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The Way We Work

The Way We Work. Transforming the Government Workplace. Workspace Transformation. New flexible and more mobile ways of working mean that not only can we reduce the amount of office space, but we can also create new styles of office. Flexible working demands more flexible workspace.

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The Way We Work

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  1. The Way We Work Transforming the Government Workplace

  2. Workspace Transformation New flexible and more mobile ways of working mean that not only can we reduce the amount of office space, but we can also create new styles of office. Flexible working demands more flexible workspace.

  3. The changing world of work • 40% desk occupation on average • Increased mobile ICT - ‘Jelly-bean’ working • Demand for variety/flexibility • Alternative work locations • Home working up 22% since 2001 • Pressure on property and utility costs • Climate change - CO2 • Transport

  4. Government workplaces of the Future • Supporting the workforce through a smaller more efficient estate • Non-territorial working in a shared estate • Focus on supporting the employee beyond the confines of the traditional workplace • Common ICT accessibility for all civil servants • Common access and physical security systems

  5. Key Issues • 2012 and beyond: changing work expectations for people driven by availability of networks & technology make working from different locations much more accessible and practical – performance / results driven management of staff will be more widely acceptable • Reduce Estate Cost: flexible working will reduce amount of empty workstations as well as improving peoples productivity – also an opportunity to reduce office portfolio. • Carbon Emission Reduction: flexible working environments will help reduce our office portfolio as well as cutting staff transport emissions when working from home. Wide spread use of video conferencing is also helping reduce transport costs & emissions

  6. New Ways of Working Workplace analysis (Utilisation & Purpose) Strategic intent Leadership insight Space Discovery (Communications & Collaboration) Understanding (policies & guidelines) Technology Process Culture Organisation People Work style analysis (Observation & survey)

  7. New Ways of Working The relationship between mindset change and workspace new Mindset old old new Workspace

  8. Workspace Transformation Mindset change and progress in distributed working

  9. Understanding the challenges • Understanding the business case for flexible workspaces • Understanding the spatial impacts of flexible working • What the flexible worker needs the office for • Designing workspaces for different activities • Integrating the physical and virtual office • Introducing a new working culture to the new workspaces

  10. 2012 and Beyond… From: To: Instant messaging Video conferencing Everyone connected Managed by deliverables Choose where to work Review documents on screen Our shared space Wireless • Email • Travelling to meetings • Everyone in a room • Managed by attendance • Same place everyday • Paper handouts • My desk • Tethered to a desk

  11. The Way We Work

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