N CEXTEND1 Grade 11 Training 2015-16

1. NCEXTEND1 Grade 11 Training 2015-16

2. STC will receive an email with the Google Drivelink to access the sample administration videos Grade 10 ELA and Grade 8 Science Videos can ONLY be used to train assessors Distribution of these videos is permitted ONLY from the LEA TC to the STC and from the STC to assessor Distribution from teacher to teacher is NOT permitted Do not email to staff NCEXTEND1 Administration Videos

3. Google Drive • To access google drive: https://drive.google.com/a/cms.k12.nc.us • Username: full CMS email address (last.first@cms.k12.nc.us) • Password: initial default password is Cm$ and last five digits of SSN (Cm$12345) • After logging into Google Drive, select Shared with Me (on the left toolbar) to see the video links • For more information about CMS google accounts: https://sites.google.com/a/cms.k12.nc.us/googleappsforeducation

4. Test Security Training Requirements These policies are located in the NCEXTEND1 Assessment Guide and the NC Test Coordinator’s Handbook Follow the same NCDPI rules as discussed today for:

5. Added emphasis for NCEXTEND1: Cannot disclose contents of the test or discuss with colleagues or students Cannot help students by indicating answers or rephrasing test questions Test materials must be distributed to assessors immediately before testing and returned immediately after testing Cannot reproduce test materials in any manner Test Security

6. Test administered one-on-one No estimated or maximum administration time Test time unique to each student Assesses NC Extended Content Standards for Common Core/ Essential Standards Grade 11 test includes 15 total questions 5 English, 5 math, and 5 science questions Test Overview

7. First time 11th graders only Note on School Test Schedule if this excludes any students from testing Documented in current IEP Significant cognitive disability Instructed in NC Extended Content Standards in ALL assessed content areas Eligible hospital/ homebound students should be included in testing Assessor and proctor required Materials checked out in morning and back in same day after testing Student Eligibility

8. Scheduling • Grade 11 Test Window: March 1 -15 • Do not have to test as first activity of morning • No instructional activity related to content prior to testing • Must check materials out immediately before testing and check them back in immediately after testing • Cover or remove hallway and classroom displays related to content • Use Testing Do Not Disturb sign • Check test rooms prior to testing each day

9. Administered individually to each student One assessor and one proctor required Assessor Administers the test and interacts with the student and test materials Student’s primary teacher for assessed content Certified staff member Read Assessment Guide and sample scripts Proctor Monitors the test, may assist with student needs if necessary (e.g. medical) Familiar with the student being tested May not be a relative of student being tested NCEXTEND1 Roles

10. Assessor Training • Testing Code of Ethics and Test Security • Assessment Guide and NCEXTEND1 Administration • Local Procedures • Practice with sample script • Sample assessor script (Appendix of Assessment Guide) • NCDPI NCEXTEND1 site (Test Information Sheets, Released Forms, Glossary) www.ncpublicschools.org/accountability/policies/tswd/ncextend1 • Sample video link will be shared via Google Drive; can only be shared by STC not by teachers

11. X1 Assessment Guide • Grade 11 Script, pg. 51 • Use the break script at any time

12. Script in Assessor Books must be followed verbatim All items must be presented to students in a standardized manner (e.g. response cards lined up the exact same way) All items must be presented to students All test items and response choices are read aloud to students by the Assessor for the Grade 11 test NCEXTEND1 Administration

13. The Assessor may use the student’s name at any time during testing Positive reinforcement and redirection techniques (thumbs up, good job) may be used to maintain engagement May not give indication of correct/ incorrect response by student Positive Reinforcement/ Redirection

14. Follow accommodations documented in IEP Built-in breaks at discretion of Assessor May take breaks if needed for any student and at any time during the test Can test in one or multiple sessions or days Utilize Review of Accommodations Used During NCEXTEND1 Testing form for each student and subject Accommodations

15. Accommodations • Braille • Order by emailing StateAndFederalPrograms • Large Print • Assessor creates large print manipulative cards only (under secure conditions) • AT Device • Needs to be documented for state test use, even if used everyday • Multiple Testing Sessions • Document if typically used or if specific schedule needed • Can take a break at any time

16. Adaptations to Manipulative Cards • Adaptations to Manipulatives documented in IEP for NCEXTEND1 • Adaptations may be made up to 2 weeks before testing in secure group setting (3 school staff members) • Only manipulative cards may be previewed • All adaptations are secure test materials • All adapted materials must be returned with testing materials • Even adaptations made in error

17. Adaptations to Manipulative Cards • If specific adaptation not listed in AG, email State and Federal Programs for approval • Examples specified in Assessment Guide: • For student response modes (attaching cards to communication board or switch) • For visual impairments (enlarging cards, raising lines for drawings, colored cards) • For substituting objects for manipulative cards (using an actual ball for a card that says “ball”) • Objects may be substituted for pictures only if used as method of responding • Student-specific symbols may be substituted for pictures only if used in instruction

18. Students may respond using their regular method of response (e.g. verbally, pointing, eye gaze, AT devices) Students have up to two opportunities to respond to each item If correct on response 1, go to next item If incorrect on response 1 (or no response), remove card according to Assessor Book and give student second opportunity If student selects multiple cards, score as incorrect Student Responses

