CATS Database: Years of Experience

1. CATS Database: Years of Experience

2. Advantages • Creates repository of data to consider in addition to performance and skills assessment • New hires • Range placement of current staff • Reporting Accessibility of staff data

3. Categories of Experience • LPN • Patient Care Support, Non-licensed • Research, Non-licensed • RN:  Administrator • RN:  Advanced Practice:  NP • RN:  Advanced Practice:  Other Clinical • RN:  Direct Patient Care • RN:  Indirect Patient Care • RN:  Research • Surg Tech/Paramedic, etc.

6. Status Colors Faculty/Staff Member's job code is tracked for years of experience, has job experience entered, and no review is needed. • Faculty/Staff Member's job code is tracked for years of experience, has job experience entered, and review is needed. This review is required because a change in job data has been detected. • Faculty/Staff Member's job code is tracked for years of experience and has no job experience entered. Experience information needs to be entered for the staff member. • Faculty/Staff Member's job code is not tracked for years of experience. An experience update is not required. • No status: Patient care flag needs to be updated for the Faculty/Staff Member.

7. Example Research Nurse Specialist I, job code 6632, FTE 1.0 Graduated 1992, BSN Experience from Resume: Vanderbilt, Care Partner June 1991 –May 1992, 20hrs/wk Vanderbilt, GNA June 1992, 36hrs/wk Vanderbilt, Registered Nurse I July 1992, 36hrs/wk Vanderbilt, Registered Nurse II July 1993, 36hrs/wk Vanderbilt, Research Nurse July 1994 – current, 40 hrs/wk Entry into CATS Begin Date End Date Category FT/PT Yrs 06/01/91 05/01/92 Pat Care Support PT 0.5 06/01/92 07/01/94 RN: Direct PC FT 2.08 07/01/94 blank RN: Research FT 12.67

8. Example Research Nurse Specialist I, job code 6632, FTE 1.0 Graduated 1985, RN Experience from Resume: Doctor’s Office, RN June 1985 – June 1990, 40 hrs/wk Maury Regional, RN June 1990 – January 2000, 36 hrs/wk Vanderbilt, RNS I January 2000 – current, 36hrs/wk Entry into CATS Begin Date End Date Category FT/PT Yrs 06/01/85 01/01/00 RN: Direct FT 14.5 01/01/00 blank RN: Research FT 7.25

11. Access Designees • Purpose: Provide access to the CATS database to enter, review and update licensure and years of experience • PAF Responsible: Signature authority for department Overall responsibility for budget Access to salary data (PAFs, AIFs, etc.) • Department Manager: Receive paper copies of forms, reports, timesheets, etc. • VPES Supervisor: Prior to performance evaluation being finalized

12. Dept Mgr PAF Responsible

13. Dept Mgr PAF Responsible

14. Next Steps • Review PAF Responsible and Dept Manager • Collect Years of Experience for Research Nurses • Input Data into System

15. Timeline Goals • Phase I: Collect direct patient care experience data by February 1st – Completed • Phase II: Meet with School of Medicine Business Officers and Research Nurses – April 2007 • Input Data By May 7, 2007 • Analyze data

16. Resources - YOE • CATS Database link found in the Manager’s Toolbox at the following web link: http://www.vanderbiltlearningcenter.org/ • Email: compensation@vanderbilt.edu • Contacts: • School of Medicine • Letosha Scruggs, 3-1254 • Hospitals & Clinic • Leslee Hughes, 3-4292

17. Questions