1 / 0

Performing Effective Market Research with GSA Acquisition eTools

Performing Effective Market Research with GSA Acquisition eTools. Performing Effective Market Research with GSA Acquisition eTools. Charles M. Lee, Jr. and Elizabeth Belenis Slater Customer Service Directors U.S. General Services Administration. May 15-17, 2012. Agenda.

kaycee
Download Presentation

Performing Effective Market Research with GSA Acquisition eTools

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Performing Effective Market Research with GSA Acquisition eTools

    Performing Effective Market Research withGSA Acquisition eTools Charles M. Lee, Jr. and Elizabeth Belenis SlaterCustomer Service DirectorsU.S. General Services Administration May 15-17, 2012
  2. Agenda GSA Schedule Overview GSA eTools and Market Research Best Practices Resources for the Procurement Community
  3. GSA Schedule Basics Grouping of similar or comparable supplies and/or services IDIQ Fixed Price Contracts with competitively awarded orders More than 19,000 contracts in place 80% awarded to small business concerns – Agency gets socioeconomic credit, including 8(a)
  4. Multiple Award Schedules A flexible fit when procuring: Commercial Products Commercial Services See Section 12, page 89 for a List of GSA Multiple Award Schedules.
  5. Key Features Evergreen contracts Price reductions New technology Blanket Purchase Agreements (BPAs) Contractor Teaming Arrangements (CTAs) Options on orders Open market items See Section 8 for BPAs, Section 9 for CTAs, Section 3 for options and Section 7 for open market items.
  6. Small Business Set Asides Contracting Officers, at their discretion, may set aside orders and BPAs for small business and the following small business subcategories: 8(a) business development participants HUBZone small business SDVOSB EDWOSB WOSB concerns eligible under the WOSB program
  7. Supplies Agency inventoriesExcess from other agencies Federal Prison Industries AbilityOne agencies Wholesale stock programs (GSA/DLA/VA) Federal Supply Schedules Commercial sources Priorities for Use in Federal Acquisition Services AbilityOne agencies Federal Supply Schedules Federal Prison Industries or commercial sources See Section 1, pages 14-15.
  8. FedBizOpps.gov
  9. Schedule Contract Process Two Years of Relevant Experience Requirement Respond to Standing Solicitation Past Performance and Responsibility Financial Capability Examination Most Favored Customer (MFC) Pricing Negotiations
  10. Getting Local Vendors Under Contract http://www.gsa.gov/gettingonschedule http://www.aptac-us.org/new http://www.gsa.gov/sbu
  11. Ordering Procedures FAR 8.405-1Ordering Procedures for Supplies and Services Not Requiring a Statement of Work FAR 8.405-2Ordering Procedures for Services Requiring a Statement of Work Products and Simple Services Services See Section 3, page 21.
  12. Without a SOW – FAR 8.405-1 Schedule contract supplies (products) and fixed-priced services for a specific task Threshold considerations(FAR/DFAR) What does the government think is important for award?(Evaluation factors)
  13. With a SOW – FAR 8.405-2 Schedule contract services priced at hourly rates SOW Library http://www.gsa.gov/sowlibrary Threshold considerations(FAR/DFAR) What does the government think is important for award?(Evaluation factors)
  14. Selection and Award Best Value Continuum:From price predominates (Low-Price Technically Acceptable) to technical past performance predominates
  15. Limited vs. Sole Source FAR 6.302Other Than Full andOpen Competition FAR 8.405-6Limited SourcesJustification and Approval See Section 3.
  16. GSA eTools and Market ResearchBest Practices Perform effective market research by using these GSA eToolstogether!
  17. Advantages of AdvantageWhen researching any commodity or service, the first market research tool suggested is GSA Advantage!® Enhanced search capabilities, including for services All-in-one – search, identify, compare, meet FAR requirements and order Easy to meet sustainability goals
  18. GSA Advantage!
  19. Environmental Page
  20. NESHAP EPEAT PRIME Low VOCEPA Primary Metals Free GSA’s Green Icons on GSA Advantage!® CPG Compliant Energy Star FEMP WaterSense BioPreferred SNAP Approved
  21. Use eLibrary when you need to: Review the backbone of a supplier contract – solicitation, clauses, contractor catalogs and pricelists Perform a cross-schedule search Identify vendors within a particular geographic location
  22. http://www.gsaelibrary.gsa.gov http://gsaelibrary.gsa.gov
  23. GSA eLibrary 899
  24. Contract Information
  25. GSA Contracts Online
  26. View Contract Clauses
  27. Limitations on Subcontracting
  28. GSA Contracts Online
  29. View Clause Exceptions
  30. GSAeLibraryKeyFeatures
  31. Cross-Schedule Search
  32. Cross-Schedule Search
  33. Cross-Schedule Search
  34. Cross-Schedule Search
  35. Cross-Schedule Search
  36. Contractor Listing-Cross Schedule Search
  37. What is eBuy? eBuyis an online Request for Quotes (RFQ) tool that allows federal buyers to obtain quotes and issue orders for products and services offered by sellers on: GSA Multiple Award Schedules (MAS) GovernmentwideAcquisition Contracts (GWACs) Multi Agency Contracts (MACs)
