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UN-HABITAT

Review. UN-HABITAT. One UN innovative approach through. Substantive Organizational Managerial. Nairobi, September 2011. ONE UN-HABITAT Drivers of Reform. To Increase: EFFICIENCY in the field: Project selection not shallow but deeper PRODUCTIVITY in normative work:

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UN-HABITAT

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  1. Review UN-HABITAT One UN innovative approach through Substantive Organizational Managerial Nairobi, September 2011

  2. ONE UN-HABITAT Drivers of Reform • To Increase: • EFFICIENCY in the field: • Project selection not shallow but deeper • PRODUCTIVITY in normative work: • Substantive knowledge excellence • TRANSPARENCY: • Project allocated resources based on needs • ACCOUNTABILITY: • Project Based Accrual accountability

  3. Reform Activities GOVERNANCE REVIEW ORGANIZATIONALREVIEW • DRIVERS OF REFORM: • EFFICIENCY • PRODUCTIVITY • TRANSPARENCY • ACCOUNTABILITY CATALOGUE OF PRODUCTS NEW STRATEGY 2014-2019

  4. Reform Activities GOVERNANCE REVIEW ORGANIZATIONALREVIEW • DRIVERS OF REFORM: • EFFICIENCY • PRODUCTIVITY • TRANSPARENCY • ACCOUNTABILITY CATALOGUE OF PRODUCTS NEW STRATEGY 2014-2019

  5. Reform Activities GOVERNANCE REVIEW GOVERNANCE REVIEW

  6. A- HISTORY • GC21 Resolution 21/2 20 April 2007: • “requested the Executive Director of UN-Habitat to review the efficiency and effectiveness of the governance structure of UN-Habitat”. • Subsequently, GC22 passed resolution 22/5 in April 2009 : • “requests the Executive Director and the Committee of Permanent Representatives to jointly undertake, within the work-programme and budget, an examination of • the governance of UN-Habitat with a view to identifying and implementing ways to improve the transparency, accountability, efficiency and effectiveness of the functioning of the existing governance structure and to identify options for any other potential relevant changes for consideration by the Governing Council at its twenty-third session”. • Resolution justified as the governance complement to management reform to be undertaken as part of MTSIP. Governance Review

  7. A- HISTORY • Perceived problems associated with the current structure as identified by the joint Secretariat / CPR Implementation Team: • Overcomplicated work programme; • Budget and administrative process; • The relationship between UN-HABITAT and UNON; • Composition of representation of member states on the Governing Council; • Insufficient oversight on important elements of UN-HABITAT activities; • Decision-making processes unresponsive and inflexible. Governance Review

  8. A- HISTORY • A staged approach adopted to implement the Governance Review • Phase I – Formulation of ToR • Jointly drafted by the CPR and the Secretariat . • Phase II – Improvement UN-Habitat’s Existing Governance Structure • Looked at bodies based in Nairobi and whose operations and inter-relationships can be easily altered by local decisions • “Quick wins” and “medium/long term interventions” to be implemented at the discretion of the Executive Director and the Committee of Permanent Representatives identified. • These measures formally adopted by the CPR and most are now at advanced stages of implementation. Governance Review

  9. A- HISTORY • A staged approach adopted to implement the Governance Review • (Continued) • Phase III – Improvement of UN-Habitat Governance within the wider UN-system and its relations to other international organizations • Options were presented in a report to the 23rd Session of the Governing Council (see later). • Resolution (already quoted) sets in motion a process through which an action-plan for a preferred option developed jointly by Secretariat and CPR Implementation Team members. Work by the team is now underway Governance Review

  10. B- OPTIONS • The five options reviewed were: • current situation (baseline); • Annual Governing Council Meetings (as opposed to current biennial meetings); • Annual Governing Council Meetings plus an enlarged membership (include local authorities, civil society, private sector as full members); • Executive Board (along the lines of other Funds and Programmes); • Hybrid Governance Structure (along the lines of UN Women). Governance Review

