Spring 2012 Training Materials

1. Spring 2012Training Materials ReadingMathematicsScience

2. Overview These training materials are designed to highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

3. Overview • These training materials are based on the Spring 2012 Reading, Mathematics, and Science Test Administration Manual. • There are separate training materials for FCAT Writing and Spring 2012 Computer-Based Tests. • Training materials are available in PearsonAccess under the Support tab.

4. RMS Daily AdministrationSchedulePaper-Based Tests

5. RMS Daily AdministrationSchedulePaper-Based Tests

6. RMS Daily AdministrationSchedulePaper-Based Tests NOTE: Sessions for all two-session subject tests are now referred to as Sessions 1 and 2

7. RMS Daily AdministrationSchedule MAKE-UP TESTING • Make-up testing may begin on Day 2 and continue through Day 10, as applicable. • All Grade 3 testing must be completed by Tuesday, April 24.

8. What’s New STUDENT PLEDGE • Prior to testing, students are required to read and sign a student pledge. • If a student refuses to sign, this must be noted in the record of required administration information, but the student should be allowed to test. • Location of student pledge: • Test Book/Test and Answer Book – RMS • Page after the Welcome Screen – CBT

9. What’s New SEATING CHARTS • Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing. • All seating charts must indicate the front and back of the room, as well as the direction the students are facing. • If students are moved to a different location during testing, a new seating chart must be created and maintained for this location.

10. What’s New TEST ADMINISTRATORS • ALL test administrators must be certified educators. • Test administrators are required to sign a Test Administrator Prohibited Activities Agreement in addition to a Security Agreement. Certification numbers must be recorded on this document. • The FCAT/FCAT 2.0 Administration and Security Agreement has been revised to emphasize the importance of proper training and the possible consequences of test administration irregularities. • NOTE: Printed Spring RMS Manuals contain an incorrect version of the agreement in Appendix C. Copies of the correct version will be sent with manual shipments. The manual posted to PearsonAccess contains the correct version, and the correct agreement is also posted as a separate PDF. Please ensure the correct agreement is distributed to appropriate staff. The CBT manual contains the correct agreement.

11. What’s New RETURN LABELS • BLUE labels – Grade 3 TO BE SCORED Materials • RED labels – Grades 4 – 8 TO BE SCORED Materials • WHITE labels – TO BE SCORED Special Documents • YELLOWlabels – All NOT TO BE SCORED Materials, including Special Documents

12. What’s New • Only FOUR elements are now required to be correct on all student PreID labels: • Student name • Student ID number • District number • School number • If this information is correct, even if other information, including grade level, is incorrect, use the label. • If any of this information is incorrect, grid the correct information on a new test document.

13. What’s New GRADE 5 FCAT 2.0 SCIENCE • Two 80-minute sessions over two days • NO reference sheet • Test Book and Answer Book

14. What’s New • Districts must make arrangements to test Florida Virtual School (FLVS) Full-Time public school students, as well as other virtual program students, per Section 1002.45(6)b, Florida Statutes (F.S.). • Materials for K–8 Virtual Continuity (Florida Virtual Academy) Program students will no longer be returned in separate envelopes. Schools will fill out a Document Count Form for these students and return them as they would other special program students. • Sessions for all two-session subject tests are now referred to as Sessions 1 and 2.

15. What’s New • Each large print test materials kit contains a regular print answer document. • School/district personnel are responsible for preparing the grid sheet of the regular print answer document and returning it with the large print test materials. • The student’s responses will be transcribed into the regular print document by the contractor. • Braille test books have been divided into separate volumes. • The braille tests for Grades 3–10 FCAT 2.0 Reading, Grades 3–8 FCAT 2.0 Mathematics, Grades 5 and 8 FCAT 2.0 Science, and FCAT 2.0 Reading Retake include separate volumes for Session 1 and Session 2. • The braille tests for FCAT Reading Retake and FCAT Mathematics Retake are divided into Volume 1 and Volume 2.

16. Reminders • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. • District assessment coordinators must ensure that all school administrators, school assessment coordinators, test administrators, and proctors receive adequate training prior to test administration. • All personnel involved in test administration must read and sign an FCAT/FCAT 2.0 Administration and Security Agreement (corrected version provided online and in manual shipments). • Test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix C.

17. Reminders • Students may not have any electronic or recording devices including, but not limited to, cell phones and smart phones, at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. • If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. Students and parents must be made aware of this policy prior to testing.

18. Reminders • If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. • No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy. • If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student on a make-up day.

19. Reminders • A student with the accommodation of extra time must complete one session before continuing to the next session. • Test administrators are required to use ALL of the allotted time in each session and should not end a session early. • FCAT 2.0 Rulers for Session 2 only of Grades 3 and 4 Mathematics will be provided on perforated sheets with other test materials. Rulers must not be distributed for Session 1.

