♦ Web Portal Concept for Ellingsburg University ♦ Team Members

1. ♦Web Portal Concept for Ellingsburg University ♦ Team Members John Gregoire, Blake Hart, Brittany Henderson, & Jessica Holland Seattle University, Student Development Administration Program

2. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References Use the Navigation toolbar to explore the site. Click on any underlined links throughout the website to learn more about their function. Please click on My Community to begin your journey. Please Log On ID Number: 1357980 Password: ********

3. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Community Purpose To provide students with a communication tool that will offer them opportunities to connect with their community, explore their identity, and learn about other students’ experiences. This portal will provide a medium for club involvement and activity, service learning, and student expression. All staff and faculty will have the same portal access and will be encouraged to participate in the portal community. Proposed Content The following describes available links from within the My Community Link. Students may be accustomed to logging into secure areas from one source, therefore we should maintain multiple secure login zones. For example, if you enter My Registration from the My Services link, you enter the same secure area you would enter from the My Personal Profile link. The difference is that the navigation takes you directly to the registration section or directly to the personal profile information depending on the link of origin. Once a student is done registering they may browse the secure area and utilize any other secure services. Once they leave the secure area they are immediately logged out; lack of activity will prompt a computer generated log out. Note: The community access section will be monitored by a selected committee of staff, faculty, and students. They will have access to all community information including exclusive groups. In the event of grievance they will be responsible for assessing the material and recommending judiciary review. The initial group may me 9 (three of each) but should be altered if circumstances require it.

4. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Community Private Information Links These links access a secure portal domain My E-Mail My Personal Profile My Private Community My Journal Public Information Links

5. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Community Private Information Links These links access a secure portal domain My E-Mail My Personal Profile My Private Community My Journal Public Information Links • My E-Mail • E-mail should be outlook based and should have a personal calendar, contact and distribution lists, folders to save drafts, sent messages, etc. • The calendar and contact list should be compatible with most current digital planner programming (i.e. Palm Pilot or Sidekick) to allow for easy transfer of information.

6. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Community Private Information Links These links access a secure portal domain My E-Mail My Personal Profile My Private Community My Journal Public Information Links • My Personal Profile • To provide students, staff, and faculty a medium to alter and exchange valuable protected information • All administrative information (i.e. student contact information, class schedule, student ID number, transcripts, financial aid award letters, bills, etc.)

7. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Community Private Information Links These links access a secure portal domain My E-Mail My Personal Profile My Private Community My Journal Public Information Links • My Private Community • Allows students to access and manage all community involvement from one personal page. • The community concept will be described in community information. • Students can access a comprehensive community calendar here. This calendar displays every event, activity, or on-line meeting listed by each separate community the student is involved. It becomes an automatic comprehensive calendar for community activity.

8. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References • My Journal • To provide students a safe, internet accessible cache for their most intimate thoughts. • My Journal is a secure folder. • The folder can be copied from the secure area onto the student’s hard drive or personal disk, but can only be opened with the student’s portal login information. • Journal folders placed on home computers will automatically update information when students log in to the secure area including password changes and stored data. • No folder can be deleted from the secure area without the student’s permission. • Students are encouraged to use this personal information to keep thoughts, experiences, and ideas. Students may want to use it to secure scientific data, creative writing, or musical tablature. • The journal folder is intended to be used for long periods of time and is meant to be easily transferred from one technological medium to another as technology advances, therefore only text based content can be saved. Students may not save digital imagery, music files, or video files. My Community Private Information Links These links access a secure portal domain My E-Mail My Personal Profile My Private Community My Journal Public Information Links

9. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Community Public Information Links This information is available to anyone who has access to portal functions (if you are a student, staff member, or faculty member and you have a portal login) My Public Profile My Public Community My Chat Private Information Links

10. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Community • My Public Profile • To provides students an outlet to express their identity to the campus community. • Students may post a photograph and basic information such as age, club affiliation, or study abroad aspirations. • Students may maintain a public journal. • Students may design their page colors and format select personal buttons for page links. • They can attach (non-transferable) music files that will play when their personal page is viewed. They can also save files such as music that can be accessed by others and listened to when visiting their page. (This area is public, monitored, and subject to peer review. Students who utilize this page to proliferate obscene or offensive material will be subject to judicial action.) • They can list links to their community pages. • They can search and browse other students public profiles. • These pages are size controlled and monitored. Public Information Links This information is available to anyone who has access to portal functions (if you are a student, staff member, or faculty member and you have a portal login) My Public Profile My Public Community My Chat Private Information Links

11. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References • My Public Community • This section is designed as a forum for student interaction. • Students build friendships and community by creating forums on the my community section. Clubs, service learning groups, individual students, and anyone who has access to the portal can begin any community they wish through the portal site. • The community groups are much like yahoo groups. Students must fill out a simple online form or “community request” to IT services. Once a request is made, the student who created the forum becomes monitor. • Students may give monitor capability to others by contacting IT. • Any student may submit a content review request anonymously if they feel there is discretionary material within the portal community. • Communities can have both open and exclusive membership policies. • A public community calendar is accessible showing all non-exclusive community activity, such as public salons, game nights, and group fundraisers. My Community Public Information Links This information is available to anyone who has access to portal functions (if you are a student, staff member, or faculty member and you have a portal login) My Public Profile My Public Community My Chat Private Information Links

12. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References • My Chat • A monitored chat room capable of multiple topic forums. • Students may create forum topics such as an engineering student room. • The on-line chat room could be used for a faculty sponsored salon. • Faculty and staff could create chats to facilitate quick meetings and to conduct business. • Invitational chats could be created with a simple request form. The requesting party would be designated domain control of a chat room for a designated time period. No one would be allowed to access the secure chat during the allotted time. The chat would automatically close at the designated expiration time. • Notable public figures could be invited to monitored salon chats with students. This would allow students unparalleled access to the influential members of the world community. • Public meetings (such as student government meetings or open board of regents meetings) could be streamed to the chat site. Students could watch the meetings in real time as they occur. My Community Public Information Links This information is available to anyone who has access to portal functions (if you are a student, staff member, or faculty member and you have a portal login) My Public Profile My Public Community My Chat Private Information Links

13. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Academics University Academic Links To provide students with the ability to connect with all aspects of academia, both in and out of the classroom, at Ellingsburg University. My Academic Support My Classrooms My Residential Learning Communities My Academic Clubs My Academic Events My Classes My Majors

14. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Academics University Academic Links To provide students with the ability to connect with all aspects of academia, both in and out of the classroom, at Ellingsburg University. My Academic Support My Classrooms My Residential Learning Communities My Academic Clubs My Academic Events My Classes My Majors • My Academic Support • Links to advising web pages, writing center, tutoring center, on-line advising, on-line interest inventories, and degree audit

15. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Academics University Academic Links To provide students with the ability to connect with all aspects of academia, both in and out of the classroom, at Ellingsburg University. My Academic Support My Classrooms My Residential Learning Communities My Academic Clubs My Academic Events My Classes My Majors • My Classrooms • Link to the student’s courses, other students in the class, the professors, and online technology related to the course (i.e. integrated Angel website)

16. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Academics University Academic Links To provide students with the ability to connect with all aspects of academia, both in and out of the classroom, at Ellingsburg University. My Academic Support My Classrooms My Residential Learning Communities My Academic Clubs My Academic Events My Classes My Majors • My Residential Learning Communities • On-line RLC application process, room selection, and roommate search; list and contact information of other members of particular RLCs, calendar of programs and events happening within the RLCs.

17. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Academics University Academic Links To provide students with the ability to connect with all aspects of academia, both in and out of the classroom, at Ellingsburg University. My Academic Support My Classrooms My Residential Learning Communities My Academic Clubs My Academic Events My Classes My Majors • My Academic Clubs • Access to detailed calendar and schedule, contact information of other students in same clubs, club forum, and application and interest forms to join other clubs on campus.

18. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Academics University Academic Links To provide students with the ability to connect with all aspects of academia, both in and out of the classroom, at Ellingsburg University. My Academic Support My Classrooms My Residential Learning Communities My Academic Clubs My Academic Events My Classes My Majors • My Academic Events • Links to guest lectures, debates, salons, meetings, etc.

19. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Academics University Academic Links To provide students with the ability to connect with all aspects of academia, both in and out of the classroom, at Ellingsburg University. My Academic Support My Classrooms My Residential Learning Communities My Academic Clubs My Academic Events My Classes My Majors • My Classes • Personal class schedule separated by term, searchable course catalog, on-line syllabi, professor contact information, class list and contact information

20. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Academics University Academic Links To provide students with the ability to connect with all aspects of academia, both in and out of the classroom, at Ellingsburg University. My Academic Support My Classrooms My Residential Learning Communities My Academic Clubs My Academic Events My Classes My Majors • My Majors • List of majors and minors offered, links to other students within each major, calendar and list-serv for major related events, tips for choosing a major, and contact information of major advisor

21. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Services University Services Links To provide students with the capacity for online transactions with Ellingsburg University support services. My Orientation My Financial Aid My Testing My Class Schedule My Advisor My Registration My Transportation My Student ID Card My Student Records My Room & Board

22. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Services University Services Links To provide students with the capacity for online transactions with Ellingsburg University support services. My Orientation My Financial Aid My Testing My Class Schedule My Advisor My Registration My Transportation My Student ID Card My Student Records My Room & Board • My Orientation • Scheduled orientation date, on-line orientation, on-line student handbook, contact information for student orientation leader and orientation office

23. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Services University Services Links To provide students with the capacity for online transactions with Ellingsburg University support services. My Orientation My Financial Aid My Testing My Class Schedule My Advisor My Registration My Transportation My Student ID Card My Student Records My Room & Board • My Financial Aid • Financial aid status, printable financial aid forms, secure on-line submission of financial aid documents, links to FAFSA and scholarship websites and applications

24. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Services University Services Links To provide students with the capacity for online transactions with Ellingsburg University support services. My Orientation My Financial Aid My Testing My Class Schedule My Advisor My Registration My Transportation My Student ID Card My Student Records My Room & Board • My Testing • On-line test preparation, placement testing date, testing results, on-line career assessment resources, on-line personality and interest inventories

25. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Services University Services Links To provide students with the capacity for online transactions with Ellingsburg University support services. My Orientation My Financial Aid My Testing My Class Schedule My Advisor My Registration My Transportation My Student ID Card My Student Records My Room & Board • My Class Schedule • Current academic term schedule

26. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Services University Services Links To provide students with the capacity for online transactions with Ellingsburg University support services. My Orientation My Financial Aid My Testing My Class Schedule My Advisor My Registration My Transportation My Student ID Card My Student Records My Room & Board • My Advisor • Contact information for advisor, scheduled advisor appointments, printable forms for requests requiring advisor signature or approval

27. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Services University Services Links To provide students with the capacity for online transactions with Ellingsburg University support services. My Orientation My Financial Aid My Testing My Class Schedule My Advisor My Registration My Transportation My Student ID Card My Student Records My Room & Board • My Registration • Search for classes, add/drop, withdrawal, pay for classes, online registration, registration appointment time, completion of registration fills an electronic shopping cart with the books needed for each class

28. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Services University Services Links To provide students with the capacity for online transactions with Ellingsburg University support services. My Orientation My Financial Aid My Testing My Class Schedule My Advisor My Registration My Transportation My Student ID Card My Student Records My Room & Board • My Transportation • Buy parking permits and bus passes on-line, links to local bus, shuttle and airport websites, pay parking violations, request to appeal parking tickets

29. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Services University Services Links To provide students with the capacity for online transactions with Ellingsburg University support services. My Orientation My Financial Aid My Testing My Class Schedule My Advisor My Registration My Transportation My Student ID Card My Student Records My Room & Board • My Student ID Card • Request new card, submit photo for ID, put more money on student cards through secure site

30. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Services University Services Links To provide students with the capacity for online transactions with Ellingsburg University support services. My Orientation My Financial Aid My Testing My Class Schedule My Advisor My Registration My Transportation My Student ID Card My Student Records My Room & Board • My Student Records • Personal information, program of choice, transcripts, grades, payments on account

31. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Services University Services Links To provide students with the capacity for online transactions with Ellingsburg University support services. My Orientation My Financial Aid My Testing My Class Schedule My Advisor My Registration My Transportation My Student ID Card My Student Records My Room & Board • My Room & Board • On-line roommate and housing requests, change meal plan, make housing deposit, pay damages fees

32. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Future Planning Ahead Links To provide students and alumni of Ellingsburg University with academic and career planning assistance and to facilitate connections among alumni and current students. My Goals My Job Search My Resume & Portfolio My Alumni Connections My Post-Graduate Education

33. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Future Planning Ahead Links To provide students and alumni of Ellingsburg University with academic and career planning assistance and to facilitate connections among alumni and current students. My Goals My Job Search My Resume & Portfolio My Alumni Connections My Post-Graduate Education • My Goals • On-line worksheet for establishing academic, career and personal goals, links to outside resources

34. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Future Planning Ahead Links To provide students and alumni of Ellingsburg University with academic and career planning assistance and to facilitate connections among alumni and current students. My Goals My Job Search My Resume & Portfolio My Alumni Connections My Post-Graduate Education • My Job Search • Links to outside resources, Career Development Center planning tips

35. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Future Planning Ahead Links To provide students and alumni of Ellingsburg University with academic and career planning assistance and to facilitate connections among alumni and current students. My Goals My Job Search My Resume & Portfolio My Alumni Connections My Post-Graduate Education • My Resume & Portfolio • On-line creation and critique of resumes and cover letters, on-line portfolio for chronicling internship, assistantship, volunteer and leadership experiences

36. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Future Planning Ahead Links To provide students and alumni of Ellingsburg University with academic and career planning assistance and to facilitate connections among alumni and current students. My Goals My Job Search My Resume & Portfolio My Alumni Connections My Post-Graduate Education • My Alumni Connections • Connections to alumni in student-selected academic and career fields, scheduled alumni events

37. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References My Future Planning Ahead Links To provide students and alumni of Ellingsburg University with academic and career planning assistance and to facilitate connections among alumni and current students. My Goals My Job Search My Resume & Portfolio My Alumni Connections My Post-Graduate Education • My Post-Graduate Education • Links to graduate schools, on-line checklist for completing graduate applications, on-line preparation for MCAT, LSAT and GRE, links to outside resources for graduate test prep

38. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References Benefits of Creating an Institutional Portal • A proliferation of university web sites makes it difficult for students and faculty members to locate the information they need (Olsen, 2002). With an institutional portal, a student can conduct multiple transactions with the university in one sitting and receive customized information about university services and special events. • Posting campus wide alerts eliminates the need for mass e-mail messages that currently clog student and staff in-boxes and keeps all of us from getting to other important projects. • The time to begin creating a portal is here! In a 2002 survey by Edu-cause, institutional portals ranked fourth among the top-10 technology issues that college administrators expect to gain importance in the following twelve months (as cited in Olsen, 2002). • Institutions using a portal system have begun to see an increase in their retention of students in the first year (Olsen, 2002). • Creating a portal exposes hidden information problems. • Institutional portals increase student satisfaction on measure of institutional effectiveness, increase student access to student support services and increase operational efficiency (Harr, 2002).

39. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References Theoretical Justifications for an Institutional Portal • Vincent Tinto’s Theory of Attrition (1975)- Tinto suggests that there are key factors that influence student success. While some of these factors are outside the circle of institutional influence, university can positively or negatively influence other factors by its policies, procedures and system design. An institutional portal influences student success by providing students with the capability to articulate and clarify academic, career and personal goals (Goal Commitment); connecting students to the academic and social fabric of the university (Institutional Commitment); facilitating the process by which students make meaningful connections with peers and faculty members and provide students with the resources needed to successfully meet the academic rigors of the university (Academic Integration); and increasing the sense of community among students, alumni, faculty and staff (Social Integration). • Chickering and Reisser’s Seven Vectors of Identity Development (1993)- The institutional portal addresses elements of social and intellectual aspects of well-being. The design of the institutional portal allows students at all developmental levels to develop competence and engage in satisfying interpersonal relationships. • Sanford’s Challenge and Support(1966)- For students to grow, they must be presented with challenges balanced by support. The institutional portal allows for individual variations in student support as they confront the challenges of entering the university, becoming a more autonomous being, integrating themselves into the community and exiting the university.

40. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References Best Practices • University Web Portals • The University of Texas at Austin – UTOPIA (http://utopia.utexas.edu/) • Indiana University – OneStart (https://onestart.iu.edu/my-prd/Portal.do) • Le Moyne College – ECHO (http://echo.lemoyne.edu/start/main.asp) • Major Portal Developers • WebCT (http://www.webct.com/) • PeopleSoft (http://www.peoplesoft.com/corp/en/public_index.jsp) • Angel (http://www.angellearning.com/)

41. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References Planning and Implementation Team • Director of Residential Life or designated Residence Life staff member • Orientation Programs Director • Enrollment Services staff member • Registrar or designated staff member • Security/Transportation office staff member • Advising staff member • Technology staff member • Student member • Career Development Center Coordinator • Dean of Students • Employment specialist • Alumni Services staff member • Alumni Association member

42. Navigation My Community My Academics My Services My Future Benefits of an Institutional Portal Theoretical Justifications Best Practices Planning & Implementation Team References References Chickering, A. W. & Reisser, L. (1993) Education and identity (2nd edition). San Francisco: Jossey-Bass. Harr, G.L. (2002). Connections: A comprehensive student portal. Concept paper and proposal. Florida Community College at Jacksonville, Florida. ERIC Documents Reproduction Service, NO. ED474411. Olsen, F. (2002). The power of portals. Chronicle of Higher Education, 48 (48), 32. Sanford, N. (1966). Self & society: Social change and individual development. New York: Atherton Press. Tinto, V. (1975). Dropout from higher education: A theoretical synthesis of recent research. Review of Educational Research, 45, 89-125.