  11. B- OPTIONS • Executive Board or Executive Committee could constitute the following: • 36 member States, meeting 3 times a year; • Up to 5 additional non-voting members representing an updated list of Habitat Agenda Partners; • Participation of the Bureau of the Executive Board and of the executive head of UN-Habitat in the annual joint meeting of Executive Boards of UNICEF, UNDP, UNFPA, WFP and UN Women. Governance Review

  12. B- OPTIONS • The Hybrid Governance structure could mean that UN-Habitat adopts the following: • A Biennial GC meeting of possibly shortened duration (odd years) • A high-level non-legislative meeting in conjunction with the WUF to lead the debate(even years) • An empowered CPR with the authority to approve adjustments to the Work Programme and Budget during the inter-sessional period • Changes to the rules and regulations of the Habitat and Human Settlements Foundation to enable UN-Habitat to use more flexible rules and regulations similar to those of other Funds and Programmes Governance Review

  13. C- Current status of the Governance Review Process • Resolution 23/13 of GC23: • Welcomed the quick wins and medium/long term interventions • Requested the Executive Director, jointly with the Committee of Permanent Representatives to further examine the all governance options and to select a preferred option. Governance Review

  14. C- Current status of the Governance Review Process • Report on recommendations and the action plan is to be made if possible to the 67th session of the General Assembly – which commences in September 2012. • Open Ended Consultative Group comprising both Secretariat and CPR members set-up to prepare Terms of Reference that will govern the process Phase 3 of the review. • Drafting Sub-Team of Consultative Group has commenced work on ToR. • Currently reexamining list of perceived deficits of current setup. Also reassessing the extent to which these are structural in nature. • Will incorporate examination of implications of current Organisational Review into proposed list of activities. • Will report back to CPR December Meeting. Governance Review

  15. Reform Activities GOVERNANCE REVIEW GOVERNANCE REVIEW

  16. Reform Activities GOVERNANCE REVIEW ORGANIZATIONALREVIEW • DRIVERS OF REFORM: • EFFICIENCY • PRODUCTIVITY • TRANSPARENCY • ACCOUNTABILITY CATALOGUE OF PRODUCTS NEW STRATEGY 2014-2019

  17. Reform Activities NEW STRATEGY 2014-2019 NEW STRATEGY 2014-2019

  18. PRORITY SUBSTANTIVE AREAS URBAN LAND, LEGISLATION & GOVERNANCE HOUSING & SLUM UPGRADING URBAN BASIC SERVICES RISK REDUCTION & REHABILITATION URBAN PLANNING & DESIGN URBANECONOMY RESEARCH & CAPACITY DEVELOPMENT LAND & GLTN URBAN & MUNICIPAL FINANCE REGIONAL & METROPOLITAN PLANNING HOUSING WATER & SANITATION URBAN RISK REDUCTION GLOBAL URBAN OBSERVATORY SLUM UPGRADING URBAN ENERGY INFRASTRUCTURE REHABILITATION URBAN PRODUCTIVITY CITY EXTENSIONS & ENLARGEMENTS FLAGSHIP REPORTS URBAN LEGISLATION SHELTER REHABILITATION CAPACITY DEVELOPMENT CLIMATE CHANGE MITIGATION & ADAPTATION URBAN MOBILITY YOUTH and JOB CREATION URBAN AND COMMUNITY MANAGEMENT & GOVERNANCE MARKET TOWN & INTERMEDIATE CITY PLANNING URBAN WASTE MANAGEMENT