20. Reminders • There is only one Document Count Form for the Reading, Mathematics, Science, and Retake documents, including all special documents. • The accuracy of the NUMBER OF TO BE SCORED DOCUMENTS on Document Count Forms should be verified prior to returning materials. • An inaccurate number on the form will delay the scanning process.

21. Students to be Tested • In general, all Florida public school students enrolled in tested grade levels (Grades 3–10) participate in the FCAT/FCAT 2.0, per Section 1008.22(3)(c)8, Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level in which they are enrolled.

22. Students to be Tested Special Program Students • Make arrangements to test special program students (Home Education, Virtual School, McKay Scholarship, FTC Scholarship). • Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart on page 10 of the manual.

23. Students to be Tested English Language Learners (ELLs) • Per the Department’s Office of Student Achievement through Language Acquisition, all ELLs are expected to participate in statewide assessments. • All ELLs are expected to participate in the FCAT 2.0 Mathematics and Science tests no matter how long these students have been receiving services.

24. Students to be Tested English Language Learners (ELLs) • If an ELL has been receiving services in an English for Speakers of Other Languages (ESOL) program operated in accordance with an approved ELL plan for one year or less AND a majority of the student’s ELL committee determines that it is appropriate, the ELL may be exempt from this FCAT 2.0 Reading administration. • Exempt ELLs must participate in the English proficiency assessment or they will be counted as “not assessed” and this will impact the participation rate calculation.

25. Students to be Tested Students With Disabilities • All students with disabilities participate in the statewide assessment program by taking one of the following: • FCAT/FCAT 2.0 without accommodations, • FCAT/FCAT 2.0 with accommodations, or • Florida Alternate Assessment. • All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan. • See Appendix A of the manual for information regarding accommodations.

26. Elementary SchoolTest Materials

27. Preidentified StudentLabels • School personnel must adhere to the following policies as they prepare student materials: • Only the school assessment coordinator and school personnel designated by the building/site administrator may open the shrink-wrapped packages and affix labels. Secure books must not be opened. • Do not use student labels from previous administrations. • Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing. • All secure materials must be returned to locked storage and remain there until testing.

28. Preidentified StudentLabels • Verify that the student is still enrolled and will be tested. • Verify the information on the PreID Roster against the school’s student information database. • FOUR elements MUST be correct on a student PreID label: • Student name • Student ID number • District number • School number • Destroy labels in a secure manner if ANY of this information is incorrect. • If any other preidentified information (e.g., grade level) is incorrect, use the label.

29. Preidentified StudentLabels • Affix the label in the box in the lower left corner of the student grid sheet. • Do not remove labels once they have been affixed. • Do not place a label over another label.

30. Preidentified StudentLabels • If the student name, student ID number, district number, OR school number is INCORRECT on a USED answer document, the student must, under the supervision of the test administrator, transfer his or her exact responses into a replacement answer document. • Ensure the replacement document has the same form code if the replacement is one of the following: • Grade 3 Reading Test and Answer Book • Grade 3 Mathematics Test and Answer Book • Grade 4 Reading Test and Answer Book • Grade 4 Mathematics Test and Answer Book • Grade 5 Mathematics Test and Answer Book

31. Preidentified Student Labels • The test administrator must grid ALL DNS bubbles on the answer document that contains the incorrect label and return it with all other NOT TO BE SCORED materials. • The test administrator must then grid the correct student information on the replacement document. • If any student information is missing from a student label that has been affixed to a document, add the information by gridding the appropriate bubbles on the student grid sheet. Incorrect information on a student label CANNOT be corrected in this manner. • Do not use a preidentified document for any student other than the student for whom it is preidentified.

32. Security Numbers • A security number consists of a nine-digit number followed by a check digit (located in upper right corner of secure test books or test and answer books). • Written documentation of the number ranges must be maintained at all times during distribution and return of materials. • Pre-populated Administration Record/Security Checklists are provided with lists of security numbers for all secure documents assigned to each school • A blank copy of the checklist is provided in Appendix C of the manual

33. Security Numbers • As directed by the school coordinator, the test administrator may use the pre-populated Administration Record/Security Checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers. • Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing. • Security numbers of secure materials not already listed on the checklist (e.g., materials distributed from district overage) MUST be added to the record with the names of the students to whom the test materials are assigned.

34. Pre-populated SecurityChecklist • In Pearson Access: • Test Setup > Order Additional Materials and Tracking > Reports • Select “Security Checklist Detail” from the drop-down list

35. Test Invalidation • A test MUST be invalidated if either of the following circumstances occurs: • A student has an electronic device during testing. • A student is cheating during testing. • A test MAY be invalidated if one of the following circumstances occurs: • A student becomes ill and is unable to finish. • A student is not allowed the correct amount of time. • A error occurs in the administration of an accommodation. • An error occurs in test administration or procedures. • A student is disruptive during testing. • A student works in the wrong session.

