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Oregon Aviation Board Meeting

This is a summary of the Oregon Aviation Board Meeting held on October 19, 2017, including updates on the COAR Grant Program, MWESB Brief, and Director's Calendar.

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Oregon Aviation Board Meeting

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  1. Oregon Aviation Board Meeting October 19, 2017 12-3 pm • Oregon Department of Aviation Office • Pendleton, OR

  2. Consent Agenda • October 19, 2017 Board Meeting Minutes • Next Aviation Board Meeting- January 18, 2018 • Location TBD • Director’s Calendar

  3. Public Comments

  4. MWESB Brief • Heather Peck • Minority-Owned, Woman-Owned or Emerging Small Business

  5. COAR Update • Nohemi Ramos

  6. Aviation System Action Program (ASAP) Aviation Board Meeting October 19, 2017

  7. OVERVIEW • Critical Oregon Airport Relief Grant Program (COAR) • COAR grant cycle I - 2016-17 Recap • COAR grant cycle II - 2017-18 Update • Next Steps • Questions

  8. COAR Grant Cycle I2016-2017

  9. COAR Grant Cycle I • March 7, 2017 the State Aviation Board unanimously approved the list of projects. • 30 Projects at 20 airports worth $1.6 million were funded. • Timing issues resulted in a delay of the grant agreement process. • Director Swecker allowed for reimbursable items back to March 7, 2017.

  10. COAR Grant Cycle 1 cont. • April 2017 to present: Staff issued award letters and executed grants. • As grants began to execute, more money became available. • We are pleased to say we were able to fund 3 additional projects at 3 airports! • Carry over into COAR 2018: approx. $53k

  11. Redmond Municipal Airport2017 COAR project: Aviation Fuel System

  12. Twin Oaks Airpark2017 COAR project: Taxiway Rehab

  13. COAR Grant Cycle II2017-2018

  14. Statewide Applications

  15. You are Here! COAR Cycle 2017-18 Timeline

  16. COAR Grant Cycle II • ODA e-Grants: • First year for the software. • 1st cycle applications were added and airports were able to renew data and resubmit unfunded applications. • Incomplete applications were granted 3 business days to correct items. • ODA received 59 applications approximately $5.9M • Approx. $1.5M for the 2017-18 COAR Grant Cycle

  17. What is Next? Open Grants: • Requests for reimbursements • Monthlyprogress reports • Inspections • Closeouts 2017-18 Grant Applications: • ACT review • ARC recommendations • Aviation Board approval Aviation Board: • Software training – January 2018 • Review applications & ARC recommendations – February 2018 • Approve project list for COAR funding - March 2018

  18. Questions?

  19. Executive Session • Per ORS 192.660 (2)(e) To Deliberate Real Property Transactions • Per ORS192.660(2)(f) To Consider Written Advice from Attorney

  20. Vote – Airport Real Estate Transaction • Matthew Maass

  21. Vote – Limitation Increase for McDermitt State Airport

  22. Director’s Update • Director’s Brief • Corragio Update • Aviation Appreciation Month • Board Calendar

  23. Director’s Update • Director/Board Calendar • Mitch to represent Aviation for Joint Committee on HB 2017 (Transportation Bill) • ODOT Audit on Internal Controls • Governor’s Aviation Proclamation • November E Board Limitation Increase • McDermitt Runway Renovation over limitation • Coraggio Strategic Planning Update • 17 Oct 10 am Portland • 30 Oct 12 pm Salem • INSITU Visit -16 October • Seattle ADO meeting - 26 October • Meeting with Sen Johnson – 18 October

  24. Planning DivisionUpdate

  25. Operations Division Update

  26. Administration Division Update • The Annual Performance Progress Report (APPR) agency performance measured against legislatively approved Key Performance Measures (KPM). • KPMs changes can be made during Budget Development –Deadline April 2018

  27. Administration Division UpdateKPMs • 1 Percent of runways in good or better condition. - • 2 Percent of runways meeting or exceeding approach surface standards. - • 3 Number of State Airports with current Inspections. - • 4 Percentage of total Federal Funds obligated or spent. - • 5 Customer Service - Percent of customers rating their satisfaction with the agency’s customer service as “good” or “excellent”: overall customer service, timeliness, accuracy, helpfulness, expertise and availability of information. • 6 Percent of aircraft registered - • 7 Percent of pilots registered – Will be Removed • 8 Percent of total best practices met by the board.

  28. Administration Division Update • Final Step in 17-19 Budget Process • LAB Legislatively Approved Budget Completed on 9/15/17

  29. Administration Division Update • Budget Process Re-cap • Agency Starts with CSL and Adds POPS • ARB Agency Request Budget- Approved by Board • Biennially, even numbered years, Sept 2016 • GRB Governor's Recommended Budget Signed May 17 • LAB Legislatively Adopted Budget –Sept 17 • Changes between Session E-board

  30. Coraggio Update Strategic Planning Dates • Session 1, Completed September 1st at 12pm to 3pm, • Vision - we reached consensus on a Vision Statement: “An Integrated Aviation System the Benefits all Oregonians” • Mission - the team developed two draft Mission Statements, and Coraggio has drafted three additional statements for consideration at our next session. • Reputation - the team distilled reputation to six words, which we’ll further refine in subsequent planning session. • Position - the team also took a first cut at selecting top ‘competitors’ to ODA, and distilling what distinguishes them from your agency. • Session 2, September 21that 12:30 to 3:30pm, ODA Conference Room, Salem, OR. • Session 3, October 3rd at 10am to 1pm • Session 4, October 17th at 10 am to 1pm • Session 5, October 30th at 12pm to 3pm

  31. Adjourn

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