Fall 2014 Computer-Based Testing Training Materials

1. Fall 2014 Computer-Based TestingTraining Materials NGSSS EOC and FCAT/FCAT 2.0 Assessments

2. PearsonAccess: BlueSite Website: www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks. • Requires a username and password. • Verify that you are working in the correct test administration each time you log in. • Links to support materials: www.FLAssessments.com/ (Select Support Tab) • PearsonAccess will timeout after 14 minutes of inactivity.

3. Create/Update School User Accounts in PearsonAccess • School user accounts are necessary to complete the CBT test activities. • Create or reset your password for each Pearson site (operational and training center). • Create school user accounts for test administrators in Pearson’s operational site (optional). • Two different school user accounts may be set up: • Individual accounts for each test administrator • Test administrator will set up unique password. • Generic accounts linked to the school assessment coordinator • The password will be the same for all test administrators. • These accounts can be randomly assigned. • Test administrators may monitor and resume students with a school user account.

4. PearsonAccess Training Center: Brown Site Website: www.pearsonaccess.com/fl • Accessed from the Training Center tab on PearsonAccess Home page. • Provides an opportunity to • Practice PearsonAccess tasks. • Manage the Infrastructure Trial in preparation for testing. • Requires a username and password.

5. PearsonAccess Tutorials

6. Proctor Caching Proctor Caching is a process of loading or “caching” test content locally on a computer at the school level. Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements. Proctor Caching software is provided by Pearson. Reduces test delays due to network congestion. Provides students with a more seamless testing experience. Requiredfor all NGSSS FCAT/FCAT 2.0/EOC computer-based testing in Florida.

7. Testing Platforms TestNav 6.9 TestNav 8 Will be used beginning in Winter 2014 EOC administration and beyond for NGSSS assessments only (Pearson). Web-based platform - only Proctor Cache software application needs to be installed. Will integrate accommodated forms for eligible students, based on an IEP or Section 504 Plan Further information will be provided as it becomes available. • Will be used in Fall 2014 NGSSS EOC and FCAT/FCAT 2.0 Retake Administrations.. • Software application installed either on a file server or on each computer that will be used for testing. Note: This is the URL used for testing this Fall; it is different from the URL used for the Infrastructure Trial.

8. Testing Platforms (cont.) TestHear 2.2.0.17 (only used in the Fall 2014) TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows. • Used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments. • Software application installed on each computer that will be used to test students who require computer-based accommodations.

9. ePAT • Electronic Practice Assessment Tool • Provides students an opportunity to practice using the computer-based platform prior to testing. • Available for download at www.FLAssessments.com/ePATs. • Download ePAT launcher separately from practice test content. • Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms. • Scripts and instructions for downloading ePATs are under the Resources tab.

10. ePAT Online Tools

11. Student Tutorials

12. Pearson Support and PearsonAccess Contacting Pearson Support • Phone Number: 1-877-847-3043 (ask for Level 2 Tech) • E-mail: Florida@support.pearson.com Appendix B in the 2013-2014 EOC Manual provides the following information: • PearsonAccess • User Accounts • Instructions for setting up user accounts are posted on PearsonAccess. • Browser requirements • Logging in for the first time • Resetting passwords • Training Center • Test Setup Exercise

13. Technology Coordinator Guide Information and instructions for technology coordinators to follow before, during, and after testing are now provided in a separate online 2013-2014 Technology Coordinator Guide. Technology coordinators must familiarize themselves with all information in this guide prior to the test administration. The Technology Coordinator Guide is available at www.PearsonAccess.com/fl select Support tab, then Additional Resources tab.

14. CBT Resources CBT Training Resources • A new website has been created to compile several resources for computer-based testing. The site includes information about test setup, best practices, and training resources. • This site is available at www.FLAssessments.com/CBTTrainingResources. • CBT Test Administrator Quick Reference Guideis available at www.PearsonAccess.com/fl , select Support Tab, then Additional Resources tab • This guide lists possible error messages students may encounter, explanations for each message, and possible solutions.

15. CBT Materials Needed, as applicable:

16. Student Authorization Tickets For each test session, each student needs a Login ID and a 6-digit test code (password), which are printed on the Student Authorization Tickets. Students will need a pen or pencil during testing to sign their tickets. Provide each student their ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room. Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed. Keep Student Authorization Tickets securely stored at all times.

