Schedule Management: H2H and P6

Schedule Management: H2H and P6 September, 2010 For Alaska DOT & PF Cathy Hastie HDR Engineering, Inc. 503-201-1836 chastie@hdrinc.com

Highway to Highway Schedule Process • Collaborative Schedule Building Session with Key Stakeholders • Baseline Approval by Executive Oversight Committee • Monthly Progress Updates • Weekly “To Do” lists and other reports • Project Execution refined based on P6 Forecasts

Cyclical Process Execute Plan Report Control

PM Best Practices • Cost loaded, updated schedules • Ability to forecast and analyze cost and timing trends • Ability to state Cost to Complete and Cost at Completion • Earned Value, SPI, CPI – comparing unlike projects with a universal measuring stick • Scalability

P6 Features • Roles and Resources • Security Profiles • Work Breakdown Structure • Task or Resource Specific Calendars • Robust Baseline Feature • Multiple Types of Percent Complete • Earned Value Features • Custom Layouts • Customizable fields

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Benefits of Successful Project Management Supports accountability and transparency Increases stakeholder trust and confidence Accommodates projects at all organization levels Manages change Balances competing resource demands Provides consistent methodology for performance measurement Enhances communications Identifies and quantifies risks

P6 Possibilities • Program-wide roll ups for cost and time • Portfolios specific to each user • Single server-based database for consistency and control • Secure web access for offsite users or consultants

LU Strategic Strategic Objectives Objectives Portfolio Portfolio Program Program Project Project Track and Report at Any Level

WSDOT’s Program-Wide Goals Using P6 • Improved Project Management • Transparent Project Data • Cost and Time Tracking and Accountability • Industry-Standard Software and Best Practice

Department-Wide Processes • Consistent use of terminology • Standardized coding • Development and use of templates • A central location for resources and roles • Processes developed for sharing files

Primavera’s “Web P6” • Allows offsite, secure access to project schedule and cost • One-stop status of the project data that is most important to the user • Individual projects or multi-project portfolios • Multiple personalized “homepages” per user, as needed • Allows links to websites, images or other web-based data

MS Project vs P6: MS Project • PROS: Easy to use for simple, non-cost loaded schedules; Interfaces well with other MS products; Costs less • CONS: Does not enforce scheduling discipline; Many users never learn to use it correctly and will get incorrect answers without realizing it; Cumbersome for handling projects over a few hundred activities; Single user capability is inadequate for managing project groups; Cost loaded updates can be very difficult

MS Project vs P6: P6 • PROS: Comprehensive planning and standardization across projects; Sophisticated, trusted resource and cost management; Endless combinations of sorting, grouping and summarizing data; Multi-level security for sensitive resource and cost information management; Has large, sophisticated user base, excellent technical support, online help and training; Some large construction Owners insist on P6 • CONS: Costs more; Training required for complicated features; Care required when using - no “save as” feature

Schedule Management: H2H and P6