Exploring Microsoft PowerPoint 2003

1. Exploring Microsoft PowerPoint 2003 Chapter 3: Animating a Presentation: Diagrams and Charts Robert Grauer and Maryann Barber Committed to Shaping the Next Generation of IT Experts. Exploring Microsoft PowerPoint 2003 Chapter 3

2. Objectives • Describe the diagrams that are available in the Diagram Gallery • Create a pyramid diagram, target diagram, and organization chart • Use custom formatting to change the appearance of various diagrams • Use Microsoft Graph to create and edit a chart Exploring Microsoft PowerPoint 2003 Chapter 3

3. Objectives (continued) • Distinguish between charts with data series in rows and charts with data series in columns • Add custom animation to individual objects on a slide • Animate an organization chart so objects appear by level or branch • Animate a chart so that data appears by category or series Exploring Microsoft PowerPoint 2003 Chapter 3

4. Case Study: The Kelso Performing Arts Center The opening case study focuses on preparing a PowerPoint presentation to request funds from the city council to build a performing arts center. Students will open a partially completed presentation and add diagrams and animation. Students are also asked to add the sound of applause to the last slide and to print audience handouts. Exploring Microsoft PowerPoint 2003 Chapter 3

5. The Diagram Gallery • Six different types • Organization chart • Cycle diagram • Radial diagram • Pyramid diagram • Venn diagram • Target diagram Exploring Microsoft PowerPoint 2003 Chapter 3

6. Diagram Gallery (continued) Cycle diagram Organization chart Radial diagram Pyramid diagram Target diagram Venn diagram Exploring Microsoft PowerPoint 2003 Chapter 3

7. Diagram Gallery (continued) Choose chart or diagram Click New Slide Choose layout Exploring Microsoft PowerPoint 2003 Chapter 3

8. Organization Chart Exploring Microsoft PowerPoint 2003 Chapter 3

9. Pyramid Diagram Exploring Microsoft PowerPoint 2003 Chapter 3

10. Target Diagram Exploring Microsoft PowerPoint 2003 Chapter 3

11. Cycle Diagram Exploring Microsoft PowerPoint 2003 Chapter 3

12. Radial Diagram Exploring Microsoft PowerPoint 2003 Chapter 3

13. Venn Diagram Exploring Microsoft PowerPoint 2003 Chapter 3

14. Hands-on Exercise 1 • Title of Exercise: Diagrams and Organization Charts • Objective: to create and format an organization chart; to create a pyramid and target using the Diagram Gallery. • Input file: None • Output file: Diagrams and Organization Charts Exploring Microsoft PowerPoint 2003 Chapter 3

15. Microsoft Graph • Chart • Used to graphically represent data • Excel charts can be imported into PowerPoint • Use Microsoft Graph to create a chart in PowerPoint • Stacked Column Charts • Side-by-side: emphasizes monthly or quarterly comparisons • Stacked column chart: emphasizes comparative totals Exploring Microsoft PowerPoint 2003 Chapter 3

16. Microsoft Graph (continued) Click New Slide Double click Choose layout Exploring Microsoft PowerPoint 2003 Chapter 3

17. Microsoft Graph (continued) Replace data Replace labels Chart will change to reflect new data Legend will change to reflect new labels Exploring Microsoft PowerPoint 2003 Chapter 3

18. Microsoft Graph (continued) Select chart type Choose new chart type Exploring Microsoft PowerPoint 2003 Chapter 3

19. Chart Options • Chart Menu • Chart Options Command • Change pattern colors • Change labels • Change data points • Change axis titles Exploring Microsoft PowerPoint 2003 Chapter 3

20. Hands-on Exercise 2 • Title of Exercise: Microsoft Graph • Objective: use Microsoft Graph to insert a graph into a presentation, modify the graph to display the data in rows or columns, change the graph format and the underlying data. • Input file: None • Output file: Introduction to Charts Exploring Microsoft PowerPoint 2003 Chapter 3

21. Custom Animation • Custom Animation is used for controlling the way each individual object will appear on or disappear from the screen • Custom Animation also controls what an object does while it is on the screen • The advanced timeline shows the sequence in which each object appears and the duration that each object stays on screen Exploring Microsoft PowerPoint 2003 Chapter 3

22. Custom Animation (continued) Upon mouse click, Giraffe will move across the screen Exploring Microsoft PowerPoint 2003 Chapter 3

23. Custom Animation (continued) Giraffe moved across screen Exploring Microsoft PowerPoint 2003 Chapter 3

24. Custom Animation (continued) Giraffe has exited the screen Exploring Microsoft PowerPoint 2003 Chapter 3

25. Custom Animation (continued) Animation option Change Effect Entrance effect Exit effect Emphasis effect Timeline Exploring Microsoft PowerPoint 2003 Chapter 3

26. Hands-on Exercise 3 • Title of Exercise: Microsoft Graph • Objective: add custom animation to individual objects on a slide, use custom animation to animate an organization chart and a graphical chart. • Input file: Super Zoo • Output file: Super Zoo Solution Exploring Microsoft PowerPoint 2003 Chapter 3

27. Summary • The Diagram Gallery provides six figure types to work with • A chart can be used to represent data in a graphical format • An Excel chart can be imported into PowerPoint • A chart can contain data points, labels, and may include different formatting options • Custom animation determines the ways objects will appear on a slide Exploring Microsoft PowerPoint 2003 Chapter 3

28. End-of-chapter Exercises • Multiple Choice • Practice Exercises • Exercise 1 – Animation 101 • Exercise 2 – Adding a Timeline • Exercise 3 – Working with Photographs • Exercise 4 – Organization Charts • Exercise 5 – The Diagram Gallery • Exercise 6 – Charts and Animation • Exercise 7 – Left Brain/Right Brain • Exercise 8 – The Grand Finale Exploring Microsoft PowerPoint 2003 Chapter 3

29. End-of-chapter Exercises • Mini Cases • Case 1 – Digital Cameras • Case 2 – Microsoft Producer • Case 3 – Microsoft Excel vs. Microsoft Graph • Case 4 – Movies and Video Exploring Microsoft PowerPoint 2003 Chapter 3

30. Questions? Exploring Microsoft PowerPoint 2003 Chapter 3