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PowerPoint 2010 Level 1 Unit 2 Customizing and Enhancing PowerPoint Presentations

PowerPoint 2010 Level 1 Unit 2 Customizing and Enhancing PowerPoint Presentations Chapter 8 Integrating, Sharing, and Protecting Presentations. Integrating, Sharing, and Protecting Presentations. Quick Links to Presentation Contents. Import a Word Outline Copy and Paste Data

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PowerPoint 2010 Level 1 Unit 2 Customizing and Enhancing PowerPoint Presentations

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  1. PowerPoint 2010 Level 1 Unit 2Customizing and Enhancing PowerPoint Presentations Chapter 8 Integrating, Sharing, and Protecting Presentations

  2. Integrating, Sharing, and Protecting Presentations Quick Links to Presentation Contents • Import a Word Outline • Copy and Paste Data • Share Presentations • Embed and Link Objects • CHECKPOINT 1 • Download Designs • Use Comments • Manage Presentation Information • CHECKPOINT 2

  3. Import a Word Outline To import a Word outline: • Open a blank presentation. • Click the New Slide button arrow in the Slides group in the Home tab. • Click the Slides from Outline option at the drop-down list. • At the Insert Outline dialog box, double-click the desired document. Slides from Outline option

  4. Copy and Paste Data To copy an Excel chart and paste it into a PowerPoint slide: • Open the desired Excel workbook. • Click the chart to select it. • Click the Copy button in the Clipboard group in the Home tab. • Open PowerPoint and then click on the desired slide. • Click the Paste button in the Clipboard group in the Home tab. Copy button

  5. Copy and Paste Data…continued To display the Clipboard task pane: • Click the Clipboard group dialog box launcher in the Home tab. Clipboard task pane

  6. Share Presentations To display the Save & Send tab Backstage view: • Click the File tab. • Click the Save & Send tab. Save & Send tab

  7. Share Presentations…continued • With the Send Using E-mail option selected, options for sending a presentation display, such as sending a copy of the presentation as an attachment to an email, creating an email that contains a link to the presentation, attaching a PDF or XPS copy of the open presentation to an email, and sending an email as an Internet fax. Send Using E-mail option

  8. Share Presentations…continued • To share presentations with others, consider saving presentations to Windows Live SkyDrive, which is a file storage and sharing service that allows you to use a web browser to upload and access files. • Microsoft SharePoint is a collection of products and software that includes a number of components. • You can save a presentation as a blog post with the Publish as Blog Post button in the Save & Send tab Backstage view.

  9. Share Presentations…continued To save a presentation in a different format: • Click the File tab. • Click the Save & Send tab. • Click the Change File Type option. • Click the desired format. • Click the Save As button. Change File Type option

  10. Share Presentations…continued To save slides as graphic images: • Click the File tab. • Click the Save & Send tab. • Click the Change File Typeoption. • Click either the PNG Portable Network Graphics (*.png) option or the JPEG File Interchange Format (*.jpg) option. • Click the Save As button. • At the message that appears, click the Every Slide button. • Click OK. Every Slide button

  11. Share Presentations…continued To save a presentation in PDF/XPS format: • Click the File tab. • Click the Save & Send tab. • Click the Create PDF/XPS Document option. • Click the Create PDF/XPS button. • At the Publish as PDF or XPS dialog box, specify PDF or XPS format. • Click the Publish button. Create PDF/XPS button

  12. Share Presentations…continued To save a presentation as a video: • Click the File tab. • Click the Save & Send tab. • Click the Create a Videooption. • Click the Create Video button. Create Video button

  13. Share Presentations…continued To package a presentation for a CD: • Click the File tab. • Click the Save & Send tab. • Click the Package Presentation for CDoption. • Click the Package for CD button. • Click the Copy to CD button or Copy to Folder button. Package for CD button

  14. Share Presentations…continued To export a presentation to Word: • Click the File tab. • Click the Save & Send tab. • Click the Create Handouts option. • At the Send To Microsoft Word dialog box, select the page layout. • Click OK. Send To Microsoft Word dialog box

  15. Embed and Link Objects • One of the reasons the Microsoft Office suite is used extensively in business is because it allows data from one program to be seamlessly integrated into another. • Integrationis the process of completing a file by adding parts to it from other sources. • The program that was used to create the object is called the source, and the program the object is linked or embedded to is called the destination.

  16. Embed and Link Objects…continued • In addition to copying and pasting, you can also integrate data by embedding or linking it. • When an object is embedded, the content in the object is stored in both the source and the destination programs. • Linking inserts a code into the destination file connecting the destination to the name and location of the source object. The object itself is not stored within the destination file.

