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Proposal Processing. Sponsored Programs Office October 7, 2009. Session Goals & Objectives. Introduction of the Sponsored Programs Office Overview of Proposal Routing Additional Information/Forms that may be needed with Transmittal. Sponsored Programs Office.
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Proposal Processing Sponsored Programs Office October 7, 2009
Session Goals & Objectives • Introduction of the Sponsored Programs Office • Overview of Proposal Routing • Additional Information/Forms that may be needed with Transmittal
Sponsored Programs Office • Assist in applying for external sources of funding and coordinating application process. • Assist in navigating proposal guidelines, budgeting, F & A costs, cost-sharing requirements and other administrative issues associated with external funding.
Getting Started • Who is eligible to serve as PI? • Hint: Look at handout “Identifying PI and Co-PI” • Is it a limited submission? • Handout: Limited Submission Program Guidelines • Is it a pre-proposal? • Look at “Pre-Proposal Submission Policy” • Work with contact at SPO • Look at staff charts for SPO and TED
Questions to ask… • Did I start early enough to complete the proposal requirements?
What’s Next? Look at “Principal Investigator’s Checklist for Proposal Submission” • If you are responding to an RFP, send guidelines to SPO ASAP • Transmittal
What goes with the Transmittal? • Budget • Other Forms/Requests (if needed) • Cost Share • Subrecipient Commitment Form • Request for Voluntary F&A Reduction/Waiver • Additional Space/Information Technology • Application for Human Subjects
What goes with the Transmittal (con’t)? • Other Forms/Requests (if needed) • Application for Vertebrate Animals • Registration for Recombinant DNA • National Security Regulations • Controlled Substances • Radioactive Materials • Independent Contractors Questionnaire
What are you signing when you sign the transmittal? • Sponsored Project Responsibilities • Policy on Misconduct in Research • Conflict of Interest Policy • Conflict of Interest Procedures • Conflict of Interest Disclosure Sheet (if needed) • NIH PubMed Policy (if submitting to NIH)
Some Hints • Budgeting • Read the proposal guidelines • Contact your SPO administrator early • Allow time for budget changes • Allow time for forms internal/external • Justify all costs
Hints (con’t) • Allow time for completion of all internal/external forms • Look at “Frequently Requested Proposal/Award Data” • Allow time for SPO office to review complete proposal to be sure it adheres to sponsor guidelines
Proposal Submission Proposals must have an authorized signature and be submitted by SPO • Deadlines • 48 hour deadline policy • Sponsor deadlines are final • Be safe and submit early
Electronic Submission • Electronic Submission • Contact SPO administrator early • SPO must review for completeness • Heavy traffic on deadline day may cause proposal submission delays • SPO must hit final submission button