California High School Exit Examination (CAHSEE)

1. California High School Exit Examination (CAHSEE) Test Administration Training 2014-15 Test Site Coordinators 3:30 – 5:30 P.M. September 29, 2014 September 30, 2014 900 High Street, Rear Dock

2. Presenters • Ramona Burton • Director of Assessment • Tom Schao • State Testing Specialist

3. Presentation Objectives • General Updates • What’s New • Overview of CAHSEE • Maintaining Test Security • Test Site Coordinator, Test Examiner, and Proctor Responsibilities • Resources • Questions and Answers

4. General Updates • No changes to CAHSEE content or administration • for 2014–15: • Five administrations • Dates and guidelines available at • http://www.cde.ca.gov/ta/tg/hs/cahsee14testdates.asp • Content for English-language arts and • mathematics based on content standards • adopted by the State Board of Education in 2003 • Grade ten census administration used in • calculating Adequate Yearly Progress to meet • federal requirements

5. What’s New • Administration Training Video posted on ETS CAHSEE Web site at: http://www.ets.org/cahsee/about • Performance Roster and Demographic Summary Reports are available for download through CAHSEE Online. • Student demographic data changes for CAHSEE are made through CALPADS

6. Overview of CAHSEE

7. CAHSEE Purpose • Improve student achievement in public high schools and ensure that students who graduate from public high schools can demonstrate competency in reading, writing, and mathematics

8. CAHSEE Content • The CAHSEE has two parts: • English-language arts (ELA) • State content standards up to grade ten • Mathematics • State content standards in grades six, seven, and Algebra I

9. CAHSEE Requirement All students, except for eligible students with disabilities, must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive a California public high school diploma.

10. CAHSEE Requirement The CAHSEE requirement can be satisfied by: • passing the examination, or • for eligible students with disabilities, meeting the exemption requirement pursuant to California Education Code (EC) Section 60852.3, or • receiving a local waiver pursuant to EC Section 60851(c).

11. OUSD CAHSEE Administrations 2014-15 For testing schedules, go to: http://www.cde.ca.gov/ta/tg/hs/admin.asp

12. CAHSEE Testing Opportunities • Grade ten: one time (February or March) • Grade eleven: *two times • Grade twelve: *at least three, but up to five times • Adult students: *three times * May participate in successive administrations.

13. Approximate Testing Times

14. Maintaining Test Security

15. Maintaining Test Security • To ensure test security, LEA coordinators must: • Read, agree to, sign, and return the Test Security Agreement to ETS • Ensure all test site coordinators read and sign the Test Security Agreement and all who have access to the secure test materials should also read, sign and agree to the Test Security Affidavit

16. Maintaining Test Security (Continued)

17. Maintaining Test Security (Continued)

18. Maintaining Test Security (Continued) • Keep materials in secure, locked storage • Establish and maintain procedures that will prevent cheating • All test examiners, proctors, and other school personnel must be properly trained; they must also sign and submit a Test Security Affidavit • The wide use of cell phones and text messaging requires test examiners and proctors to be extremely vigilant • The return of test booklets and materials must be monitored closely

19. Maintaining Test Security (Continued) • It is important to inform students before and during testing that if they are found cheating or to have compromised the security of the examination, their test results may be invalidated.

20. Maintaining Test Security (Continued) • Compromising the security of this examination includes the use of cell phones, electronic pagers, music players, and all other electronic devices during the test administration. • If any of these devices are used, for example, to take pictures of CAHSEE test materials to post on social media Web sites, then test results may be invalidated and not scored.

21. Maintaining Test Security (Continued) • Handle potential testing irregularities. Call ETS and the CDE to report security breaches or test administration incidents • Cooperate with GCS Field Research (formerly Global Compliance Services) when they conduct security audits: • Before testing • During testing • After testing

22. Test Site Coordinator Responsibilities TSC

23. Before Testing TSC • Attend training • Send signed Test Security Agreement and Affidavits to LEA coordinator • Read the responsibilities and procedures in the “test site coordinator” section of the LEATSCM

24. Before Testing (Continued) TSC • Inform parents, students and teachers about the testing schedule • Inform teachers about their students’ attendance at the testing session • Work with your LEA coordinator to resolve problems

25. Before Testing (Continued) TSC • Organize and supervise all activities necessary to conduct testing at school site • Collect signed Test Security Affidavits from all who have access to test materials • Control inventory. • Use Test Site Security Tracking Form and Inventory Form-Test Site

26. Before Testing (Continued) TSC Sample Test Site Packing List. This form shows all the materials your school site boxes contain.

27. Before Testing (Continued) TSC Sample Inventory Form Test Site. This form helps you to account for all test booklets.

28. Before Testing (Continued) TSC • Receive test materials • Conduct an inventory of all materials within 24 hours of receipt • Look at sequence numbers written on top of the boxes and make sure all boxes are accounted for • Box 1 of 10, 2 of 10, etc.