  17. Embed and Link Objects…continued To embed an object: • Open the source program. • Select the desired object. • Click the Copy button in the Clipboard group in the Home tab. • Open the destination program and position the insertion point. • Click the Paste button arrow in the Clipboard group in the Home tab. • Click the Paste Special option. continues on next slide… Paste button arrow

  18. Embed and Link Objects…continued • At the Paste Special dialog box, click the source of the object. • Click OK. Paste Special dialog box

  19. Embed and Link Objects…continued To link an object: • Open the source program. • Select the desired object. • Click the Copy button in the Clipboard group in the Home tab. • Open the destination program and position the insertion point. • Click the Paste button arrow in the Clipboard group in the Home tab. • Click the Paste Special option. • Click the source of the object. • Click the Paste link option. • Click OK. Paste link option

  20. CHECKPOINT 1 • You can collect up to how many items in the Clipboard task pane? • 12 • 24 • 36 • 48 • The program that was used to create the object is called this. • goal • target • destination • source Answer Answer Next Question Next Question • This is the process of completing a file by adding parts to it from other sources. • linking • embedding • integration • copying • If the content of the object that you will integrate between programs is likely to change, then use this feature. • link • embed • copy • move Answer Answer Next Question Next Slide

  21. Download Designs To download a design: • Click the File tab. • Click the New tab. • Click the Design slides option. • Click the desired category. • Click the desired design. • Click the Download button. Design slides option

  22. Use Comments To insert a comment: • Click the Review tab. • Click the New Comment button in the Comments group. • Type the comment text. comment text

  23. Use Comments…continued To print comments: • Click the File tab. • Click the Print tab. • Click the second gallery in the Settings category. • Make sure the Print Comments and Ink Markup check box contains a check mark. • Click the Print button. Print Comments and Ink Markup check box

  24. Use Comments…continued To hide comment boxes: • Click the Review tab. • Click the Show Markup button in the Comments group to deactivate it. Show Markup button

  25. Use Comments…continued To edit text in a comment box: • Click the desired comment box. • Click the Edit Comment button in the Comments group in the Review tab. • Make the desired edits. Make the desired edits.

  26. Manage Presentation Information To display the Info tab Backstage view: • Click the File tab. Info tab Backstage view

  27. Manage Presentation Information…continued • Each presentation you create has properties associated with it such as the type and location of the presentation and when the presentation was created, modified, and accessed. properties

  28. Manage Presentation Information…continued To display the document panel: • Click the File tab. • Click the Properties button. • Click the Show Document Panel option at the drop-down list. document panel

  29. Manage Presentation Information…continued To mark a presentation as final: • Click the File tab. • Click the Protect Presentation button. • Click the Mark as Finaloption at the drop-down list. Mark as Final option

  30. Manage Presentation Information…continued To encrypt a presentation: • Click the File tab. • Click the Protect Presentation button. • Click the Encrypt with Password option. • At the Encrypt Document dialog box, type a password, and then press Enter. • Type the password again, and then press Enter. Encrypt Document dialog box

  31. Manage Presentation Information…continued • You can add a digital signature, which is an electronic stamp that vouches for a presentation’s authenticity, to a presentation to authenticate it and indicate that you agree with its contents. • When you add a digital signature, the presentation is locked so that it cannot be edited or changed unless you remove the digital signature.

  32. Manage Presentation Information…continued To add a digital signature: • Click the File tab. • Click the Protect Presentation button. • Click the Add a Digital Signature option. • Click OK. • Click the Create your own digital ID option. • Click OK. continues on next slide… Create your own digital ID option

  33. Manage Presentation Information…continued • At the Create a Digital ID dialog box, type the desired information. • Click the Create button. • Type the purpose at the Sign dialog box. • Click the Sign button. • Click OK. Sign button

  34. Manage Presentation Information…continued To inspect a presentation: • Click the File tab. • Click the Check for Issues button. • Click the Inspect Document option. continues on next slide… Inspect Document option

  35. Manage Presentation Information…continued • Remove the check mark from items that you do not want to inspect. • Click the Inspect button. • Click the Close button. Document Inspector dialog box

  36. Manage Presentation Information…continued To check accessibility: • Click the File tab. • Click the Check for Issues button. • Click the Check Accessibility option. Accessibility Checker task pane

  37. Manage Presentation Information…continued To check compatibility: • Click the File tab. • Click the Check for Issues button. • Click the Check Compatibilityoption. Check Compatibility option

  38. Manage Presentation Information…continued • Whenyou are working in a presentation, PowerPoint automatically saves it every 10 minutes. • This automatic backup feature can be very helpful if you accidentally close your presentation without saving it, or if the power to your computer is disrupted. • As PowerPoint saves backups of your currently open presentation, the saved presentations appear to the right of the Manage Versions button in the Info tab Backstage view. Each autosave presentation displays with Today, followed by the time and (autosave).

  39. Manage Presentation Information…continued To access the UnsavedFilesfolder: • Click the File tab. • Click the Manage Versions button. • Click the Recover Unsaved Presentations option. • At the Open dialog box, double-click the desired backup file you want to open. Recover Unsaved Presentations option

  40. CHECKPOINT 2 • The New Comment button is located in this tab. • Insert • Review • View • File • Display the document panel by clicking this button in the Info tab Backstage view. • Document • Panel • Information • Properties Answer Answer Next Question Next Question • To display the Info tab Backstage view, click this tab. • Insert • Review • View • File • As you are working, PowerPoint is automatically saving your presentation every how many minutes? • 5 • 10 • 15 • 20 Answer Answer Next Question Next Slide

  41. Integrating, Sharing, and Protecting Presentations Summary of Presentation Concepts • Import a Word outline into a presentation • Send a presentation as an email attachment, broadcast a slide show, and publish slides • Save a presentation in different file formats • Export a presentation to Word • Copy and paste data using the Clipboard • Link and embed objects • Download designs • Insert, edit, and delete comments • Manage presentation properties • Protect a presentation • Add a digital signature • Inspect and check the accessibility and compatibility of a presentation • Manage versions of presentations

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