New Mexico Public Education Department “ALL KIDS CAN” EPSS TECHNICAL ASSISTANCE CONFERENCE

1. New Mexico Public Education Department“ALL KIDS CAN”EPSS TECHNICAL ASSISTANCE CONFERENCE EPSS FOCUS Presented by: Geri Romero-Roybal Assistant Secretary of Education May 5, 2005 Albuquerque, New Mexico

2. OVERVIEW • School Improvement Framework • Educational Plan for Student Success (EPSS) • PED and District Expectations • EPSS Template

3. SCHOOL IMPROVEMENT FRAMEWORK • Three-step approach: • Identification • Diagnostic Assessment • Technical Assistance

4. PED PLANNING PROCESS • Revitalizing the EPSS • Task Force – representative groups • EPSS Coordinators Assigned • Communication • Internal & External • Piloted the EPSS Process at: • Large – Albuquerque Public Schools • Medium – Los Lunas Public Schools • Small – Gadsden Public Schools

5. PED EXPECTATIONS • ALIGNMENT OF SYSTEMS • EPSS Site Visits • Program Budget Review • Accreditation Model • School Improvement Framework • Provide Technical Assistance to Districts • Program Planning • Budget Development • SETTING STATEWIDE EPSS FOCUS • “Systems Approach” for deployment of EPSS – Continuous Improvement Model • Short Cycle Assessments • Professional Development on use of data to drive instruction • Implementation of Best Practices

6. SHORT CYCLE ASSESSMENTS • Priority Schools Bureau is gathering information regarding the stage of implementation of short cycle assessments on a statewide basis • Reviewing 10 – 15 most widely utilized short cycle assessments to provide districts a consumer report • No deadline for full implementation has been established • The PED will not mandate which short cycle assessment districts will use

7. DISTRICT EXPECTATIONS • Utilize a “Systems Approach” for Deployment of EPSS - Continuous Improvement Model • Short Cycle Assessments • Professional Development on use of data to drive instruction • Implementation of Best Practices • Participate in EPSS Site Visits • Align District Resources to EPSS

8. CONTINUOUS IMPROVEMENT MODEL • PLAN - EPSS DEVELOPMENT • DO - EPSS DEPLOYMENT • STUDY - EPSS MONITORING • ACT - EPSS ADJUSTMENTS

9. YOUR EPSS IS YOUR STRATEGIC PLAN • ONE STRATEGIC PLAN • Merging all Program Planning • Aligning goals, objectives and activities with data assessed needs, resources • Assuring alignment of Professional Development • Utilizing a Systems Approach for Deployment • Employing a Continuous Improvement Model - PDSA • Alignment with PED and District Goals • SHORT TERM • Annual and Measurable Goals • Application of Plan-Do-Study-Act Model • Mid-year and annual review of goals • LONG TERM • Three year review of Goals – PED, District & School • NCLB – students at proficiency by 2014

10. ELEMENTS OF AN EPSS “THE TEMPLATE” 1. Continuous Improvement 2. Goal Areas 3. Strategy or Activity 4. Mid Year Review 5. Annual Review

11. EPSS ELEMENTS - CONTINUED 6. Person Responsible 7. Resources – Available and Needed 8. Implementation Timeline 9. Evaluation Timeline 10. Professional Development 11. Parent and Community Involvement 12. Evidence of Completion

12. DISTRICT PLANNING PROCESS • STRATEGIC PLANNING CRITERIA • Focus on Continuous Improvement • Include All Stakeholders • Analyze Current Performance Levels

13. GOALS • A Result of Data Analysis and Study • Student Centered Learning Goals consistent with vision, mission, beliefs and core values • Attainable and Measurable • Appropriate in terms of rigor and equity • Reflect student needs – data driven • Reflect Expected Gains • Aligned with state and/or federal mandates and standards

14. STRATEGY OR ACTIVITY • One or two statements • One strategy per page • Research-Based Models

15. MID YEAR REVIEW • On-going Assessment of Goal Areas • Data Gathering Period • Application of PLAN-DO-STUDY-ACT • Review of Strategy and/or Activity • Review of Outcome and Data • Adjustment of Strategy and/or Activity based on Data

16. RATING SCALE FOR EPSS • Planning – Not yet Implemented • Progressing – Applying PDSA • Completed – Strategy is Embedded

17. ANNUAL REVIEW • Continued Implementation of Strategy and/or Activity • Continued Monitoring of Outcomes and Data • Documented Evidence of Completion • Engaged in EPSS Development for Following Year • Completed Strategy – sufficient supporting data, sustainable

18. RESOURCES • What is Available • What is Needed • What resources, supplies or materials are needed to accomplish your strategy? PERSON RESPONSIBLE • List person responsible for this specific strategy in order to meet your needs

19. IMPLEMENTATION TIMELINE • What is the projected time to accomplish your strategy? • beginning and ending points • “ongoing” should not be used as your timeline.

20. EVALUATION TIMELINE • Strategy must be assessed using a continuous process; • A specific date must be indicated to review your progress in accomplishing the strategy.

21. PROFESSIONAL DEVELOPMENT • Aligned with assessed needs • Use of data to inform instruction • Implementation of Best Practices • Strategic

22. PARENT AND COMMUNITY INVOLVEMENT • Evidence of parental involvement • Evidence of community involvement • Redefine Parental Involvement • Based on district needs • Follow research-based models

23. EVIDENCE OF COMPLETION • Outcome or results which would demonstrate accomplishment of the strategy • Aligned with the goal and activity

24. NEXT STEPS • PLAN • DO • STUDY • ACT

25. CONTACT INFORMATION • PRIORITY SCHOOLS BUREAU • Sally Wilkinson State Director – 827-6420 swilkinson@ped.state.nm.us • Wanda Trujillo Education Administrator – 827-3835 wtrujillo@ped.state.nm.us • Phyllis Martinez Education Administrator – 827-6555 pmartinez@ped.state.nm.us

26. LONG TERM GOAL FOR NEW MEXICO: “ALL” STUDENTS ACHIEVING AT PROFICIENCY OR BETTER, REGARDLESS OF HOME LANGUAGE OR FAMILY INCOME BY 2014