19. Student responses are recorded directly in Assessor Book After testing, assessor enter the responses from the Assessor Book in NC Education under secure conditions 2 points awarded for correct answer on trial 1 1 point for correct answer on trial 2 0 points for incorrect answer/ no response Recording and Entering Student Responses

20. Stimulus Cards Sample Item Stimulus Card Card A Card B Card C

21. Trial 1 SAY: (Stimulus) “Here are 5 counters. Which card shows the same number of counters as this card?” Present the response cards in the following order (Card A, Card B, Card C). SAY: “Which card has the same number of counters? Which card shows the same number of counters?” Record student response below and follow directions to continue with Trial 2 or next item. Sample Item

22. Fill In Trial 1 Student Response Here Card A Remove Card A, Trial 2 Card B Go to the next item. Card C Remove Card C, Trial 2 No Response Remove Card A, Trial 2 Sample Item

23. Trial 2 SAY: (Stimulus) “Here are 5 counters. Which card shows the same number of counters as this card?” Present the remaining response cards in the following order If Card A was removed Present Card B then Card C. If Card C was removed Present Card A then Card B. SAY: “Which card has the same number of counters? Which card shows the same number of counters?” Record student response below and continue to next item. Sample Item

24. Fill In Trial 2 Student Response Here Card A Go to the next item. Card B Go to the next item. Card C Go to the next item. No Response Go to the next item. Sample Item

25. Read NCEXTEND1 Assessment Guide Attend training session Read and follow test security procedures Practice with script Know how to recognize and report testing irregularities- All irregularities reported in OTISS Know local testing procedures Know how to provide needed accommodations Make student-specific adaptations to manipulatives (under secure conditions) Prepare testing environment Before Test Day Procedures

26. Verify exact number of materials upon receipt Ensure required test materials are provided All required materials must be provided, even if student does not routinely use (i.e. calculator) Follow uniform process of administration Use positive reinforcement to maintain engagement Test Day Procedures

27. Count and return ALL test materials Complete Review of Accommodations Used During NCEXTEND1 Testing form and place in IEP folder Enter information in NC Education under secure conditions Enter student test responses Enter notes/ feedback, if applicable Enter accommodations provided, if applicable After Test Procedures

28. After Test- Data Entry Options • Test Responses must be entered in NC Education under secure conditions • Assessor transcribes, another school staff member verifies, and a third observes • All 3 sign front cover of test book • Recommended Data Entry Schedule: • Assessor returns materials to STC immediately after testing • Meet with NCEXTEND1 TA at a separate time • Assessor checks materials out and enters test responses and accommodations in NC Education under secure conditions • STC confirms data entry in NC Education before assessor checks materials back in • Responses are locked daily at 7pm

29. Teacher Kits Shipped in plastic bag Contain Manipulative Cards per subject Paper- clipped with paper label Cards are numbered (i.e. 1-48, 2-48) Contain Selection Book for ELA Reused across students Looks the same as Assessor Book Assessor Books NCEXTEND1 Materials Received • Inventory materials and fax packing list Teacher Kit bag will NOT contain Assessor Books

30. NCEXTEND1 Materials Procedures • Returned to the Scoring Center at ACCESS Check-In • Schedule on SharePoint • Separate table for NCEXTEND1 and CCRAA Materials Check-In • Pack original boxes • Top: Packing List(s) • Used Assessor Books • Student Name, ID #, 3 signatures • Teacher Kits • Unused Assessor Books • Securely destroy (shred) used scratch paper at school or return at bottom of box • NCEXTEND1 Assessment Guides may be retained for Grade 10 testing in May/ June

31. Ncextend1 data processing guideSteps to complete in nc Education

32. Data Processing Guide Includes all steps for STC & Assessor • Submit NCEXTEND1 Eligibility Verification Forms √ • Create and Approve NC Education Accounts √ • Confirm Student List √ • Match Assessors √ • Enter NCEXTEND1 Test Responses a • Enter Accommodations Provided a • Verify Completion of Testing and Data Entry √ Already completed a Completed by Assessor

33. The Grade 11 student list should be accurate, but is not a roster Ignore the Grade 10 student list in NC Education at this time Confirm student’s grade level Email State and Federal Programs if there are errors in the student list 3) Confirm Student List

34. Select course from NC Schools tab Select Assessor Matching Under the Assessor 1 column, select the ASSESSOR’s name from the appropriate drop-down box 4) Match Assessors

35. Must be entered under secure conditions Assessor enters, another school staff member verifies, and a third observes Choose the student’s response for each item (Card A, B, C, No Response, or Not Used) Enter Item Feedback Error messages for data entry errors Verify and confirm scores to display Accommodations page 5) Enter Test Responses

36. Test responses will not be saved until accommodations are entered May choose multiple accommodations or select “No Accommodations Provided” Once submitted, Data Entry Complete shownunder status Records locked daily at 7pm 6) Enter Accommodations

37. 7) Monitor Completion • School Test Coordinator’s Responsibility • NCEXTEND1 Data Entry Reports • Assessor Matching • Student Responses- Grade 11* *Student Response report reflects Accommodations Entered. No separate report for accommodations.

38. Contact: StateAndFederalPrograms@cms.k12.nc.us SharePoint: Shared Documents > State Testing Information > NCEXTEND1 NCDPI NCEXTEND1 site Test Information Sheets, Released Forms, and Glossary www.ncpublicschools.org/accountability/policies/tswd/ncextend1 Do not email the NC Education Help Desk unless directed to do so by State and Federal Programs