  19. PRORITY SUBSTANTIVE AREAS URBAN LAND, LEGISLATION & GOVERNANCE HOUSING & SLUM UPGRADING URBAN BASIC SERVICES RISK REDUCTION & REHABILITATION URBAN PLANNING & DESIGN URBANECONOMY RESEARCH & CAPACITY DEVELOPMENT LAND & GLTN URBAN & MUNICIPAL FINANCE REGIONAL & METROPOLITAN PLANNING HOUSING WATER & SANITATION URBAN RISK REDUCTION GLOBAL URBAN OBSERVATORY SLUM UPGRADING URBAN ENERGY INFRASTRUCTURE REHABILITATION URBAN PRODUCTIVITY CITY EXTENSIONS & ENLARGEMENTS FLAGSHIP REPORTS URBAN LEGISLATION SHELTER REHABILITATION CAPACITY DEVELOPMENT CLIMATE CHANGE MITIGATION & ADAPTATION URBAN MOBILITY YOUTH and JOB CREATION URBAN AND COMMUNITY MANAGEMENT & GOVERNANCE MARKET TOWN & INTERMEDIATE CITY PLANNING URBAN WASTE MANAGEMENT

  20. Biennium 2012-2013: UN-HABITAT’S SUB-PROGRAMMES AND FOCUS AREAS SUB- PROGRAMMES FOCUS AREA NUMBER FOCUS AREA TITLE SUB-PROGRAMME 1 Shelter and Sustainable Human Settlements Development FOCUS AREA 2 PARTICIPATORY URBAN PLANNING, MANAGEMENT AND GOVERNANCE FOCUS AREA 3 ACCESS TO LAND AND HOUSING FOR ALL SUB-PROGRAMME 2 Monitoring the Habitat Agenda Effective Advocacy, Monitoring and Partnerships FOCUS AREA 1 Excellence in Management FOCUS AREA 6 SUB-PROGRAMME 3 Regional and Technical Cooperation FOCUS AREA 2 PARTICIPATORY URBAN PLANNING, MANAGEMENT AND GOVERNANCE FOCUS AREA 3 ACCESS TO LAND AND HOUSING FOR ALL FOCUS AREA 4 ENVIRONMENTALLY SOUND BASIC URBAN INFRASTRUCTURE AND SERVICES FOCUS AREA 5 HUMAN SETTLEMENTS FINANCE SYSTEMS SUB-PROGRAMME 4 Human Settlements Financing FOCUS AREA 4 ENVIRONMENTALLY SOUND BASIC URBAN INFRASTRUCTURE AND SERVICES FOCUS AREA 5 HUMAN SETTLEMENTS FINANCE SYSTEMS

  21. Biennium 2012-2013: UN-HABITAT’S SUB-PROGRAMMES AND FOCUS AREAS SUB- PROGRAM SUB- PROGRAMMES FOCUS AREA NUMBER FOCUS AREA TITLE SUB-PROGRAMME 1 Shelter and Sustainable Human Settlements Development SUB- PROGRAM 1 FOCUS AREA 2 PARTICIPATORY URBAN PLANNING, MANAGEMENT AND GOVERNANCE FA-2 FOCUS AREA 3 ACCESS TO LAND AND HOUSING FOR ALL FA-3 SUB-PROGRAMME 2 Monitoring the Habitat Agenda SUB- PROGRAM 2 Effective Advocacy, Monitoring and Partnerships FOCUS AREA 1 FA-1 Excellence in Management FOCUS AREA 6 SUB- PROGRAM 3 SUB-PROGRAMME 3 Regional and Technical Cooperation FOCUS AREA 2 PARTICIPATORY URBAN PLANNING, MANAGEMENT AND GOVERNANCE FOCUS AREA 3 ACCESS TO LAND AND HOUSING FOR ALL FA-2 FA-3 FOCUS AREA 4 ENVIRONMENTALLY SOUND BASIC URBAN INFRASTRUCTURE AND SERVICES FA-4 FOCUS AREA 5 HUMAN SETTLEMENTS FINANCE SYSTEMS FA-5 SUB-PROGRAMME 4 Human Settlements Financing SUB- PROGRAM 4 FOCUS AREA 4 ENVIRONMENTALLY SOUND BASIC URBAN INFRASTRUCTURE AND SERVICES FA-4 FOCUS AREA 5 HUMAN SETTLEMENTS FINANCE SYSTEMS FA-5

