttons…continued To create an action button: • Make the desired slide active. • Click the Insert tab. • Click the Shapes button in the Illustrations group. • Click the desired action button. continues on next slide… action buttons

35. Insert Action Buttons…continued • Make the desired changes at the Action Settings dialog box. • Click OK. Action Settings dialog box

36. Insert Action Buttons…continued To specify that an action button links to a website: • Draw an action button. • At the Action Settings dialog box, click the Hyperlink to option. • Click the down-pointing arrow at the right side of the Hyperlink to option box. • Click the URL option at the drop-down list. • At the Hyperlink To URL dialog box, type the Web address in the URL text box. • Click OK two times. Hyperlink To URL dialog box

37. Insert Hyperlinks To insert a hyperlink: • Click the Insert tab. • Click the Hyperlink button. • Make the desired changes at the Insert Hyperlink dialog box. • Click OK. Insert Hyperlink dialog box

38. Insert Hyperlinks…continued • To insert a hyperlink to a website or an existing presentation, click the Existing File or Web Page button in the Link to group at the Insert Hyperlink dialog box. Existing File or Web Page button

39. Insert Hyperlinks…continued To hyperlink with a graphic: • Right-click the graphic. • Click the Hyperlink option at the shortcut menu. • At the Insert Hyperlink dialog box, specify what you want to link to and the text that you want to display in the hyperlink. • Click OK. Hyperlink option

40. Insert Hyperlinks…continued • Navigate to a hyperlink by clicking the hyperlink in the slide. ScreenTip

41. Insert Hyperlinks…continued To display specific information in the ScreenTip: • Click the ScreenTip button in the Insert Hyperlink dialog box. • Type the desired text in the Set Hyperlink ScreenTip dialog box. • Click OK. Set Hyperlink ScreenTip dialog box

42. CHECKPOINT 2 • If you want to insert text as notes on all slides, consider making the changes in this view. • Notes Master • Handout Master • Slide Master • View Master • These are drawn objects that have a routine attached to them. • action buttons • SmartArt • ClipArt • WordArt Answer Answer Next Question Next Question • The Zoom button is located in this tab. • Home • Insert • View • Review • Hover the mouse over a hyperlink and this displays. • HelpScreen • ScreenHelp • HelpTip • ScreenTip Answer Answer Next Question Next Slide

43. Using Slide Masters and Action Buttons Summary of Presentation Concepts • Format slides in Slide Master view • Apply themes and backgrounds in Slide Master view • Delete placeholders and slide master layouts • Insert elements in Slide Master view • Create and rename a custom slide layout • Insert a new slide master • Save a presentation as a template • Customize a handout in Handout Master view • Customize notes pages in Notes Master view • Insert action buttons • Create hyperlinks