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ERP Stabilization Update

Get insights into ERP stabilization progress in PeopleSoft with updates on training, HR, payroll, and more for FY08. See project plans, bug resolutions, and staff recruitment highlights.

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ERP Stabilization Update

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  1. ERP Stabilization Update PeopleSoft

  2. Introduction • Stabilization Progress • ERP Highlights • Process Resolution • Focus on improvements for FY08

  3. Stabilization Progress • Project Plan • Bugzilla

  4. Project Plan

  5. Bugzilla

  6. ERP Highlights • Training • Human Resources& Benefits • Payroll • Accounting • Accounts Payable • Purchasing • Technology

  7. Training • Training is on-going • Classroom and online • Principal training • Payroll summer training • Bookkeeper/Secretary training • Open labs • Back-office staff

  8. Human Resources& Benefits • Reappointments completed for FY08 • Mass Salary update process implemented for several employee groups • Recruitment process improvements • eBenefits scheduled for October Go-Live

  9. Payroll • District staff are running payrolls. • Employees who have been identified as overpaid have been notified and selected a repayment plan. • Re-design of the contract pay process is on schedule for next year.

  10. Accounting • Accounting periods closed through February • Payroll distributed through April • Enables us to pull data for reporting (grants) • Validation of data is behind schedule but underway

  11. Accounts Payable • Paid 162,049 invoices totaling $742,757,823 • Only 793 invoices over 45 days old totaling $3,301,256 • A new process for paying invoices for goods (when schools are out) has been implemented • Invoice scanning is being implemented to improve communication for next year

  12. Purchasing • Issued 19,732 purchase orders totaling $702,789,415 • 22 vendors represented in the marketplace • Dual year requisitioning in place

  13. Technology • Established performance team to address system issues • Disaster Recovery procedures are in process • Bundles and Patches

  14. Bundles & Patches • HCM Bundles/Patches – September • FIN Bundles/Patches – October • Testing environments are currently being prepared for these projects. • HCM has not applied any patches since Go-Live (July 1, 2006). • FIN implemented ten bundles available last fall. Currently there are six more available.

  15. Staffing • HR/Benefits/Payroll (HCM) General Manager has been hired as of May 31st • Nine of the ten PeopleSoft specific positions approved by the Board have been filled. • The Functional Specialist in Payroll remains open.

  16. Process Resolution • Issue Identified • Subject Matter Experts (SME) analyze issue • Bugzilla • PeopleSoft Case • Project Plan - Scope

  17. ERP Stabilization Update • Questions

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