29. Follow the checklist for Inventorying Test Materials at the Test Site (pg. 24 of the LEATSCM) Save original boxes for return shipments Contact LEA Coordinator with additional material requests Before Testing (Continued) TSC 29

30. Before Testing (Continued) TSC • Keep test materials secure (Test booklets, Audio CDs, Answer Documents, etc.) in sealed boxes in a locked storage space at all times when not in use for test administration • Test booklets are shrink-wrapped in sets. Do not remove the shrink-wrap until absolutely necessary.

31. Before Testing (Continued) TSC • Train test examiners and proctors • Include the following: • Responsibilities of test examiners and proctors • Security of test materials • Active monitoring of students during testing • Watch for electronic devices • Testing schedules and locations • Preparation of test locations for test administration • Arrangement for proctors, as required

32. Before Testing (Continued) TSC • Train test examiners and proctors (continued) • Information about students who have accommodations/modifications in IEP or 504 plan • Directions for Administration-Special Test Versions manual • Verification of student’s identity • Distribution of test materials • Assistance with directions • Administration of the test

33. Before Testing (Continued) TSC • Train test examiners and proctors (continued) • Completion of score codes • Collection of, and accounting for, all test materials • Scheduling and procedures for returning test materials to test site coordinator

34. Before Testing (Continued) TSC • Prepare answer documents • One answer document must be submitted for each student testing • If using Pre-ID service, prepare blank answer documents for recently enrolled students who have not passed one or both sections • VOID documents for students who are no longer enrolled or who were incorrectly included in the Pre-ID file

35. Before Testing (Continued) TSC Prepare and distribute test materials using the Inventory Form-Test Site

36. During Testing TSC • Actively monitor the test administration • Visit each testing room to make sure administration scripts are being read word-for-word • Ensure students have sufficient time to test • Ensure proper monitoring of breaks and extended breaks taken during testing, such as lunch

37. During Testing (Continued) TSC • Be prepared for emergency situations, restroom passes, etc. • Document testing incidents and potential test security breaches • If applicable, complete the Test Administration Incident Report Form and/or the Test Security Breach Report Form. • Ensure compliance with all examination procedures

38. Maintaining Test Security (Continued) TSC • It is important to inform students before and during testing that, if they are found cheating or to have compromised the security of the examination, their test results may be invalidated.

39. Maintaining Test Security (Continued) TSC • Compromising the security of this examination includes the use of cell phones, electronic pagers, music players, and all other electronic devices during the test administration. • If any of these devices are used, for example, to take pictures of CAHSEE test materials to post on social media Web sites, then test results may be invalidated and not scored.

40. During Testing (Continued) TSC • Administration Reminders: • Scratch paper is not allowed. • Do not allow students to use extra • paper to answer their ELA writing tasks. • All responses to math and ELA items, • including writing task, must be recorded • with No. 2 pencil on a single answer • document. • Do not use a pre-ID answer document • from one administration for another.

41. During Testing (Continued) TSC • Administration Reminders (Continued) • Do not use correction fluid on any answer documents. • Do not use paper clips, tape, staples, or glue on the answer documents. • Do not attach removable “self-stick” notes to the answer documents.

42. During Testing (Continued) TSC • Administration Reminders (Continued) • Do not disassemble or pull pages out of the multi-page answer document or insert additional pages. • If an answer document is damaged, the answers must be transcribed onto a new one and all student fields must be hand-marked.

43. During Testing (Continued) TSC • Testing variations: • Provide accommodations and/or modifications to eligible students if specified in their IEP or 504 plan • Provide identified English learners authorized test variations if regularly used in the classroom

44. After Testing TSC • Collect all examination materials after each test session • Verify that all test materials from test examiners are accounted for • Put the scorable answer documents in a secure place between test sessions

45. After Testing (Continued) TSC • Prepare answer documents for return • Inspect for stray marks • If a student has a Pre-ID answer document, check to make sure the fields that were not Pre-ID are filled in. • If a student is new or does not have a Pre-ID answer document, all data must be hand-marked.

46. After Testing (Continued) TSC • Check answer documents • Check that Box 3 Score Code is completed on all scorable answer documents

47. After Testing (Continued) TSC • Check Box 24 Accommodations and Modifications • Test examiner must grid Box 24 Accommodations and Modifications codes if any were actually used. • Test site coordinator’s or designee’s signature is required to confirm that accommodations and/or modifications were offered whether used or not.

48. After Testing (Continued) TSC If used, the correct code must be hand-marked on the answer document.

49. After Testing (Continued) TSC • Transcribe student answers as required: • If any student marks answers anywhere other than in the answer document as a condition of his or her IEP or 504 plan, an authorized person must transfer the answers to the answer document exactly as produced by the student. • If a student uses more than one answer document, answers must be transcribed into a single document. Pages from two documents may not be physically combined.

50. After Testing (Continued) TSC • VOID an answer document if: • The document has been damaged. • It is a Pre-ID document for a student who is no longer enrolled in the LEA. • A student has used more than one answer document and the answers have been transcribed onto another that has already been included in the scorable materials.