17. Samples Of Printed Student Authorization Tickets Detail View/Single Ticket Grid View/6 Tickets List View/3 Tickets

18. Session Roster • A Session Roster is a list of all students scheduled in a test session that displays important information including: • Test Administration • Session Name • Test to be Administered • Test Code (password) • Student Name • Florida Student ID # • Student Date of Birth • Class Information • Login ID • Blank space to record attendance information and accommodations used • The Session Roster may be used to record required administration information. • Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

19. Session Roster, (cont.)

20. Test Code vs. Test Group Code

21. CBT Work Folders The Florida Computer-Based Testing Work Folder is a blank piece of yellow 11x17 paper folded in half with grid paper on the back page. For the FCAT Mathematics Retake, NGSSSS Algebra 1, Biology 1, and Geometry EOC CBT test sessions, students are provided with work folders to work the problems. Distribute work folders to students at the beginning of each test session. Ensure that students have enough desk space to use their folders. Once students complete the test, collect all work folders and return them to the school assessment coordinator. Used work folders are secure materials.

22. CBT Worksheets • The CBT Worksheet is an 8 1/2x11 page (located in PearsonAccess) that may be copied and distributed to students at the beginning of a test session. • For the NGSSSS FCAT 2.0 Reading Retake, Civics, and US History CBT test sessions, students may be provided with worksheets to take notes. (Optional) • If your school is providing hard copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the assessment. • Students must have enough desk space to use their worksheets. • Once students complete a test session, collect all worksheets and return them to the school assessment coordinator. • Used worksheets are secure materials.

23. Approved Four-Function Calculators TestNav • The computer-based TestNav FCAT Mathematics Retake, NGSSS Algebra 1, and Biology 1 EOC assessments have a built-in four-function calculator. • Students may use the built-in calculator, or they may use a handheld four-function calculator. TestHear • Test Hear does NOT have a built-in four-function calculator. • Students who will test using TestHear accommodated forms of the FCAT Mathematics Retake, NGSSS Algebra 1, and Biology 1 EOC Assessments MUST be provided handheld four-function calculators.

24. Scientific Calculators TestNav • The TestNav NGSSS Geometry EOC Assessment has a built-in scientific calculator. • Students may use handheld scientific calculators, if the school has chosen to provide them. • Handheld scientific calculators will not be provided by the FDOE for students taking the NGSSS Geometry EOC Assessment using TestNav. TestHear • The TestHear NGSSS Geometry EOC Assessment does NOT include an online scientific calculator. • Handheld scientific calculators will be provided by FDOE for students taking the NGSSS Geometry EOC Assessment using TestHear accommodated CBT forms. • The approved talking scientific calculator is the Orion TI-36X or one that is comparable in function to the Orion TI-36X. No other calculators may be used.

25. Before Testing

26. Organizing Test Sessions • Three ways of organizing test sessions • By Test Group – only includes students in a particular group (e.g., class, testing room) who will be testing togetherAdvantage:PearsonAccess can be used to manage the testing groups and session rosters will include only one group of students testing together. Can also be used to distinguish between students taking regular computer-based form (Main) and the accommodated forms.Disadvantage:will require setup and management of more sessions 2. By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: requires coordination of testing groups at the school

27. Organizing Test Sessions, (cont.) • By Test Administration – includes all students scheduled to be tested in a subject during the entire test administration.Advantage:limits setup and management to one session and additional make-up sessions do not need to be created.Disadvantage:test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students.

28. NEW STUDENT WIZARD: PART 1 • To successfully create a new student, complete the following five-part registration process. • Part 1 – Add a new Student • Go to Student Data>Student Data Information. • Click New Student.

29. NEW STUDENT WIZARD: PART 2 • Part 2 – Edit Student Details • Enter test data for all required fields - Florida Student ID Number (FSID), Student Last Name, and Student First Name. • Student Name must be entered in all CAPS. • FSID can be a 10-digit Florida Student ID Number (e.g., 1304567891) or the 9-digit Social Security Number followed by an X (e.g., 123456789X). • Scroll down and select the Enrolled School. • Click Save and Next to save your entered data.

30. NEW STUDENT WIZARD: PART 2 • Note: If a student is created for this administration with the same Florida Student ID Number (or Social Security Number followed by an X), the same first 11 characters of the first name, and the same first 12 characters of the last name as an existing student profile at this school, the duplicate student error message will appear. • Click Back to Student Entry Form and cancel the process. • Existing student profile must be used unless there is an error in the Student Name or Student Florida ID Number. • See the instructions to Update Student Informationon pages 102-103 in the 2013-2014 EOC Manual.

31. NEW STUDENT WIZARD: PART 3 • Part 3 – Edit Test Registration Details • Select the appropriate Test Administration. • Enter the student’s Date of Birth. • To record ethnicity, use the drop-down box to select Yes or No. • To record race, use the drop-down boxes to select Yes or No next to each race category. Yes may be selected for more than one race category. • Select the appropriate Gender and Grade. • Click Save and Next.

32. NEW STUDENT WIZARD: PART 4 • Part 4 – Edit Class Registration • To assign the student to an existing class, select the box next to the class name and click Save and Next. • To assign the student to a new class, click New Class and follow the steps to create a new class. • Class name has a limit of 9 characters and must be in all CAPS(e.g., THOMAS). • When the class has been created and added to the list, select the box next to the class name and click Saveand Next.

