GC University Lahore

1. GC University Lahore In Service Teachers’ Training Programme Role of the Registrar Office Presentation by the Registrar 11th December, 2007

2. 1. The Registrar shall be a whole time officer of the University and shall be appointed by the Chancellor on the recommendations of the Government which shall consider for this purpose a panel of three persons recommended by a Search Committee appointed by the Syndicate and headed by the Vice Chancellor on such terms and conditions as it may determine. 2. Under the general supervision of the Vice Chancellor, the registrar shall (i) Be the custodian of the common seal and the academic records of the University; (ii) Maintain a register of Registered Graduates in the prescribed manner;

3. (iii) Conduct elections of members to the various authorities in the prescribed manner; (iv) Be the Secretary of the Syndicate, the Academic Council, Advanced Studies and Research Board, the Selection Board and such other Committees. As may be prescribed; and (v) Perform such other duties as may be specified by the Vice Chancellor and other authorities from time to time. In addition the Registrar is responsible for the Intra-departmental co-ordination, Inter-departmental co-ordination and Inter-sectoral co-ordination.

4. The Staff: Registrar Dy. Registrar (Admin. & Establishment) Dy. Registrar (Academic) Dy. Registrar (Admission) System Analyst

5. Establishment Wing • Appointment on contract basis of Gazetted Staff • Appointment on contract basis of Non-Gazetted Staff • Recruitment of Gazetted / Non-Gazetted Staff • Leave Cases • Posting Case • Transfer Cases • Promotion Cases of Gazetted / Non Gazetted Staff • Seniority Cases • Increment Cases

6. Establishment Wing • G.P. Fund Cases • Pension Cases • House Rent Cases • Resignation / Termination Cases • Disciplinary Cases under E&D Rules • Re-Imbursement of Medical Charges • Retirement Cases

7. Academic Wing • To facilitate the meetings of the following Committees:- • Academic Council • Academic Committee • Board of Studies • Advance Studies & Research Board • To act as focal person for:- • National Internship Programme • NAVTEC • NTS • Higher Education Commission • SFAO

8. To look after the Staff of Academic Section, Computer Section and System Analyst Office. • To coordinate with all Academic Departments and to conduct official correspondence on academic matters. • To process Ph.D. admissions • To look after advertisements in daily Newspapers. • To look after Honours and Award system. • To assist the Registrar in preparation of GCU Calendar. • To plan the schedule for admission to F.A/F.Sc. 1st year, B.A/B.Sc. (Hons) 3rd year, M.Sc. Part-I / M.S / M.Phil Part-I Programme.

9. To supervise: • the change of subjects / group as per rules / policy. • the Printing of prospectus for new session with necessary amendments

10. Admission Wing • To deal with the for admissions (F.A/F.Sc 1st year, B.A/B.Sc (Hons) 3rd year, M.Sc. Part-I / M.S / M. Phil Part-I Programme) • To maintain the record of admitted students of F.A/F.Sc, B.A/B.Sc. (Hons), M.Sc & M. Phil Programme • To supervise of the staff of Admission/Enquiry Branch • To assist the Registrar in official/legal matters • To prepare the list of struck-off students • To prepare the list of students restored/re-admitted

11. Admission Wing • To supervise the preparation of GCU Timetable (in collaboration with Incharge Timetable) • To sanction leave / duty leave • To maintain attendance record. • To deal with the migration process • To deal with the registration. • To make correction of name, date of birth & marks as per revised result cards/certificate issued by the concerned Board/University • To supervise change of residential address of the students

12. Admission Wing • To supervise cases of students relating to cancellation of admission on the report of concerned Board/University after verification • To supervise cases relating to fine on account of discipline cases after the approval of the Vice Chancellor • Tutorial grouping of students • Meeting with parents regarding counseling of students and admission/re-admission • To deal with cases of students relating to migration /discharge certificate/NOC.

13. Admission Wing • To supervise cases of verification of result cards/certificates and registration of students • To supervise the cases of repeating of study course/semester/class by the students and to issue notification to the concerned departments/officers • To deal with the Eligibility/Ineligibility of students for examination

14. Overall Working Position Male Female

15. Total Teaching Strength

16. Designation wise List of Staff Working Under Tenure Track System

17. No. of Faculty Members having Scholarship for M.Phi/PhD and on study leave 25

18. System Analyst Office (SAO) Hardware SolutionsAll network related problems of whole registrar Office is handled and resolved by SAO.Software SolutionsDevelopment including analysis, Design and testing of all the computerized systems running in GCU.Admission SystemMaintenance (including data entry issues and reports generation issues) on daily, monthly and yearly basis as per requirement of the users.

19. System Analyst Office (SAO) Attendance SystemData Entry of all Strut-Off, Restoration students is done in SAOAll Reports/ Notices of strut-Off students are generates in SAOSolve End user Problems on daily basis.Time Table SystemWhole system handling is done in SAOData Entry (after coordination with Incharge Time Table )Generate Time table of all the students according to their subjects and classes

20. System Analyst Office (SAO) Changes are made on daily basis as per notifications are issued, and generate the new time table for that particular student.Distribution of section wise list to all departments for their attendance record.Fee SystemMaintenance (including data entry issues and reports generation issues) on daily, monthly and yearly basis as per requirement of the users. Financial AidMaintenance (including data entry issues and reports generation issues) on daily, monthly and yearly basis as per requirement of the users.

21. System Analyst Office (SAO) Scholarship SystemExamination SystemMaintenance (including data entry issues and reports generation issues) on daily, monthly and yearly basis as per requirement of the users.GCU Alumni SystemHuman Resource Management System (HRM)Maintenance (including data entry issues and reports generation issues) on daily, monthly and yearly basis as per requirement of the users.

22. System Analyst Office (SAO) Mailing SystemE-DataBankWhole system is under the use of SAO including its all 14 sub Modules.All Data entry, reports generation is done by SAO after coordinating with all departments (Academic/ Non-Academic).Generate Quarterly comprehensive report.BackUP and Recovery of Database ServerBackup is maintained on daily and weekly basis.

23. System Analyst Office (SAO) Proformas Handling/Chancellor Website upgradationExternal proformasAll proformas related to HEC, Ministry of Education and etc.Internal proformaAll proformas from all departments of GCU Chancellor Website upgradationUpgradation of chancellor website to update the information related to whole GCU..

24. System Analyst Office (SAO) Assessment of ApplicantsAssessment of all computer related applicants for their computer professional skills and qualification by SAO. For example Computer Operator, Office Secretary, etc.