KOM Riga 27th-29th November 2013

1. Welcome MEDEA Kick-off meeting Riga, 27th -29th November 2013 KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

2. ACADEMIC ASPECTS KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

3. PROGRAMME • Mobility scheme • Cohorts • Target Group • Application process • Selection process • Home validation • Host evaluation • Selection committee • Information to applicants • Before arrival • Upon arrival • Academic follow up KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

4. MOBILITY SCHEME KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

5. COHORTS KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

6. TARGET GROUPS KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

7. APPLICATION PROCESS • The calls for application will be made public through the project website and the partners’ communication campaigns. • All the applications are submitted online via the project website www.ema2-medea.com • Application in 4 steps : • Personal data • Mobility choices : 2 choices by students • Documents to upload (Cv, motivation letter, level certificate, etc.) • EACEA requirement and submission : acknowledgement of receipt KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

8. SELECTION PROCESS • - Clear procedures with common selection and admission criteria • Transparency and equitable treatment • Online validation by home & coordinator and evaluation by host • - Minimum Requirements for Selection document: • To be signed by the coordinator on behalf of the partnership • - Minutes of the Selection Committee & Board (signed by all partners) • To be sent with the 1st Progress Report (by 1/09/2014) KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

9. HOME VALIDATION • Who ? • TG1 : Home Institution • TG2 : Coordinating team • TG3 : Coordinating team • What ? • First screened on a technical basis • Eligibility check of the applicants (degree, nationality, etc.) • Indicative score can be given by the Home • How ? • Online the project website / 3 steps : • Eligibility criteria of the EACEA • Evaluation criteria : Academic merit; Motivation; Language skills • - indicative score out of 100 • 3. Results + comments KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

10. HOST EVALUATION • Who ? • Host institution • When ? • Once the Home completes the validation. If student not validate online by the Home no evaluation by the host. • Email sent by the academic coordinator to the different departments. • What ? • Evaluation and grading of each application on a standardized scale. • 1st choice mandatory – 2nd one optional ? • How ? • Online the project website / 3 steps : • Reminder of the validation of the Home • Evaluation criteria : Academic merit; Motivation; Language skills • - indicative score out of 100 • - Comments • 3. Results KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

11. SELECTION COMMITTEE Who ? One member by partner When ? Once a year – the number of the cohort will depend on the number of applications What ? Grant holder final selection regarding the Host evaluation and the mobility scheme. The mobility scheme defines our budget we have to respect it. How ? Transparency of the selection process & equitable treatment of application. In case of equal scores, priority will go to: 1. Gender balance 2. Disadvantaged groups in TG1 and 2 (disabled or economically disadvantaged) 3. Distribution over partners KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

12. INFORMATION TO APPLICANTS Who ? Coordinating institution – Online When ? 1 week after the selection committee. Student have 1 week to confirm their participation Which documents ? Acceptance letter : coordinator Financial certificate : coordinator Insurance certificate : coordinator Welcoming letter : HOST Once student accepted the grant, each Host university has to give the practical information for their venue. AT THE SAME TIME SELECTED CANDIDATE HAVE TO START AS EARLIER AS POSSIBLE VISA PROCESS. KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

13. BEFORE ARRIVAL Services and facilities for grantees Travel ticket Management by the European universities Welcoming and hosting: • housing facilities • coaching and counselling • social integration Language courses KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

14. UPON ARRIVAL Student/staff learning agreement - BEFORE ARRIVAL : - Signed and approved by : the student the Home and the Host HEI - necessary for academic recognition Student/staff agreement: - Signed by the host institution and the student/staff - Rights and obligations - Scholarship amount and modality of payment - Reference to the learning agreement and ToR Arrival notice - Signed by the student TEMPLATES WILL BE AVAILABLE ONLINE KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

15. ACADEMIC FOLLOW UP • Academic tutoring of students • Studies/ carrer guidance • Recognition of the study period KOM Riga 27th-29th November 2013 With the support of the Erasmus Mundus programme of the European Union

16. THANK YOU FOR YOUR ATTENTION!