Annual Meeting 1/30/2013

1. Annual Meeting 1/30/2013

2. Agenda • Responsibilities of Board Officers • Nominations / Elections • Treasurer’s Report • State of the HOA • 2012 Accomplishments / Ongoing Projects • 2013 Planned Events • Homeowners Responsibilities • Section Mayors • Questions

3. HOA Board of Directors • Chairman – Chris Hernandez (term ending) • President – Ed Diego • Director – Dave Bryner • Secretary - Sheila Milburn • Treasurer – Sarah Brant (term ending) Committee Chairs Chris Hernandez: BOD Sarah Brant: Finance Ed Diego: Grounds Dave Bryner: Architectural Control Sheila Milburn: Communications *Updated since the meeting

4. HOA Board Responsibilities • Chairman • Preside over meetings • Field homeowner complaints • Tree removal / Contracts • President • Landscaping • County issues • Builder issues • Director • Nominations committee chair • Architectural committee chair

5. HOA Board Responsibilities • Treasurer • Collect assessments • Settlement/House Sales • Pay bills • Maintains financial records • Secretary • Record meeting minutes • Schedule meeting rooms • Assemble agenda

6. Nominations and Election • Homeowners wishing to hold office • Short brief of why the homeowner would like to serve on the Board • Voting by ballot • Positions up for election • Board of Directors Member (Chris’s position) • Treasurer (Sarah’s position)

7. 2012 Treasurer’s Report

8. 2012 Treasurer’s Report

9. Expenses *Updated since the meeting

10. FY 2013-2014 Dues • Annual Dues: • $144 upcoming fiscal year • Fiscal Year: July 1, 2013 to June 30, 2014 • Payment schedule is as follows: • May 15th dues notice are mailed to homeowners • June 15th payment is due to HOA Treasurer • July 31st is the final cutoff day we will except payment before a late fee is assessed (Late fees are $10.00) • Pleasenotifythe treasurer by June 1st if you have not received a dues notice *Note: Not receiving bill by mail does not relieve your payment responsibilities.

11. State of the HOA • Architectural • Fences • 2 requested and approved • 1 request to raise an existing fence above 6 foot limit was disapproved • Decks (3 requested and approved) • Front Portico (1 requested and approved) • Sheds (2 requested and approved) • Pools (1 requested and approved) • Dues • 30% homes are past due • Board members will be contacting those homeowners.

12. 2012 Accomplishments • Board Member Dave Bryner was elected to full 3-year BOD term • Completed long-term common area development plan • Playground Phase 2 was completed • Installed rail fence at common area • Planted Cleveland Pear Trees • Installed Bike Racks • Grading and Reseeding Need new photo

13. 2012 Accomplishments • Communications Upgrades • New Website www.greenbrierhoa.org • New Email list with backup • Sign: • Repainted Entrance Sign • Continued use of Woodlawn Lawn Care as landscaping maintainer and expanded service area.

14. Completed Greenbrier Park Phase I

15. Playground Phase II (FY 2012)

16. 2012 Events • National Night Out August 7,2012

17. 2012 Adverse Events • Theft/vandalism of homeowners (homes and autos) and from new construction homes (earlier in year) • Several homeowner email complaints received • Constant speeding complaints • Animals at large / Missing • General Maintenance (home exterior/lawns) • Tires and other Items left on roadside Respect Our Community

18. 2013 Planned Events • Annual Community Yard Sale: June 8th • Quarterly Meetings: 7 pm Lexington Park Library • January 30, 2013 – Annual Meeting • April 22nd: Meeting Room B • July 22nd: Meeting Room A • October 21st: Meeting Room B • National Night Out: August 6th • November: BOD Finance Meeting • January 27, 2014 – Annual HOA Meeting

19. Homeowners Responsibilities • Be a good neighbor • Keep home and surrounding area clean and free of debris/clutter • Pick up after your animals (use leash for walks) • Keep grass neatly trimmed (both sides of sidewalk) • Respect your neighbors and their property • Notify the BOD of any violations or nuisances you are unable to resolve • Check the website for news and updates • Police yourself and be familiar with the covenants and restrictions of Greenbrier (e.g. No storing of RVs and boats.) • Get approval BEFORE you build (fence, deck, addition, shed, and etc.)

20. Homeowner Involvement • Volunteers are needed for the following committees: (Sign up sheets at registration desk) • Architectural • Communications • Welcome Committee • Section Mayors: *Volunteers needed • Section Mayor Responsibilities • Liaison between BOD and areas of Responsibility • POC/Guide for neighborhood information • Communicate HOA updates and emergency info • See Next Page for area assignments

21. Section Mayors • Section 1: Sandstone/Silver Slate • James Brewington • Section 2: Schwartzkopf • Section 3: Greenway • Jaclyn Stielter • Section 4: Sorrel/Festival • Jessica Boothe • Section 5: Freedom Run/Greenleaf • Sue Gallaher, Lori Butts, Donna Levay • Section 6: Willow Woods *Updated since the meeting

22. Door Prize Winners • $25 Gift Cards were won by the following meeting attendees: • Outback • Colin Goodson • Buffalo Wild Wings • Luther Bailey • Cracker Barrel • Lori Butts • Olive Garden • Tim Feeney *Updated since the meeting

23. QUestionsanDAnswers