Secondment raised via dept/employee/workforce planning and considered by relevant ATP.

1. SO/1/22 - Appendix A THE SECONDMENT PROCESS - FLOWCHART Secondment raised via dept/employee/workforce planning and considered by relevant ATP. Role requires job evaluation. (Initial / after 6 months) Role does not require job evaluation. Job description and person specification to be submitted to HR Department for evaluation. ATP with line manager/function head as required, agrees secondment or not in line with Service Order. Application accepted. Application rejected. Advise employee. If internal – vacancy authorised and passed to HR Department. Recruitment and selection process takes place (internal or external). (For a temporary promotion of 6 months or less this may be just an ATP decision). Successful candidate advised. Successful candidate to be employed by external organisation. Fixed term contract of employment and letter of conditions of secondment sent to employee. Arrangements made with external organisation for release of employee, recharge of salary, Development Plan etc. Letter of secondment, terms of conditions agreed with external organisation and employee. Secondment lasts for less than 6 months. Secondment lasts for more than 6 months. Employees substantive line manager and secondment line manager must liaise at regular intervals during the secondment. HR Department will remind both the employees designated contact/substantive and secondment line managers of the expected end date of the secondment before the date on which the secondment is due to end. Arrangements must then be made between the employee, substantive and secondment line managers for the return of the employee to their substantive role/post. Medical required. Grey Book operational mandatory, other Grey and Green Book as applicable. Development plan including, as applicable, PDRS and for Grey Book returning to operational role training in line with the return to operations policy completed. Papers filed on personal file. If, after review of progress, a need to extend the period of the secondment is identified, this must be discussed with ATP and/or the line manager of previous department/external organisation and the Establishment Working Group . If extended a further contract of employment (internal) and letter of conditions of secondment sent to employee. If external letter of secondment terms and conditions agreed with external organisation and employee. Note: External secondment over one year employee may lose right to substantive post. cehC/SO/SO-1-22-AppxA/14 May 2007