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Roles and Responsibilities of Classified Professionals in Curriculum Processes

Explore how classified professionals support faculty curriculum developers and collaborate with administrators to ensure the best programs for students. Join us for a lively discussion.

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Roles and Responsibilities of Classified Professionals in Curriculum Processes

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  1. Roles and Responsibilities of Classified Professionals in Curriculum Processes Presenters Lesley Agostino, Diablo Valley College Kim Schenk, Diablo Valley College Renee Medina, Sacramento City College Jamar London, Santa Monica College, ASCCC Curriculum Committee

  2. Session Description Classified professionals contribute to the success of California Community College students in all phases and services of a college community. In this session, we will explore how the roles and responsibilities of classified professionals support faculty curriculum developers, how faculty and administrators work together to support curriculum development, and finally, how all three groups maintain and support the processes that bring about the best programs of study for our students. Come along on this journey with us for a lively discussion. ASCCC Curriculum Institute, July 10-13, 2019

  3. Session Objectives • Identify relevant classified positions • Describe the role of each position in the curriculum process • Discuss the role for the faculty chair • Discuss the role of administrators ASCCC Curriculum Institute, July 10-13, 2019

  4. Classified Positions • Researcher • Admissions & Records/Degree Evaluator • Financial Aid • Curriculum Specialist • Other? ASCCC Curriculum Institute, July 10-13, 2019

  5. Classified Roles on the Curriculum Committee • Researcher • Understands and explains any research needed for prerequisite validation • Assists with obtaining data/statistics • Admissions & Records/Degree Evaluator • Reviews all programs • Alerts the curriculum specialist and the faculty chair when edits need to be made • Financial Aid • May not serve on the committee but is informed of changes to programs that may affect financial aid eligibility ASCCC Curriculum Institute, July 10-13, 2019

  6. Curriculum Professionals Positions: Specialists • Under the direction of the Vice President of Academic Services or Instruction - provide highly responsible, complex, and sensitive administrative and technical support to the Curriculum Committee • Curriculum Specialist titles vary from college-to-college • Curriculum Scheduling Coordinator, Curriculum & Scheduling Specialist, Instructional Analyst, Curriculum Secretary, Curriculum Resource Specialist, Program Coordinator • Duties may also be part of other positions • Academic Services Tech, Staff Assistant/Curriculum, Administrative Assistant, Administrative Technician-Curriculum, Instruction Office Assistant/Curriculum, Articulation Assistant ASCCC Curriculum Institute, July 10-13, 2019

  7. General Job Duties • Maintain the college curriculum and corresponding databases by coordinating and tracking curriculum-related documents (courses and programs) from development through Board and Chancellor’s office approval as required. • Ensure compliance with District policy and state curriculum regulations. • Serve as liaison and technical resource to the Curriculum Committee; assist in the preparation of the agenda and materials; develop and recommend timelines; update curriculum and academic programs websites; support logistics for curriculum meetings; attend meetings and take minutes. • Assist with the preparation, review, printing, distribution, and updating college online and hardcopy publications including the catalog and addendum. ASCCC Curriculum Institute, July 10-13, 2019

  8. General Job Duties (continued) • Provide technical information, assistance, and training to related administrative and faculty users regarding the curriculum components of current administrative software. • Enter approved curriculum information into internal and/or external databases. Develops, maintains, and updates a variety of reports, lists, and databases related to curriculum and programs. • Research, compile, analyze, and summarize data for special projects, programs and reports. May include program review and SLO assessment. • Other duties vary by district and college. ASCCC Curriculum Institute, July 10-13, 2019

  9. Faculty Chair • Works closely with the Curriculum Specialist • to create a calendar and deadlines • to create agendas for committee meetings • during the technical review process • to streamline the local approval process • all things having to do with curriculum! The Curriculum Specialist is an important resource for the chair of the curriculum committee and for all faculty developers. ASCCC Curriculum Institute, July 10-13, 2019

  10. Administrators: Curriculum Roles and Responsibilities • Legal/Regulatory • Education Code, Title 5, Guidelines, Accreditation • Fiduciary • Program mix, program cost, student demand, community need, sustainability • Students • Appropriate to the mission, time to completion, gainful employment ASCCC Curriculum Institute, July 10-13, 2019

  11. Administrators: Working at the 10,000 foot level Ensuring that the institution is paying attention to new initiatives and coordinating discussions about strategy and impact: Examples: • Streamlining program approval processes • Guided Pathways • AB 705 • Student Success Funding Formula • Whatever else the leg or CO dreams up for us… ASCCC Curriculum Institute, July 10-13, 2019

  12. Administrators: Thinking about systems • Potential impact of curricular changes to other colleges in the district or region • Impacts on the student • Do we regularly offer required courses? • Program revisions and discontinuance • Implications for student support services • Impact of curriculum decisions in advising, articulation, financial aid, etc. • How does the program align with labor market? K12/Adult Ed? Universities? • Communicating within and without the college about curricular changes • K12/AE Pathways • Impacts to “other” departments ASCCC Curriculum Institute, July 10-13, 2019

  13. Resources for Curriculum Specialists • Program and Course Approval Handbook, 6th Edition • The Course Outline of Record: A Curriculum Reference Guide Revisited • https://www.asccc.org/sites/default/files/COR_0.pdf • Academic Senate Papers - https://asccc.org/publications/academic-senate-papers • Curriculum and Instruction Unit (Chancellor’s Office) • https://www.cccco.edu/About-Us/Chancellors-Office/Divisions/Educational-Services-and-Support/What-we-do/Curriculum-and-Instruction-Unit • Data Element Dictionary, TOP/CIP Codes • California Education Code and California Code of Regulations (Title 5) • Templates for Approved Transfer Model Curriculum • ASCCC Trainings, Regionals, Institutes – attend with your Chair or Admin! • Each other! ASCCC Curriculum Institute, July 10-13, 2019

  14. You Are Not Alone! CaCurricStaff@yahoogroups.com Or http://listserv.cccnext.net/scripts/wa.exe?LOGON You’ll need to create a username and login, and then follow the instructions to be added. ASCCC Curriculum Institute, July 10-13, 2019

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