33. NEW STUDENT WIZARD: PART 5 • Part 5 – Edit Assigned Tests and Enable the Student to Test on Computer (Set Online Indicator) • Student must be assigned to a test. Select the box(es) next to the appropriate test(s). • Set the student’s Tested Grade and Online Indicator for each test. • Tested Grade is the grade level of the student to be tested. • Online Indicator indicates that the student will participate in the computer-based administration. Yes must be selected for a student to be scheduled into a test session. • Click Save and Exit to complete the registration process for this student.

34. Creating Test Sessions Log in to PearsonAccess, select the appropriate test administration. Go to Test Management>Manage Test Sessions. Click New Session to go to the New Test Sessions screen.

35. Creating Test Sessions, (cont.) • Enter the session details: • Session Name (50-character limit) • School • Test to be Administered • Default Form Group Type (Main) • Scheduled Start Date and Time (used for planning purposes – a test session will not start until you click START on the Session Details screen)

36. Creating Test Sessions, (cont.) • Add students to test sessions by: • Class (View By: Classes) (FL CLASS) • Individual Student (View By: Students) • Select the check box for each class or student to be added to a session. • Click Save. • Return to the newly created test session or to the Manage Test Sessions screen. • Maintain a list of all test sessionsand ensure test content is cached for all sessions.

37. Assigning TestHear Accommodated Form • Set up a separate test session for each group of students who will use TestHear accommodated forms or • Set up in a non-accommodated session (MAIN) and individually assign each accommodated form(s) to each student • Select the Form type from the drop-down menu

38. Adding Students toTest Sessions • Go to Test Management>Manage Test Sessions. • Select “View By: Test Sessions.” • Click on the Session Name to go to the Session Details screen. • Click Add Students. • Select “View By: Classes” or “View By: Students.” • Select the check box for the class or the student you want to add, and then click Add to Session. • After you add students, you can verify Form/Form Group Type by clicking Edit. • Click Save after you make changes.

39. Moving Students to Another Session • Go to Test Management>Manage Test Sessions • Select “View By: Test Sessions” • Click on the Session Name to go to the Session Details screen • Select the check box for each student to be moved • Only students with a Ready, Exited, Resumed, or Resumed-Upload status may be moved • Students with a Submitted, Processing, Completed, or Marked Complete status may not be moved to another session • Click Move to go to the Move Students screen • Select an existing test session or create a new test session to which the students will be moved

40. Removing Students from a Session Remove Students from a Session • Go to Test Management>Manage Test Sessions. • Select “View By: Test Sessions.” • Click on the Session Name from which you want to remove a student. • On the Session Details screen, check the box for each student you want to remove. • Click the Remove button. • Click Yes – Remove Students to confirm this action.

41. Deleting Students • If a Student Name or Student Florida ID Number is INCORRECT, delete the student’s test assignment and create a new record in PearsonAccess. • Delete a student’s test assignment • Go to Test Management>Manage Test Sessions. • Select “View By: Registered Students” on the Student Registration screen. • To view all students, select the Show All Students check box and click Search. • To search for an individual student, enter the search criteria, and then click Search. • Must enter or select at least one search field • The more specific the criteria, the more focused the search will be • Click the name of the student, and then click the Assigned Tests tab. • Select all Online tests assigned to that student and then click Remove Test. • Do not remove any paper tests assigned to the student. • Click Yes – Continue with Removal to confirm.

42. Scenario/Action Required

43. Proctor Caching • School Technology Coordinator must configure the browser settings for caching content. • Assessment Coordinators must cache each test session prior to the first day of testing. • Proctor caching is available a week prior to the testing window. • Make-up sessions must also be cached.

44. During Testing

45. Proctor Caching, (cont.) • Ensure Proctor Caching software is running on all Proctor Caching computers each day of testing. • Turn on Proctor Caching software • Windows: go to Start>All Programs>Proctor Caching>Proctor_Caching • Mac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped. • Note: Proctor cache computer(s) cannot be used by students or test administrators during testing.

46. Test Session Management Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FLDOE or Pearson. Only mark a student’s test complete if the test is intended to be scored.

47. Monitor Session Status

48. After Testing

49. Test Session Management Important Note: Manually “stop” test sessions by the end of each testing window. Record invalidations and accommodations, if applicable, by the last day of each testing window.

50. Recording Accommodations • Student accommodations can now be recorded from the Test Session Details screen in “Manage Test Sessions” by clicking on a student’s name. • Click the Edit button. • Select the accommodations used by the student in the drop-down menus. • Click the Save button. • Click “Go back to Session Detail” to record accommodations for additional students