  22. Biennium 2012-2013: UN-HABITAT’S SUB-PROGRAMMES AND FOCUS AREAS PRIORITY SUBSTANTIVE THEMES THEME URBAN LAND, LEGISLATION & GOVERNANCE URBAN PLANNING & DESIGN URBANECONOMY URBAN BASIC SERVICES HOUSING & SLUM UPGRADING RISK REDUCTION & REHABILITATION RESEARCH & CAPACITY DEVELOPMENT SUB- PROGRAM SUB- PROGRAM 1 a.1,3 a.1,3 a.1,2,3,4 b.3 b.3 b.3 b.1,2,3 c.2,3,4 c.1,2,5 c.5 c.1,2,3,4 c.4 FA-2 d.1,3,4,5,6,7 d.1,2,3,4,5 d.2,6 FA-3 e.3 SUB- PROGRAM 2 a.1,2 b.1, 3 b.1,3,4 c.1,2 d.1,2,3 d.1,2 FA-1 SUB- PROGRAM 3 a.1,2,3,4 a.3 a.3 a.3 a.1,3 a.3 a.1,2,3,4 FA-2 b.1 b.2 FA-3 c.1 c.1 FA-4 d.1,2 FA-5 SUB- PROGRAM 4 a.1,2,3 b.1,2,3 c.1,2 FA-4 d.1,2,3,4 FA-5 Legend Sub-Expected Accomplishments of the Work Programme 2012-2013 a.1-e-3; etc

  23. Biennium 2012-2013: UN-HABITAT’S SUB-PROGRAMMES AND FOCUS AREAS PRIORITY SUBSTANTIVE THEMES MANAGEMENT & ADMINISTRATION EXECUTIVE DIRECTION PROJECT OFFICE CROSS-CUTTING FUNCTIONS THEME SUB- PROGRAM a.1,2 EXECUTIVE DIRECTION AND MANAGEMENT b.1 d.1 c.1 e.1,2 f.1 g.1,2 PROGRAMME SUPPORT a.1,2,3,4 a b.1,2 c.1 c.2,3 SUB-PROGRAM 1 b.3, c.2 b.1 b.2,3 SUB-PROGRAM 2 a.1,3 a.1,2 SUB-PROGRAM 3 SUB-PROGRAM 4 Legend Sub-Expected Accomplishments of the Work Programme 2012-2013 a.1-e-3; etc

  24. Reform Activities • NEW STRATEGY • 2014-2019 • Preparation of strategy is on course • Two meetings of CPR Open-ended Group held • External & internal factors & basic plan principles agreed • Draft of Part A of plan by 12 October 2011 • Draft of Parts A & B by 15 December

  25. Reform Activities • NEW STRATEGY • 2014-2019 • Plan will have 7 focus areas • Draft focus area policy papers by 30 Sept. 2011 • Focus areas to reflect continuity from MTSIP • Perfect alignment between strategic plan, work programme & organizational structure

  26. Reform Activities NEW STRATEGY 2014-2019 NEW STRATEGY 2014-2019

  27. Reform Activities GOVERNANCE REVIEW ORGANIZATIONALREVIEW • DRIVERS OF REFORM: • EFFICIENCY • PRODUCTIVITY • TRANSPARENCY • ACCOUNTABILITY CATALOGUE OF PRODUCTS NEW STRATEGY 2014-2019

  28. Reform Activities CATALOGUE OF PRODUCTS CATALOGUE OF PRODUCTS

  29. Reform Activities • CATALOGUE • OF PRODUCTS • Will contain UN-Habitat’s future projects at city and national level • Average of 5 projects for each of the strategic plan’s 7 focus areas • Projects to be demand-driven & results-focused • Projects to be based on UN-Habitat’s proven track record

  30. Reform Activities • CATALOGUE • OF PRODUCTS • Catalogue to be used for fund raising • Separate catalogue for normative & global projects planned • Catalogue to be ready by 15 October 2011

