Comprehensive Guide to Right of Way Process

1. Understanding Right of Way Process Trent Newport - VP, CrossRoad Engineers

2. Overview of ROW Process • Real Estate Services • Appraising • Review Appraiser – Prepare Appraisal Problem Analysis • Determine type of appraisal needed • Outline specific issues to address • Appraiser – Prepare Appraisal • Determine and value cost to cures • State highest and best use • Specify personal vs. real property • Research current comparable sales in area • Assign value for property

3. Overview of ROW Process • Review Appraiser – Review Appraisal, recommend, accept or reject • Typically same person that does APA • Buying • Right of Way Agent • Prepare offer based on approved appraisal • Negotiate with property owners (30 days) • Relay request for Administrative Settlement (if applicable) • Prepare and obtain signatures for necessary documentation to convey property & to arrange payment

4. Overview of ROW Process • Reviewer (INDOT) • Ensures procedures have been followed without errors • Forwards to Deputy Attorney General office for legal review • Relocation – Concurrent with Buying Process • Documents inventory for moving • Determines moving payment & housing or re-establishment eligibility if any • Provides advisory services • Performs move inspection & notifies that RW is clear for Relocation purposes

5. Overview of ROW Process • Property Management • District • Secure acquired properties • Asbestos inspection • Demolition contracts/auction • Maintain until contractor takes responsibility • Central Office • Coordinate payment and closing of transaction • Manage document recording, paying taxes • Track cleared properties for certification • Track excess land for resale

6. Overview of ROW Process

7. Review for ROW item conflicts • Review all clearing items needed for each utility • Review cost to cure items, demolition items, etc. • If  contract clearing will not be in time then get utility to add these into their work if they are reimbursable • If utility is not reimbursable then coordinate with designer for clearing options • Request  septic and well locations from designer and review against utility relocations

8. Coordinate with ROW Manager • Right of way manager duties • Right of entry to include utility work and inquire with utility to see if they will work under right of entry • Constant communication with Right of Way manager and request to be included on Right of Way status reports • Utility easements for relocation • Coordinate with utility to expedite • Provide plat and descriptions to utilities • Coordinate with utility for land values • Combine ROW and easement offer process • Perform ROW staking for utility relocation work

9. Identify Critical Path & Parcels • Review critical path and critical parcels for each utility • Discuss with ROW manager in case this should impact ROW critical path • Create utility master map to show this and share with ROW manager, design team, INDOT utility project manager, and INDOT project manager • Communication with project manager so that project manager can communicate with real estate and others • Accelerating a parcel

10. Examples & Questions?