36. Test Invalidation • District assessment coordinators should advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised. • When a student’s test is invalidated for any reason, return the invalidated test with the DNS bubble(s) gridded with all other TO BE SCORED materials. • More information about test invalidation and instructions for defective materials may be found on pages 20-22 of the manual.

37. Testing Location • The test should be administered in a room that has comfortable seating, good lighting, and sufficient workspace. • There must be at least three feet between students. • Make sure that students are not facing each other when seated at tables and are not in seating (stadium or staggered) that allows them to easily view other students’ answers. • Students may not have access to any unauthorized aids.

38. Required AdministrationInformation • Test Administrators must record and maintain the following Required Administration Information: • Students assigned to the room • Attendance information • Test group code • Unique security number of secure documents assigned to each student • Grade level • Signatures of test administrator and school assessment coordinator • Dates for when documents are received and returned

39. Seating Charts • An accurate seating chart must be maintained for each testing room for each test session. Seating charts must capture the following information: • the room name/number • student names and their location in the room during testing • date • session starting time • test administrator name • names of proctors (if applicable) • test group code • All seating charts must indicate the front and back of the room, as well as the direction the students are facing. • If students move around or change seating during a test session a new seating chart must be created.

40. Security Log A Security Log must be maintained for each testing room. Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

41. Test Administrator before testing • Assemble Materials • Test Administration Manual is needed on the day of testing to read scripts to students, to ensure accurate timing for test sessions, and as a reference to avoid testing irregularities. • Test Group Codes will be provided by your School Assessment Coordinator; a unique code must be provided to students for each session, as indicated in the scripts. • Test Administrator Checklist (located in Appendix C)

42. Test Administrator before testing • Assemble Materials (cont’d) • Signs (located in Appendix C) • Do Not Disturb (posted on entrances to the testing room) • Session (displayed for students) • Electronic Devices (displayed for students) • Security Log (located in Appendix C) • Seating Chart for each test session • Record of Required Administration Information • Pencils for students, if needed • Watch or Clock to keep accurate time during testing

43. Test Administrator before testing • Assemble Materials (cont’d) • Cover sheets (located in Appendix C) to separate test materials • Test Materials will be distributed on the day of testing

44. Test Administrator before testing • Sign and return an FCAT/FCAT 2.0 Security Agreement, which indicates that the test administrator: • Has received training • Has read the Test Security Statute and State Board Rule • Has read all applicable portions of the Test Administration Manual • Understands and agrees to adhere to all test security and administration policies and procedures • Sign and return a Test Administrator Prohibited Activities Form (certification numbers must be recorded on this form)

45. Test Administrator before testing • Communicate Testing Policies to Parents and Students • Electronic Devices Policy—If students are found with ANY electronic devices during testing, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing. • Leaving Campus—If students leave campus before completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. • Student Pledge—Students will be asked to sign a pledge prior to testing indicating that they will not give or receive unauthorized help during the test. If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated.

46. Test Administratorduring testing • Ensure that you have a Security Log, a seating chart, and a form to collect required administration information for your room. Maintain these documents during testing. • Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes. • Keep accurate time for each test session and display times for students.

47. Test Administratorduring testing • Supervise test administration and ensure the following: • Students are using only No. 2 pencils • Students do not have books, notes, scratch paper, or electronic devices of any kind (except approved four-function calculators, if applicable) during testing, even if they do not use them • Students have signed the student pledge • Students do not talk or make any disturbance • Students are working independently • Students are working in the correct session and recording their answers in the appropriate area

48. Test Administratorduring testing • It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing. • While you may encourage students to continue working, you may not talk with them about test items or help them with their answers. • If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work. • Test materials may not be returned to students once the materials have been collected.

49. Test Administratorafter testing • Make sure that each student returns his or her test and answer book, and indicate on your record of required administration information that each book is returned. • Report any missing test materials and/or test security irregularities to your school assessment coordinator immediately. • Ensure that the box in the top left corner of the student grid sheet has been completed by each student and that the gridded or preidentified information is accurate and complete. • Return all materials to your school assessment coordinator, as described on pages 236-237 of the manual.

50. School Coordinatorbefore testing • Receive Materials/Maintain Security • Box contents are listed on pages 238-239 of the manual. • Keep materials secure at all times. • No more than three individuals may have access to the locked storage area. • Do not open shrink-wrapped materials or begin preparing (applying student labels) more than one week prior to testing • Save the original boxes for returning special document materials. • Ensure that an adequate supply of working calculators is available prior to the beginning of test administration. • If you need additional materials or if you have questions, contact your district assessment coordinator.