  31. Reform Activities CATALOGUE OF PRODUCTS CATALOGUE OF PRODUCTS

  32. Reform Activities GOVERNANCE REVIEW ORGANIZATIONALREVIEW • DRIVERS OF REFORM: • EFFICIENCY • PRODUCTIVITY • TRANSPARENCY • ACCOUNTABILITY CATALOGUE OF PRODUCTS NEW STRATEGY 2014-2019

  33. Reform Activities ORGANIZATIONALREVIEW ORGANIZATIONAL REVIEW

  34. Organisational Review Milestones Review process was launched in Feb 2011 Review and analysis of UN-Habitat Project Portfolio March – Aug 2011 Staff consultations, support from external change management experts (Dept of Mngt, UNHQ) in May – June 2011 Staff Survey June 2011 Receipt of the recommendations July 2011 New vision shared with staff at large in Aug and Sept 2011

  35. Organisational Review Milestones – cont’d CPR Briefings in June and Sept 2011 Change Management Strategy and Action Plan initiated in Sept 2011 with DM/UNHQ Consultations with out-posted offices and Staff Union Open-ended Contact Group Sept 2011 Action Plan implementation Sept - Dec 2012 Going live in January 2012

  36. Organisational Review New Structure Project is central unit for all activities. Each individual project will have a Project Director to lead the Project Teams (Flex Teams). Seven thematic Virtual Branches Virtual Branch with 3-4 Units This project-based structure will be supported by organisational entities such as Executive Direction, Management and Administration, Cross-Cutting elements and Project Office for project support.

  37. Executive Direction • Executive Office, Advocacy, GC Secretariat, M&E • Management and Administration • Management • Administration • Human Resources • Quality Assurance • Office Support and Operations • Cross-Cutting components • Outreach • Communication • Gender • Youth • Partners • Capacity Development • Climate Change • Best Practices Urban Land, Legislation & Governance Urban Basic Services Housing & Slum Upgrading Urban Planning & Design Risk Reduction & Rehab. Research & Capacity Development Urban Economy Operational Platform - UN-HABITAT Regional Offices Africa Arab States Asia Latin America Project Office Project Formulation, Surge Facility, Resource, Partner and Portfolio Coordination, Reporting

  38. Organisational Review Characteristics A horizontal, flatter matrix organization; A project-based organization which brings together normative and operational work under each project; A flexible organization working through flex teams; An organization with clear DoA, and Both existing field projects and normative/ policy work to be managed through a project-based accountability approach.

  39. Organisational Review Benefits Closer alignment of normative and operational work to the strategic plan; Greater opportunities for staff in general because they will be working on different types of assignments Opportunity to learn new skills HQ staff will gain field experience and a greater understanding of the challenges faced by field staff Breaking down silos.

  40. Organisational Review Benefits – cont’d Lessons learned in the field will be cycled back to HQ for integration in policy and other tools Project Directors will have opportunities to grow More flexible and responsive Organisation to client needs and emerging issues; UN-Habitat will be viewed by the rest of the Secretariat as innovative and implementing best practice

  41. Organisational Review Considerations Change Management Strategy is required Roles and responsibilities will need to be redefined (including JD, org units, and reporting lines, etc). New tools, processes and procedures to be established (PAAS); An effective change and communication strategy; and An implementation action plan is being developed.

  42. Reform Activities ORGANIZATIONALREVIEW ORGANIZATIONAL REVIEW

  43. Reform Activities GOVERNANCE REVIEW ORGANIZATIONALREVIEW • DRIVERS OF REFORM: • EFFICIENCY • PRODUCTIVITY • TRANSPARENCY • ACCOUNTABILITY CATALOGUE OF PRODUCTS NEW STRATEGY 2014-2019

  44. Review UN-HABITAT One UN innovative approach through Substantive Organizational Managerial Nairobi, September 2011

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