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HS System 9.1 Upgrade Update Go Live October 1, 2012

HS System 9.1 Upgrade Update Go Live October 1, 2012. HR System 9.1 Upgrade Update. Start Employment tool For all Hires, Rehires and Additional Jobs Walks users through requisite panels Panels presented will change based on the Employee class. HR System 9.1 Upgrade Update.

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HS System 9.1 Upgrade Update Go Live October 1, 2012

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  1. HS System 9.1 Upgrade Update Go Live October 1, 2012

  2. HR System 9.1 Upgrade Update • Start Employment tool • For all Hires, Rehires and Additional Jobs • Walks users through requisite panels • Panels presented will change based on the Employee class

  3. HR System 9.1 Upgrade Update • Start Employment tool – Cont’d • 4 Main panels • Start Employment/Identify Transaction • Basic Person Information • Job Data • Distribution Set-Up

  4. HR System 9.1 Upgrade Update • Start Employment Tool Cont’d • Provides automatic email notifications • HRIM must approve all new employment for SPA, EPA classes and Unpaid (does not include Access Only)

  5. HR System 9.1 Upgrade Update • Revised Employee classes EPA has been divided into… • EPA Faculty • EPA Non-Faculty • EPA SAAO Tier1 • EPA SAAO Tier2

  6. HR System 9.1 Upgrade Update • Revised Employee Classes – cont’d • Post Docs now • Post Docs • CVM House Officers • Temporary • Temporary Staff • Temporary Professional

  7. HR System 9.1 Upgrade Update • Revised Employee Classes – cont’d • Student Workers • Unpaid • Unpaid Faculty • Unpaid Staff • Access Only (Visitor No-Pay)

  8. HR System 9.1 Upgrade Update Changes to Action / Reason • Will enhance reporting • Better describe what is occurring • Reflect those performed on Position that feed to job • Specific ones for specific employee classes • Have developed new ones to replace Data Change/Data Change

  9. HR System 9.1 Upgrade Update Changes to Action / Reasons – cont’d Complete list of Action/Reasons can be found at … http://www.ncsu.edu/human_resources/hrim/pdf/actionreasoncodes.pdf

  10. HR System 9.1 Upgrade Update Changes to Earnings Codes/TRCs • Weeded out those no longer used • Added new more descriptive • Replaced 990 with more specific for EPA • Leveraging Description 1 & Description 2 field on the time sheet

  11. HR System 9.1 Upgrade Update Changes to Earnings Codes/TRCs – Cont’d Leveraging Description1 & Description2 field – on timesheet Eg. 610 Overload Instruction Description1 Description2 Credit Academic Year 8/16-5/15 Non-Credit Summer 1 Summer 2 Summer 10wk

  12. HR System 9.1 Upgrade Update Changes to Earnings Codes/TRCs – Cont’d • Consistent w/ commitment account changes Account defaults - eliminate need to specify Account Eg177 SPA Bonus Leave Payout 51214 178 EPA Non-Teaching Bonus Leave Payout 51114 179 EPA Teaching Bonus Leave Payout 51314

  13. HR System 9.1 Upgrade Update Changes to Earnings Codes/TRCs – Cont’d • Added Earnings codes for Overdrawn Leave • No longer send a memo to Payroll • Entered through Time & Labor

  14. HR System 9.1 Upgrade Update Changes to Earnings Codes/TRCs – Overdrawn Leave (cont’d) Account 175 SPA Overdrawn Leave 51219 185 LEORS Overdrawn Leave 51209 194 EPA Faculty Overdrawn Leave 51319 195 EPA Non-Faculty Overdrawn Leave 51119

  15. HR System 9.1 Upgrade Update Tracking Campus Building & Room **for all employees and student workers** Capture Off Campus address for those off campus Tracking supervisor for all Empl Classes Including Temps, Student Workers and Grads

  16. HR System 9.1 Upgrade Update • Major Job Information Panel Changes • Addition of NCSU Additional Data • Contains Contract Info • Addition of NCSU EPA Data • ContainsTenure & Faculty Data

  17. HR System 9.1 Upgrade Update

  18. HR System 9.1 Upgrade Update Dates to remember… • 9/11 Deadline 1R03 • 9/20 Deadline 2R07 • 9/26 Ver. 8.9 Decommissioned 10/1 HR System 9.1 Go-Live

  19. HR System 9.1 Upgrade Update

  20. HR System 9.1 Upgrade Update

  21. HR System 9.1 Upgrade Update

  22. HR System 9.1 Upgrade Update

  23. HR System 9.1 Upgrade Update Where to get more Info Forthcoming Special Edition HR News and Helpful Hints http://www.ncsu.edu/human_resources/hrim/faqs.php

  24. HR System 9.1 Upgrade Update Questions

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