Responsibilities of partners – need for continuing active contribution

1. Responsibilities of partners – need for continuing active contribution Lesley Rickards MEDIN Open Meeting, 2 November 2011 www.oceannet.org

2. Responsibilities of partners This is all about YOU... www.oceannet.org

3. “Best Practice” for Management of Marine Data • Standards • Metadata • Archiving • Data access policy • Acknowledging data source • Cementing and promoting best practice www.oceannet.org

4. Standards • Apply and documenting recognised Quality Control procedures at all stages of: • data collection • processing • archiving • Application of data guidelines • Data submission guidelines www.oceannet.org

5. 1. Project Survey X 2. Survey Data etc 5. Data Production Tools 4. Sample Event Technique = Trawl and Tow 5. Data Production Tools 4. Sample Event Technique = Oceanographic Profile 3. Fixed Station Fish Abundance and Biomass 6. Sample Data Offshore Litter 6. Sample Data Oceanographic Vertical Profile 6. Sample Data Data Guidelines www.oceannet.org

6. Metadata • Generate and maintain discovery metadata records: • For all marine data • MEDIN format • Publish these metadata to MEDIN • Publish to the wider community • Tools and help available www.oceannet.org

7. Archiving • Lodge all relevant marine data of long-term interest with MEDIN DACs (subject to ownership agreements) • can require restricted access if required • In return, DACs undertake to ensure data are always freely available to the original supplier • “freely” available means without restriction on use, but in some cases a reasonable cost of recovery fee may be charged (if agreed between the DAC and data supplier) www.oceannet.org

8. Data Archive Centres (DACs) Coming soon: Met DAC – marine meteorology Fisheries DAC Historic Environment (heritage) DAC www.oceannet.org

9. Data Access Policy • Establish in clear terms policy with regard to: • data ownership • licensing • access as they apply to individual data sets • Conform with various data policies as they relate to individual data sets, e.g., • Freedom of Information • Environmental Information Regulations • Public Sector Information regulations • Intergovernmental Oceanographic Commission (IOC) • World Meteorological Organisation (WMO) www.oceannet.org

10. Acknowledging Data Source • Partners will: • acknowledge the source of any data they access through the framework • respect data policy as requested by the owner www.oceannet.org

11. Cementing and Promoting Best Practice • When letting data collection contracts ensure that: • appropriate standards are applied and recorded • that metadata are generated in the MEDIN recommended format • that provision is put in place for long term curation • that IPR and terms for third party use are clearly defined www.oceannet.org

12. MEDIN model “data clause” for data collection • Ensures (public sector) research and survey commissioning bodies adopt this best practice and have a contractual basis for the data gathering programs they commission • Standard clauses that can be used in tender specifications • Forms a fundamental part of the contract from the start • Ensures that data management best practice and its associated costs addressed by Contractors (tenderers) at the tender compilation stage • Includes implementation guidelines • Collates experience from existing “data clauses” in contracts across the marine community in the UK www.oceannet.org

13. Feedback from partners • User community consultation • Open meeting – breakout sessions • Feedback forms • Partner questionnaire • Through web-site (www.oceannet.org) • To MEDIN Core team • Participating in MEDIN Working Groups www.oceannet.org

14. Remember the second slide: • It’s all about YOU... • More correctly: it’s all about US • MEDIN can only be successful as a collaborative effort – the marine (data) community working together • So be pro-active, provide feedback, ask questions, join working groups, contribute to Marine Data News, etc. • Thank you! www.oceannet.org