NROTC Scholarships

1. NROTC Scholarships 2014-2015 NROTC Program Updates and Reminders Mr. Tom Glazer March 2014

2. Topics • Program Changes • Timeline • System Generated Emails • Selection • Placement • Medical • Advice • Applicant • Interviewer • Oh, By the Way… • Who do I contact • Don’t, Don’t, Do Not…

3. FY14 Program Changes • Must have minimum SAT/ACT scores to be eligible • Top 10% waiver no longer in effect • Student may be a member of an NROTC Unit and apply to the national board • College Program MIDN are now eligible to apply to national board • 30 college credit limits still in effect • New Forms • Officer Interview form • Counselor evaluation form • Application Check Sheet • Processing Checklist • Application Checklist • ISR Checklist • Better visibility on location of application • “NSTC Received” means we have received the hard-copy part of the application. • Due to number of apps received it may not become “Board Ready” for a few weeks.

4. FY14 Program Changes • Email to all applicants • System generated when they submit • Tells them • They must take additional action • Contact their Coordinator • Conduct officer Interview • Complete forms • Monitor status on website • Contact CGO if they have any problems • Updated Contact Tab on public facing website • NROTC Coordinators must validate height and weight on the application checklist

5. Application Timeline All Applicants Notified of Decision Electronic App Closes 31 Jan First Board 26 Aug Last Board 7 Apr Electronic Application Opens College Signing Deadline SEP MAY 1 Apr JUNE AUG SEPT • Mar Completed Package to OD Deadline Complete Electronic Application Selectees Report to College Complete all Application Requirements Medical Exams and Qualification College Admission Decisions Senior Year Summer following Senior Year Junior Year Summer following Junior Year

6. System Generated Emails • Email to all applicants that have started but have not accessed their application recently • Generated 30, 60, 90 days since the last time the application was accessed • Tells them • They have not complete their application • They must complete and submit by 31 Jan in order to be considered • Contact their Coordinator if they have questions • Email to all applicants who have started but have not submitted their application • Generated 30 and 10 days prior to website closing • Tells them • They have not complete their application • They must complete and submit by 31 Jan in order to be considered • Contact Coordinator if they have questions

7. Scholarship Selection Notification Process • “Select scores” are set and then decreased throughout the year • Many students go into “Pending Decision” status for multiple boards • When website closes (31 Jan): • First “non-selects” announced • No additional/update info is accepted • Applicants are kept informed through the website • https://www.netfocus.netc.navy.mil/nrotc/candidate_app/status_scholarship.aspx • At Recruiter Level for Processing • At NRC level for Processing • At NSTC, for Processing • At NSTC, Board Ready • Application is being reviewed by the board but no decision has been made.

8. Placement • Each NROTC Unit has a scholarship cap • Navy & Marine • In-state and Out-of-State • Initial placement is done by OD based on: • Individual’s preferences • Quotas available. • First Choice school is not guaranteed!!! • If a unit is full – can be placed on the wait list. • Need written request from applicant • Limited to 3 wait lists • Wait list is limited to 25 • If applicant has a placement issue they must contact NSTC placement office: • pnsc_nrotc.placement@navy.mil

9. Medical • Once selected, DODMERB is notified that applicant needs a physical • DODMERB notifies Concorde • Concorde contacts applicant and schedules physical • DODMERB may PQ or NPQ • If NPQ, BUMED may recommend waiver • If CNSTC approves waiver – good to go • If CNSTC disapproves waiver – end of the line • Once PQ, must notify Unit if medical condition changes • If not PQ by start of semester • Will have to pay tuition up front but may be reimbursed if eventually PQ. • Useful websites: • www.dodmets.com • www.dodmerb.tricare.osd.mil

10. Be thorough and complete in application Answer both questions Project activities for senior year Provide details of activities not listed in application Apply to all college choices (5) Be realistic in school choices Do not wait for selection decision to apply to colleges Ensure contact information is correct and current Issues considered by the Board: Character Leadership Athletics Physical fitness Academics Service Advice for applicants

11. Advice for the Officer Interview • Interview is EXTREMELY important in selection process • MAKE A RECOMMENDATION! • Conduct in person if possible • Do not repeat application information • Enhance application with additional information obtained during interview • Marks should be justified by words • Check for cut and paste errors

12. OBTWs • Know who your Interviewers are and that they know what they are doing • Use NROTC Unit personnel if possible • Nurse Option is not a path to be a Doctor. • Navy Option can be a Doctor but it’s a very, very small number that are asked to go. • No update material accepted after website closes (31 Jan) unless requested by CNSB via our CGO. • Requests to change Program Option must be received a week before website closes. • Don’t hold packages, process as soon as you can.