  38. What is eBuy used for? Determining sources of supply through MAS (Request For Information) Issuing RFQ for complex requirements or combination product/service or just services (highly customizable, attach requirements) Obtaining volume discounts beyond contract pricing for high quantity or high dollar purchases
  39. What are the benefits? RFI – An excellent market research tool Streamlined acquisition process – Ease of use Valuable communication/feedback between CO/vendors Increased competition through transparency feature Paperless environment (green) Notification of award/non-award
  40. RFI vs. RFQ:Best Practices and Conditions for Use RFQ Precise specifications and/or SOW exist Known competition exists Selection criteria have been developed RFI Used for market research purposes and for the exchange of information with industry prior to the receipt of proposals One means of obtaining and collecting information about capabilities within the market to satisfy requirement needs Helps determine if adequate competition exists
  41. eBuy Results Less than three responses? We may have a situation where competition is sparse, but before we make that determination, we need to review our RFI/RFQ.
  42. eBuy RFI/RFQ Review If the answer to any of the following questions is “yes,” competition may be unnecessarily limited: Is the SOW narrowly defined with overly restrictive specifications or performance standards? Were the specifications overly specific, limiting sources to a single manufacturer? Is the order written in such as way to as create a continuous arrangement with the incumbent contractor?
  43. eBuy RFI/RFQ Review If the answers to all preceding questions were “no:” We have met our competition requirements. Document the file.
  44. Roadmap for Greening Your Acquisitions Use market research to learn about green options Determine relevant questions and issues Think through the environmental lifecycle of the product or service Determine eco-labels or industry standards Plan an acquisition strategy – GSA has many! Green your requirements Include green evaluation factors when applicable Share your successes!
  45. Use EPA Guidelineshttp://epa.gov/epp GSA recommends the use of EPA’s Environmentally Preferable Purchasing guidelines: Environment + Price + Performance = EPP Pollution prevention Lifecycle perspective/multiple attributes Comparison of environmental impacts Environmental performance information
  46. Market Research Understand requirement completelyAsk form, fit and function questions Identify salient characteristics Sustainability requirements Acquisition options
  47. Practical Market Research Example>Environmental Impact Analysis
  48. GSA Advantage!
  49. GSA Advantage!
  50. EIS
  51. Texas
  52. Army
  53. GSA Advantage! Search Results
  54. GSA Advantage! Contractor List
  55. GSA Advantage! Contractor Information
  56. GSA Contract
  57. GSA eTools and Market ResearchBest Practices Perform effective market research by using these GSA eToolstogether!
  58. GSA eLibrary 899
  59. GSA eLibrary Search Results Summary
  60. Environmental Consulting Services
  61. List of Companies
  62. GSA eTools and Market ResearchBest Practices Perform effective market research by using these GSA eToolstogether!
  63. 899-1
  64. Step 1. Assign Category and Select Vendors
  65. Step 1. Assign Category & Select Vendors
  66. Step 2. RFQ Information 682
  67. Process Recap Requirements analysis Acquisition options GSA eTools GSA Advantage!® Search using keywords Examined contractor capabilities eLibrary – Geographic sort RFI vs. RFQ determination eBuy to issue an RFI or RFQ eLibrary – Contracts Online query and evaluation Award – SPS, PD2, ConWrite, eContracts, DPACS, etc.
  68. Practical Market Research Example>Copier/Printer/Scanner
  69. Multifunction Machine GSA Advantage! Welcome
  70. GSA Advantage! Search Results - Products 4274
  71. color Search Results - Products 1335
  72. GSA Advantage! Search Results - Products Energy Star Compliant Items 543
  73. GSA Advantage! Search Results – Products 25 ppm 1200 dpi 12
  74. Product Detail
  75. GSA Advantage! FOB Definitions
  76. GSA Advantage! Contractor Information
  77. Capitol Supply
  78. GSA eLibrary Search 75 75
  79. GSA eLibrary Schedule Summary
  80. Browse Contractors
  81. 75
  82. The Office, Imaging and Document Solution
  83. Step 1. Assign Category & Select Vendors
  84. Step 2. RFQ Information 490
  85. Process Recap Requirements analysis Acquisition options GSA eTools GSA Advantage!® Search using keywords Examined contractor capabilities eLibrary – Geographic sort RFI vs. RFQ determination eBuy to issue an RFI or RFQ eLibrary – Contracts Online query and evaluation Award – SPS, PD2, ConWrite, eContracts, DPACS, etc.
  86. Contracting Resourceshttp://www.gsa.gov/schedules MAS Desk Reference Training Videos on eBuy BPAs and Team Arrangements Small Business Set Aside Facts
  87. GSA Events…in your area Webinars, on demand Community pages – Join and find additional webinars and useful posts from contracting professionals throughout the Federal Government. Contracting Resourceshttp://interact.gsa.gov masHELPdesk@gsa.gov
  88. Additional Resources GSA Global Supplyhttp://www.gsaglobalsupply.gsa.gov Network and Telecommunication Services Contractshttp://www.gsa.gov/networkservices Governmentwide Acquisition Contracts (GWACs)http://www.gsa.gov/gwacs
  89. GSA Customer Service Directorshttp://www.gsa.gov/csd
  90. Questions?
More Related