WELCOME TO THE SCHOOL OF MEDICINE

1. WELCOME TO THE SCHOOL OF MEDICINE The Records Office

2. The Next Hour: • 1. Records Office • A. What we do • B. How to get an enrollment verification • C. How to get a transcript • 2. Highlighted Announcements • 3. Communication • 4. Contact information update

3. 1. Records Office: What We Do • Schedule your classes BlazerNetvsGRASS • Receive and post grades • Send out forms & transcripts at your request • Loans • Automobile insurance discount • Parents insurance • Summer research opportunities • Military reimbursement • Data – reports school, nationally • Compliance monitoring (health, BLS) • Policy interpretation

4. Verification Letter Active students can verify their enrollment by going here: Current students http://medicine.uab.edu/education/46021 Records section Forms and Documentation Medical Students Records Request Enrollment Verification

5. How to Get a Transcript or Letter with GPA Current students http://medicine.uab.edu/education/46021 Records section Forms and Documentation Medical Students Records Request

6. 2. MS 1 ANNOUNCEMENTS • Health Compliance • After orientation SOM continues to check compliance • First day of the academic year • October 1 • April 1 Any student out of compliance on these dates will automatically be charged the $150 Late Compliance Fee. No exceptions. We strongly recommend that you check your compliance every month.

7. Other matriculation requirements • BLS • Must be for two years and carry you until June 2012 • If not at orientation bring card to Records office • HIPAA Training

8. Matriculating Student Questionnaire • Please complete by White Coat Ceremony • Link on FAQ’s • Mandatory Student Health Coverage (Insurance) • If you do not have your own – VIVA • If you have your own – waive through Student Health (If you forget to complete the waiver you will be charged!)

9. Policies • Your responsibility • http://medicine.uab.edu/education/48416 • Tuition and fee payment • Tuition is an annual charge • First installment due September 1, 2010 • Second installment due January 1, 2011 • Student Accounting charges late fees ($25 - $250) • Financial hold on Banner/BlazerNet means you can’t attend class • To check your balance – BlazerNet, Student Tab • Strongly advised to look at the details of your bill

10. 3. Communication • Student Email Policy: • Medical students are… • expected to check their UASOM e-mail at least once each weekday during periods of class attendance & once a week during periods between class attendance until your diploma date • Expected to keep their e-mail boxes cleaned out • Never assume anything there is private! • Twitter: UASOM_MSS

11. 4. Information Update • Current students -> Self Service -> Annual Update • Must complete every field • Local address – PO for mail but need street address • Parent info – only SOM approved student groups and administration • Suppression and FERPA: https://www.uasom.uab.edu/studentregistration/disclosurenotes1.asp • Please update your information anytime anything changes

12. How to Contact Us Volker Hall 107 (Same suite as Admissions) 934-4964 Debbie Blackstone, Registrar Lacy Gilliland, Scheduler Ernest Grimes, Verification Specialist Sharon McChesney, Grades Specialist Lauren Ruffrage, Asst Registrar for Data