13. OBTWs • Must process all qualified applicants who “hit” submit before website closes. • If not, make sure you can document why not. • Refer non-qualified applicants to CGO office to discuss other scholarship/commissioning options • Update the contact roster on the website • College credits/transcripts. • For those students currently in college, credits count and transcripts are required for: • Up through the Spring term for those submitting after May. • Up through Summer term for those submitting after August. • Up through the Fall term for those submitting during January.

14. OBTWs • Applicant’s name must appear on the SAT/ACT score sheet • Name can not be handwritten. • Transcripts must be dated and signed or have the school seal • Questions on SOU and Debarment forms must have applicants hand written initials not typed or “X’s”. • Ensure Recruiter contact info is correct on the application check sheet • Copies –if you can’t read it or are having a hard time reading it, don’t send it. • The Board Members won’t be able to read it and will ask for better copies causing a delay in the selection decision

15. OBTWs • Officer Interviews: • An SNSI/NSI can do the Officer Interview OR the Other Teacher evaluation but they cannot do both. • SNSI/NSIs are not Math teachers or Counselor so they can't do those evaluations. • If parents are military; can’t do the Officer Interview •  Teacher Evals: • A "regular" teacher can do a Teacher evaluation AND (if dual-hatted) do the Counselor evaluation. • Home-Schoolers: • Mom and Dad can only do one each, someone outside the family has to do one of the three: • Math-Mom, Other-3rd person, Counselor-Dad • Math-Mom, Other-Dad, Counselor-3rd person

16. OBTWs • Physical status is updated on the NROTC website daily via a link from the DODMERB website. So we see the same status you or the applicant sees. • If an applicant contacts you and ask about the status of their physical, ask them if they have logged on these websites to check their status. • www.dodmets.com • www.dodmerb.tricare.osd.mil •  If not, tell them to check there first. •  If they have checked and they have been in the "pending waiver" status for about 3 months, then have them send an email to: • pnsc_nrotc_medical@navy.mil • Stating that they have been waiting for a waiver determination for 3 months and want to know what the delay is. •  We’ll find out what’s happening and respond to that email.

17. OBTWs • Ensure correct graduation date is entered on the checklist • If an application is missing something we’ll notify you • App flagged in the system with note regarding missing info • If we get the correction, we’ll continue to process application • If we don’t hear back from you, we’ll return the electronic portion of the application to NRC • You lose credit for that application • Know who the NROTC POC’s are in your area? • They want to do the Interviews • Know who the NJROTC POC’s are in your area? • Area Manager • SNSI/NSI

18. Who do I contact? • CNRC LCDR Pederson (901-874-7684) • Stacking Report • Quotas/goals • Move app from one NRD to another • NETPDTC (Carol Heckert or Scott Martin) • Flag colors • System issues • Un-submit O/Is & teacher evals • netc.helpdesk@navy.mil • “NROTC website/admin Issue” in the subject line

19. Who do I contact? • OD2 • Before application is submitted • Candidate Guidance Office: • 1.800.NAV.ROTC, Option 3, Ext 0,1,2 or 3 • pnsc_nrotc_cgo@navy.mil • After submitted but before selected • Updates/changes, requests to withdraw or change program • Selection Office: (850)-452-3981/9393 • pnsc_nrotc_applications@navy.mil

20. Who do I contact? • OD2 • After selected • Questions about placement or a school change request • Placement Office 850-452-9419/9380 • pnsc_nrotc.placement@navy.mil • Medical or Nurse questions • Medical Office 850-452-9388 • pnsc_nrotc_medical@navy.mil

21. Don’t, Don’t, Do Not… • Let an applicant ship to RTC prior to a decision being made on application • Needs to withdraw in writing • Let your phone roster go stale • Ensure voice mails are set up • Have unprocessed applications after 7 Mar without a good (defendable) reason • Make promises you can’t keep • Specific board • Placement • Present “The Big Check” without verifying: • Accepted the scholarship • Admitted to school • Physically Qualified

22. NROTC NSTC Perspective Questions for Mr. Tom Glazer