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Incoming Club Presidents

Incoming Club Presidents . Serra International USA Council. Agenda . Serra Today You and Your Club Other Team Members Your Year as Leader Planning. Objectives. Clarify Presidents role/responsibility Emphasize Club Leadership and Teamwork Use of resources

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Incoming Club Presidents

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  1. Incoming Club Presidents Serra International USA Council

  2. Agenda • Serra Today • You and Your Club • Other Team Members • Your Year as Leader • Planning

  3. Objectives • Clarify Presidents role/responsibility • Emphasize Club Leadership and Teamwork • Use of resources • Accomplish the mission and ministry

  4. Our Mission and Vision USA Council Vision Statement • Our vision is… • To have all people respond to God’s call to their religious vocation USA Council Mission Statement • Our mission is… • to foster and affirm vocations to the priesthood and vowed religious life

  5. The Serra Ministry • A small Christian Community is what we are. • Church Vocation work is what we do.

  6. Serra Today –The Challenge • Pope John Paul II’s Challenge? • Your use of the Serrans time, talent and treasure

  7. You and Your Club • Every Team must have a leader • Duties of Club President and Position Description

  8. President Elect • Each Club will have a President-elect • Training • Continuity • Experience

  9. Other Club Officers • Part of the Team • Accomplish Mission/Goals • Use Officer Manuals • Participate in Training

  10. Board of Trustees • The Clubs Governing Body • Approves the Goals and Objectives • Membership of the Board include • Officers • Trustees • Chaplain

  11. Office of District Governor • Governor • Governor-elect • Immediate Past Governor • Deputy Governor • District Council

  12. Office of District Governor

  13. Office of District Governor

  14. District Council • Office of Governor • Club Presidents • Past District Governors

  15. Serra USA Council Regions

  16. USA Council Structure

  17. SERRA USAC Goals • Short Term – • Vocation Activities in every parish in your club’s area. • Long Term – • Vocation activities in every parish in USA

  18. USA Council of Serra International Staff Services • Income and Expenses $$ • Where does the money come from? • Where does the money go? • What do we get for our $$ ? • The staff and what do these people do?

  19. Where does the money come from?

  20. Per Capita Dues Grant Income Merchandise Profit All Other Income Total Revenue Source– 2011-12 Annual Report $387,798 or 62.2% $38,305 or 6.1% $34,413 or 5.5% $162,894 or 26.1% $623,410 Source of Funds USA Council

  21. Where did it go? By function

  22. Membership Communications Programs Vocations Standing Committees Administration Merchandise Costs $153,676 25.6% $98,980 31.2% $4,779 0.5% $54,685 16.9% $36,503 15.5% $105,884 21.4% $39,370 8.0% How It’s Used

  23. Where did it go? Natural Account

  24. Personnel Office Expense Support Services Committee/Board Travel All Other Source – 2010-11 Annual Report $258,599 55.4% $140,888 30.2% $3,073 0.7% $60,233 12.9% $3,384 0.7% $250 0.1% Where It’s Used

  25. Source of Funds Serra International • USAC contributes over $365,000 • Approximately 85% of Serra International’s dues income • USAC has over 10,000 members • Over 65% of Serra International’s total membership

  26. Dues Structure • Serra International - $47.00 • Spouses and under 35 - $23.50 • Initiation Fees 25% of Full Member or $11.75 • USA Council - $45.00 • Spouses and under 35 - $22.50

  27. Additional Support • Regional Director Support – $2.00 – USAC Policy 2.1.3 & 2.1.4 • District Governors Support -- $3.00 - USAC Policy 3.1.10 & 3.1.10.1 • Regional/District Convention Support – USAC Policy 3.1.11

  28. Billing Procedure • Dues billed twice per year • On or before June 1st. • On or before December 1st. • Payable by: • July 15th • January 15th.

  29. Invoice and Club Rosters • Invoice shows number of Members – Full, Spouses, and Under 35 • Rosters show members names and addresses and whether they are a spouse • Club Treasurer is to correct invoices and rosters

  30. Need For Additional Income • To cover increasing costs • Sources • Dues Increase • Foundation • Other Sources • Restricted Funds

  31. Restricted Funds • Leadership Fund • Bishop Britt Vocation Fund • Board Restricted Fund

  32. Fund Raising in Serra • Fund Raising is permitted in Serra • SI By Laws – Article XIII • Serra International Policy Manual – passed 2/21/64

  33. Club Income

  34. Club Expenses

  35. Our Dues Dollars $$ • USA Council receives $45.00 of the $92.00 per capita dues • What direct benefits do the clubs receive for their dues? • What services are provided to the USA Council and Board? • What services are provided to the regional directors and district governors?

  36. Direct Serra Club Benefits • Highly qualified staff to assist Clubs • Serran magazine • serraUSA magazine • Update & Maintenance of Officer manuals • Training Opportunities • Internet/Web based support www.serraus.org • Toll free calls and faxes

  37. Direct Serra Club Benefits - Continued • Club and district membership database • Financial support of the National Coalition for Church Vocations. • Labels/address for regional or district conventions. • Liability insurance certificates for club & vocations activities. • Record keeping, governmental reporting.

  38. USA Council Office

  39. What do These People Do For the Council? • Prepare for Three USAC Board Meetings • Support 15 USAC Committees • Publish the serraUSA, & Serra Leader Newsletters • Maintain USAC Bylaws, Records & Legal Records • Collect Dues, Pay Bills, Publish Reports • Support RD & DG Planning Conferences, Communication and Administration support

  40. Great Britain Spain Italy Philippines Brazil Mexico Scanspac USA Canada Thailand Serra International Councils

  41. Serra International • History of Serra International • International Board • International Convention • International Foundation

  42. Serra International

  43. Your year as Team Leader • Team Building and Relationships • Executive Committee • Trustees and Chaplain • Committees

  44. Building Teamwork • Executive Committee • Attend the SLPC • Attend the Regional Fall Convention • Use the President’s Manual – see pages 13 and 14 • Talk to your peers and District Governor

  45. Club Meetings • Have two Club Meetings each month • Use format in Manuals • How to address problems… • 1. Board of Trustees • 2. The District Governor • 3. Regional Director • 4. USAC Office 888-777-6681

  46. Building RelationshipsExternal to the Club • Each club should have a working relationship with: • The Bishop • Vocation Directors (both Diocesan and Religious) • Other Serra Clubs in the District • Diocesan Youth Ministers • Knights of Columbus • Knights of Peter Claver • Campus Ministers • Diocesan Council of Catholic Women

  47. Planning • The 15 month calendar • A simple planning device.

  48. Sharing Your Planning Experience • Was the planning exercise helpful? • Has your Club used this Calendar? • Suggestions for improvement.

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