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Welcome to the Wonderful World of Web-Calendar

Welcome to the Wonderful World of Web-Calendar. The New School Calendar (SPC) System. 1. * PLEASE HOLD QUESTIONS UNTIL END OF PRESENTATION *. Default & School-Level Calendar Requirements. Key: LEA & Calendar Codes. LEA 001. { No School-level Calendars }. Default Calendar 005.

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Welcome to the Wonderful World of Web-Calendar

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  1. Welcome to the Wonderful World of Web-Calendar The New School Calendar (SPC) System 1 * PLEASE HOLD QUESTIONS UNTIL END OF PRESENTATION *

  2. Default & School-Level Calendar Requirements Key: LEA & Calendar Codes LEA 001 { No School-level Calendars } Default Calendar 005 All Grades Default Calendar 220 As Required LEA 015 All Grades Default Calendar 500 School Calendar 002 School Calendar 012 School Calendar 040 LEA 033 Default Calendar 700 School Calendar 001 All Grades Default Calendar 240 Default Calendar 040 2

  3. School Calendar “Record Set” Event Record (Type 20, 30, 40, 50, or 60) Event Record (Type 20, 30, 40, 50, or 60) Event Record (Type 20, 30, 40, 50, or 60) Event Record (Type 20, 30, 40, 50, or 60) Event Record (Type 20, 30, 40, 50, or 60) Event Record (Type 20, 30, 40, 50, or 60) Event Record (Type 20, 30, 40, 50, or 60) Event Record (Type 20, 30, 40, 50, or 60) Event Record (Type 20, 30, 40, 50, or 60) Event Record (Type 20, 30, 40, 50, or 60) Type 10 – Basic Calendar Record Type 10 – Basic Calendar Record • First Day of Class • Last Day of Class • Instructional Minutes Per Day • Number Periods • Number Semesters • Applicable Grades Event Record Types: * Type 20: Teacher-Only Day * Type 50: Emergency Day * Type 30: Holiday * Type 60: Added or Make-up Time * Type 40: Early Dismissal Day 3

  4. Type 10 - Basic Calendar: Potential Instructional Time 281 Calendar Days 281 Calendar Days 375 Instructional Minutes 375 Instructional Minutes Measure of Student Instructional Time 4

  5. Reflecting "Events" That Affect Available Instructional Time Scheduled Holiday Teacher Only Day Emergency Days Early Dismissal Day 60 20 30 40 50 5

  6. Web SPC: Different - - But Not Too Different oSchool Calendar File Format (SPC001) Has Not Changed oUploading Calendar File Replaces All Existing Calendars oTwo Levels of District/School Users: oLEA View - Look, Extract, Don’t Touch ! oLEA Update - “View” Capabilities + Upload + On-Line Modifications oAccess Granted: oView - Any Existing School Calendar, Any LEA, Any Year oUpdate: 1) View Any Calendar, Any LEA, Any Year Plus 2) Upload, Change, Delete Your Active Session Calendars oAccess &Level Assignment Controlled by Local LEA Security Coordinator 6

  7. School Calendar (SPC) System Basic Purpose: Source for editing dates reported within Student Information System (SIS) records. Examples: Enrollment and edit dates; disciplinary actions; etc. Other Uses:Calculating average daily attendance (ADA), average daily membership (ADM), and monitoring compliance with legislated minimum requirement for instructional time (i.e., equivalent to 177 days of instruction X 360 instructional minutes per day). Collection Cycles: Planned Calendars: Opens mid-August thru late in following February. Processing Period 1 – Supports October 1 (MFP) SIS Data Collection NEW ! Processing Period 2 – Supports LEADS Data Collection Processing Period 3 – Supports February 1 (MFP) SIS Data Collection Roll-Over Actual Calendars: Re-opens early May thru late July / early August. Processing Period 9 – Supports End-of-Year SIS Data Collection 7

  8. New Entry Point Calendar https://leads.doe.louisiana.gov/ptl/ 8

  9. LEA View <=Select Year <=Select Processing Period (Oct 1, LEADS, Feb 1, EOY) <=Select LEA (District or Agency) <=Select All Calendars, District Calendars, or Specific Calendar for LEA View-Report-Export Any Calendar From Any LEA * *Fine Print:Only EOY (PP9) calendars will be available for years prior to 2008-2009; and only the Feb (PP3) calendars from earlier this school year. 9

  10. 1 2 3 . . Etc. 10

  11. Reports Make Selection 11

  12. 12

  13. Export Data 13

  14. Created ASCII Text file in SPC001 Format 14

  15. Export Data 15

  16. Creates comma delimited grade file for all calendars, LEA 006 16

  17. Export Data 17

  18. Creates comma delimited event file for all calendars, LEA 006 18

  19. LEA Update 19

  20. { Update: Slide 1 of 4 } Restricted to Your Existing Calendars Make Your Selection 20

  21. { Update: Slide 2 of 4 } 3 1 2 21

  22. { Update: Slide 3 of 4 } 5 4 22

  23. { Update: Slide 4 of 4 } Delete grade or select & add from dropdown list 23

  24. Make Selections 24

  25. Delete or select/add grade from dropdown list; then press “Update Grades” or “Cancel” 25

  26. { Add: Slide 1 of 3 } Make Selection Press to add new calendar 26

  27. { Add: Slide 2 of 3 } • Enter Basic Calendar (Type 10) data first. Clicking “Add” creates first record of calendar set. • Continue creation and adding of Event Records. As records are added to list, options for “Edit” and “Delete” appear at right of each record. • When all records have been created, click “Validate”. 27

  28. { Add: Slide 3 of 3 } If errors are identified, correct using edit – delete - add functions then re-validate. If no errors, press “Next” to add grades using same process as for “Update Grades.” 28

  29. Delete Enter & Verify Selections for Calendar to be Deleted. Select calendar code 29

  30. Delete Confirm this is correct calendar to be deleted. If correct calendar, press “Delete” 30

  31. Upload Upload Upload Browse 31

  32. View Upload Status 32

  33. View Errors Generate Error Report Export Errors 33

  34. School Calendar Error Report (Saves as PDF) 34

  35. Exported Errors (Comma Delimited File) 35

  36. View School Calendar Input Data Note: This exports data from the selected upload file; which may or may not be the same as calendars currently on Web-Calendar database. 36

  37. Good To Go ! Update, Add, & Delete Locked When System Is Closed To Update / Change No Processing Period has been defined for the school year selected. You will not be able to view the calendar data for this school year. (i.e., for update, add, or delete) 37

  38. When System Is Closed To Update / Change You CAN still view, obtain reports, print, and extract prior uploads. You cannot upload data at this time. There is no open Processing Period. 38

  39. School Calendar System (SPC) User’s Guide: http://www.louisianaschools.net/lde/pair/1212.html Question & Answers: { Will Post As PDF At Same WebPage } Contact: Robert.Robbins@La.Gov (225) 342-3619 39

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